Loading...
HomeMy WebLinkAbout05-11-1995 Clerical Clerical Committee City Council Chambers May 11, 1995 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Bob Molleck Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Don Hopper, John Froehling, Harlan Banister, Jim Hartford, Joanne Shores Finance Committee Larry Sarff, Chairman The first item was the NAIER membership. George Spahn stated that the membership is due in the amount of $595.00. A motion was made by Bob Molleck and seconded by Jerry Bohler to renew the membership. Voice vote. Motion carried. Mike Elam addressed the Committee with a request to replace the patches at the police department. He provided a sample of the newly designed patch. He stated that to replace all the patches the cost for 1,000 is $1.10 each or $1,100.00. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. Mayor Edwards addressed the Committee with several items. He stated that a lawsuit has been received from Eastern Illinois Precast, Inc. against the city and Gary Yaste in the amount of $40,000.00. He stated that two other suppliers have not been paid. Kayma Duncan stated there is approximately $32,000 left to be paid on the original contract. Mayor Edwards stated that he has received documentation from CIPS concerning the coal tar removal at the city garage location. He has not had a chance to review the material. Mayor Edwards stated he has received information from a company on a series of educational courses through TV to educate management personnel. He stated he would pass this information on to Larry Sarff. Mayor Edwards stated he is still receiving complaints concerning the property on Johnson Court that is currently in the process of condemnation. Bob Anderson has suggested to the mayor a change in the subdivision ordinance to provided that the developer shape the lots and install drainage for runoff. This would provide future owners of the lot with the knowledge of where water would drain. This is due to the flooding on 4th Avenue. Mayor Edwards stated that this would require a public hearing for the change in the zoning ordinances. 1 Donnie Coulter has contacted the Mayor concerning an original railroad baggage cart. He is wanting to sell the cart for $550.00. The Mayor suggested Bob Molleck contact him. Bob agreed. The audit contract was next on the agenda. Correspondence has been received with a proposal from Rocker & Carter for a three year contract. The city is presently paying $12,400, and the new proposal provides for a 5% increase each of the next three years. This would increase the cost to $13,200 for this year to $14,254 at the end of the third year. Harlan Banister stated that this is a reasonable increase. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the three year contract. Voice vote. Motion carried. Bills were discussed next. Ray McKinney informed the Committee that the CIPS bill has not yet been received. A motion was made by Bob Molleck and seconded by Jerry Bohler to refer the bills to the City Council for consideration. Voice vote. Motion carried. Ray McKinney addressed the Committee with a request to purchase a new compressor and air dryer at the water plant. He stated that the present unit is 27 plus years old and needs to be replaced. The cost from Peoria Air Compressor is $2,937 and would be paid from the depreciation account. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the expenditure. Voice vote. Motion carried. Harlan Banister provided the Committee with an outline of the capital expenses proposed for this years budget. He also provided an outline of last years totals by the department and proposed totals for this years budget. He provided a description of the increases in each department. No action was taken by the Committee. Harlan Banister will provide copies of the breakdowns of each department for the aldermen's review. Bob DeRenzy informed the Committee that he fire department treasurer is now bonded, as required by law. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Kevin Meade, Chairman There were no items on the agenda. It was noted that an executive session will be held at the end of the meeting for the purpose of personnel. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. 2 'rr Community and Industrial Development Committee Bob Molleck, Chairman Kayma Duncan addressed the Committee concerning the loan payments for LaRoma. She stated that she has made several calls to LaRoma and they have not been returned. Their present payment total is approximately $4500 and in June there will be an additional $2,000 payment due. No formal action was taken by the Committee on this matter. Jim May stated he will talk with Mr. Puleo. A rehab loan update was provided by Kayma Duncan. She stated that the loan that had been discussed last month has been paid in full. Along that line, Kayma informed the Committee that a lot in the industrial park will be paid in full next week. Kayma Duncan asked the Committee for a clarification on the community development account. In 1993 the Council agreed, following Chris Spears' recommendation, to take approximately $40,000 out of this account for that fiscal year to reimburse the city for salaries and insurance for the director and secretary. At that time the account had a $61,000 balance. In the past year $18,000 has been reimbursed to the city for the salary of the