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HomeMy WebLinkAbout11-14-1995 Clerical Clerical Committee City Council Chambers November 14, 1995 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler Others Present: Don Edwards, Jim Elson, Clif O'Brien, George Spahn, Ray McKinney, Gary Orwig, Jim May, Chet Phillips, Jim Hartford, John Froehling, Brad Shoats, Niels Sorrells, George Spahn, Mike Elam, Mike Jackson Finance Committee Larry Sarff, Chairman The first item was presented received the salt quote for Company. The quote is $28.00 less than last years' quote. seconded by Jerry Bohler to ac Motion carried. Clif O'Brien. He stated he had tons of salt from Morton Salt ton. It was noted that this was otion was made by Larry Sarff and the quote of $28.00. Voice vote. by 300 per A m cept Gary Orwig requested permission to have generator repairs completed at both the Kilroy and Anderson lift stations. The work will be done by Capitol Equipment at a cost of $1,832.12. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. Gary Orwig stated that there are problems with the controls and valves at the Kilroy lift station. Gasvoda has estimated the cost to be $4,000. To completely redo the lift station, which needs repairs due to past flooding, the cost could be $10,000. Gary stated that this could be paid from the depreciation account. A motion was made by Larry Sarff to accept the $4,000 estimate with the final bill to be brought to the City Council. Seconded by Jerry Bohler. Voice vote. Motion carried. Clif O'Brien informed the committee that the impeller, housing and bearings need to be replaced in the street sweeper. He stated the cost of the parts would not exceed $5,500.00. The repairs will be done in-house. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. The tax levy ordinance was discussed next. Pat Wright informed the Committee that the total levy is 14% less than last years' total largely due to the decrease in the IMRF amount, a surplus in the social security and medicare funds which required a lesser amount to be levied, and some of the bonds required a lesser amount to be levied. Discussion followed. A motion was made by Jerry Bohler and seconded by Larry Sarff to send the levy ordinance to the City Council for consideration. Voice vote. Motion carried. 1 The radio for the aerial ladder truck was next. Michael Jackson stated he would like to hold this over to the next meeting. He informed the Committee that the aerial unit will have to be tested and he did not have a final price of the testing at this time. Committee agreed to table this item. Bob Anderson presented an update on the sewer project in the north end. Mayor Edwards asked Bob if the federal shutdown will hinder the allocation of funds to the city for the project. Bob stated that the EDA has indicated that they do not have all the forms needed to release the funds. Mayor Edwards suggested that the contractor be put on notice of status of the federal funds. Bob Anderson was asked to call the federal people to inquire about the status of the funds for the project. On the matter of the industrial park lift station project, Bob Anderson stated there were some problems with the transfer switch, the generator and lift station being compatible. There were an error in the specifications. Bob stated that the original completion date was July 18th. Due to some problems with suppliers, the deadline had been extended. Mayor Edwards stated that Harlan Bannister has indicated that the city should impose the penalty clause on the contractor, but since the discovery of the error in the specifications, he stated that Bob Anderson felt that this should not be imposed. Bob stated that the change over of the lift station should be complete in 3-4 weeks. He stated he would keep in touch with the contractor on the progress. Bob Anderson informed the Committee that smoke testing of the sewer on South Main in the area of Tamarack Street had been completed. This was done due to odor complaints in the area. Three house had some problems: one house had smoke coming from underneath the toilet which was due to the wax ring, a second house had caulked around the toilet and had no further problems and the third house had smoke coming up from the front wall where the wall meets the slat floor on both sides of the wall. Bob stated this was probably from a broken service line. Gary Orwig stated that odor problems had been developing in the area. The odophous station had been installed in 1988 or 1989 to eliminate odor problems. Recently they had increased the odor agent to approximately 400 gallons per day to try to correct the problem. The smoking of the sewer had found problems in the homeowner's plumbing. No action was necessary by the Committee. Bids for the variable frequency drive was next. A motion was made by Jerry Bohler and seconded by Larry Sarff to open the bids. Voice vote. Motion carried. Two bids were received. They were: Manufacturing Services - $11,650.00; Midland Electric Works - $12,675.00. A motion was made by Larry Sarff and seconded by Jerry Bohler to refer the bids to staff with a recommendation to be presented at the next City Council meeting. Voice vote. Motion carried. As an update, Ray McKinney stated that the pumps are still running and the lake is at 21 1/2" below the spillway. 2 Bills were next on the agenda. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending approval of the bills. Voice vote. Motion carried. Mayor Edwards informed the Committee that Harlan Bannister is home from the hospital and doing well. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Kevin Meade, Chairman The employee assistance program was first on the agenda. Mayor Edward stated that two of the plans have been submitted in writing but the plan for Proctor had not been received. Fulton County Mental Health had a fee of $26.00 per employee per year up front cost while Proctor did not have any upfront fees. Discussion followed. Mayor Edwards stated he will talk with Ron Jones concerning the programs. The physical examination forms were discussed next. Mike Elam stated that it appears there have been some problems with the use of more than one physical examination form for fire, police and other city employees. Michael Jackson stated it appears that there is a need for some clarification as to what parts of the examination applied to fire and police employees and what parts apply to other city employees. Mayor Edwards suggested that Michael Jackson take a look at the forms and provide a clarification for the physical examination for the various departments. Committee agreed. Mike Elam addressed the dispatcher's