secretary. Today the account has a balance of $26,000. She asked if the Committee wanted to continue to take the salary ($18,000) and health insurance costs (approximately $5,000) from this account. The income from the sale of the enterprise zone lots and the rehab loans are placed in this account. The monthly office expenses as well as Rotary dues, Fulton County Tourism membership, fireworks funds etc. are paid from this account. This account is also used for infrastructure improvements at the industrial park, one of which would be the construction and blacktopping of the cul-de-sac known as Opportunity Lane. Kayma Duncan asked if the status quo would be maintained. Harlan Banister stated that this was decided at the budget meeting last year to pay the salary of the secretary from this account. Discussion followed. A motion was made by Larry Sarff to continue with the salary for the secretary to be paid from this account. Seconded by Jerry Bohler. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The water tap ordinance for West Maple Street was next. It was noted that the construction of the line has not been started. Clif was asked to contact the persons to determine a time frame for the construction. He agreed. 3 The animal ordinance was next. Jim Elson stated that a meeting has been held and input has been received from Dr. Coonradt and Bart Brown. In review of the ordinance, Committee decided to change the number of cats to four and add language to regulate rabbits at four. Jim stated he will make the appropriate changes. This will be presented at the next City Council meeting. The mausoleum was next on the agenda. Jim Elson stated that he has provided a memo on this matter for the Committee's review. No action was taken by the Committee on this matter. The child care provisions in the code book were next. Tracie Skaggs stated there are conflicting codes. In an R-2 zone, it provides for child care provided there is 1,000 square feet of play area or 100 square feet of play area per child. It also refers to Chapter 15 which is Home Occupation/Special Use Permits. Jim Elson agreed there is no provision for child care in any district without a special use permit. Tracie is proposing a change in the ordinance providing for permitted child care of up to three children without a special use permit, leaving the buffer strip provision intact; allowing 4-7 children in an R-2 district with a special use permit required; and, allowing over 8 children in a B-2 district. Discussion followed. It was noted that this may want to be expanded from just children to persons. This would provide for disabled persons as well. A motion was made by Larry Sarff recommending the institution of the proposed changes as outlined. Seconded by Bob Molleck. Voice Vetto beoheld concerning the proposeddchanges tobthe hearing would ha zoning ordinance.) The possibility of making Avenue A two way traffic was next. Mayor Edwards stated that he has not received any additional information from IDOT. Mayor Edwards informed the Committee that he had received a complaint concerning a business opened by an alderman. The complaint was that adequate parking was not provided. Mayor Edwards stated that he had reviewed the application and it has an area of 20'x60' for the restaurant with 15 spaces for parking. The code says you have to have one parking space for every 100 square feet of usable floor space or 1 space for each two seats. Mayor Edwards stated that this is in some ways a non-conforming use. The parking area used at this building has been used in this way since the building was built. He stated the application was reviewed by Bob Anderson and he and Bob feel it is correct. He stated that he wanted to mention this due to the fact that this was an alderman and not to mention it would be incorrect. No action was necessary by the Committee on this matter. Jerry Bohler stated there has been a request to remove parking on both side of Van Winkle Drive. Mike Elam had done a study on the area and found that in the 600 block the street is 22' wide and in the 700foundkthat theeresidents'in1the 600 blocksaregnoteinefavortof i t was 4 ~, removing parking but the residents in the 700 block are in favor of removing the parking. The parking is allowed only on the south side of the street at this point. He recommended removal of parking in the 700 block of Van Winkle Drive. A motion was made by Bob Molleck and seconded by Larry Sarff to follow the recommendation as made. Voice vote. Motion carried. Jerry Bohler stated he had been contacted concerning the fencing around above ground pools. Anew pool is being sold which is 52" deep. It was questioned as to whether a 4' fence would be required according to the ordinance. Jim Elson reviewed the code book concerning the fence and it provides for a fence not less than 4' high. It provides that if the pool has a fence on top of the pool the outer fence is not required. The Committee agreed that as a safety feature the not less than 4' high fence would still be required, according to the ordinance. No action was necessary on this item by the Committee. At this time a motion was made by Bob Molleck and seconded by Jerry Bohler to adjourn in executive session for the purpose of personnel. Voice vote. Motion carried. The Committee reconvened in open session. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary 5