proposal. He asked that this item be held over to the next meeting. Committee agreed. Mike Elam presented an outline of a program he would like to initiate in the police department. This is a citizen's academy. He stated he would like to take applications for approximately 12 persons to take the nine week course. This would include all aspects of police work, including investigation, ride alongs with the officers, and the paperwork involved. This would provide citizens with an idea of what is involved in a case or investigation from start to finish. Some expense would be involved but very little. He anticipated two courses per year. Committee agreed that this would be a benefit to the community and instructed Mike to proceed. An update of the insurance program was next. Clark Wilson stated that the changes to the booklet were done by the insurance committee and contained mostly changes which were contained in the union contracts and some language changes to make the benefits more clear. Committee members looked at the changes recommended by the insurance committee. The committee discussed the abuse policy contained in 3 the booklet. Clark stated that this has remained the same and was a suggestion by Ron Jones. Discussion followed. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending the changes be sent to the City Council with the recommendation from Ron Jones as contained in the booklet. Voice vote. Motion carried. The Bradley University Engineering item was next. Mayor Edwards asked that this be discussed in executive session. Committee agreed. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Bob Molleck, Chairman The industrial park lot sale was first on the agenda. Kayma Duncan stated that Ray Jackson is interested in purchasing Lot 10 in the industrial park to develop a salvage yard. He is anticipating the construction of a building and fencing of the area. Committee discussed the various businesses adjacent to the lot. A motion was made by Larry Sarff and seconded by Jerry Bohler to recommend approval of the sale to the City Council. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the West Maple Street water tap ordinance. Clif O'Brien stated that he has picked up the pipe that was located on the job. No further contact has been received from the various parties on this matter and he requested that item be removed from the agenda. A motion was mae by Larry Sarff and seconded by Jerry Bohler to remove the item from the agenda. Voice vote. Motion carried. The request from residents in the area of Hanlon Street and Sam Scott Street to place a barricade in the alley was next. Mike and Debbie Stambaugh stated that there is large volume of traffic through the alley, high rates of speed, three and four wheeled vehicles racing through, and garbage deposited in the alley. The matter of vacating the alley was discussed but it was noted that utilities are possibly located in the alley. A request to have a barricade placed in the center to prevent going through the alley was discussed. Mayor Edwards stated that the safety plays a part in the placement of the barricade in the alley. Mike Elam stated that a large volume of the traffic is by persons residing in the area. 4 He stated that of this block. concerning the the Committee a there have been Clif O'Brien location of the t this time. similar complaints in the alley north and Mike Elam will look at the area utilities. No action was taken by The door to door sales ordinance was next. Jim Elson stated that he has suggested some times and amounts for the licenses. The Committee reviewed the additions. A motion was made by Larry Sarff and seconded by Jerry Bohler directing the city attorney to draft an ordinance based on his recommendations. Voice vote. Motion carried. The executive session minutes ordinance was next on the agenda. Mayor Edwards asked that this matter be discussed in executive session. Committee agreed. The mobile home gardens request was discussed next. Gary Barnhart, representing Canton State Bank, addressed the Committee. He stated that the bank had acquired Lot 12 as a result of a deed in lieu of foreclosure. The bank had removed an old mobile home and found that they can not replace the unit. The lot is 50'x 259' at the east end of Beech Street. Mr. Barnhart stated that there are protective covenants to this subdivision which was developed for mobile homes, which states that only single family mobile homes can be placed on these lots. The city's ordinance states that mobile homes can only be placed in mobile home parks, and once the mobile homes are removed on any other lots, they can not be replaced. He stated he had looked at the 1959 zoning ordinance and can not find any restrictive clause for anywhere in the community. In 1965 this subdivision was developed for the mobile homes and the covenants were for mobile homes only. The Comprehensive Plan suggests a need for an ordinance for mobile home subdivisions. Mayor Edwards stated that this subdivision was originally developed in the county and some lots were annexed in the 1970's and six others annexed in 1982. Gary Barnhart stated that the county did not have a zoning ordinance until 1971 or 1973 and the city, in protecting its boundaries, exercised zoning in the 1 1/2 mile radius outside its boundaries. Clark Wilson stated that in 1982 the lots were annexed under AG-1 zoning as anon-conforming use. This is the most restrictive zoning. All residential zones exclude mobile homes. It was suggested they look at the development of a Planned Unit Development, which is looked at on its own merit. It requires a minimum of one acre. Jim Elson stated that there is a precedent involved and several owner's in the area would like to replace them. The intent of the ordinance was a general attrition to force mobile homes into parks. The city is not in a position of enforcing restrictive covenant in any subdivision. Clark Wilson stated that if an exception is made, it would poke a hole in non-conforming uses all over town. Larry Sarff stated he would like to see a PUD formed and felt that the intent was a trailer park. He stated he is concerned with setting a precedent if an exception is made. Jim Elson stated that if an exception is made in the this case, the city would not be able to deny anyone the ability to replace a mobile home anywhere in the city limits. Gary Barnhart stated he will work further with Jim Elson and Clark Wilson on this matter. Committee agreed. 5 ~' At this time a motion was made by Jerry Bohler and seconded by Larry Sarff to convene in executive session to discuss personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary 6