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HomeMy WebLinkAbout04-11-1995 Clerical Clerical Committee City Council Chambers April 11, 1995 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Kevin Meade, Bob Molleck Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Don Hopper, John Froehling, Harlan Banister, Finance Committee Larry Sarff, Chairman The first item was the optical copier. Harlan Bannister stated that Kayma Duncan and Linda Caudle had researched the various types of copiers available. Since that time one of the suppliers has additional equipment they are interested in showing the city. Larry Sarff stated that a firm in Washington, Illinois is also advertising optical copiers. Discussion followed on the requirements for the fire and police department which are unique and the volume of documents throughout the city. The Committee instructed Linda and Kayma to continue their search of the various types of copiers for further review and discussion. The barscreen bids were next. The bids received were not available at this time for opening. A motion was made by Kevin Meade and seconded by Jerry Bohler to have the bids opened at the next City Council meeting. Voice vote. Motion carried. Gary Orwig addressed the Committee with a request to purchase a backwash pump for the filter building at a price of $1,580 from ALL Equipment. A motion was made by Jerry Bohler and seconded by Kevin Meade recommending approval of the purchase. Voice vote. Motion carried. Bills were discussed next. Mayor Edwards informed the Committee that the Fulton County Board passed a motion to assess a county wide tipping of $1.27 per ton on the landfills in the area. Clif O'Brien stated that this would not effect the Peoria County landfill. A motion was made by Bob Molleck and seconded by Kevin Meade to refer the bills to the City Council. Voice vote. Motion carried. Harlan Banister addressed the Committee concerning the sludge project. He stated that the project includes a building for the clarifiers at the water plant. The original idea was to have Rivercity Construction dig the footings and to construct the walls for the Morton building. The cost of this work, with the contractor assuming all risks, was quoted at $60,000. Clif O'Brien had indicated that the footings could be dug in-house and they are 1 rrr approximately one half complete. The forming of the walls and the placement of concrete would be the next step. Quotes have been obtained for this work. They are: Rivercity Construction $48,600; Aupperle - $31,558; and Otto Baum - $29,300. Harlan recommended a contract be entered into with Otto Baum for the work. He stated that this is less than the original bid. A motion was made by Kevin Meade and seconded by Jerry Bohler to waive the bidding requirements for the purpose of awarding the contract to Otto Baum in the amount of $29,300. Voice vote. Motion carried. Harlan informed the Committee the new phone system will be installed new week. He also informed the Committee that the new copier has been received in the City Clerk's office. Mayor Edwards informed the Committee that Crawford, Murphy & Tilly is requesting a public hearing at the City Council meeting on June 6, 1995 for the Clean Lakes program. He stated that the notice should be published no later than May 6th and he will have his office take care of the publication. It was noted that there are three used generators, no longer used by the city, at the water plant. Ray McKinney would like to contact scrap yards for prices. Discussion followed. A motion was made by Kevin Meade and seconded by Bob Molleck to advertise for bids for the used generators and to send notices to the scrap yards. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item was informational. Bob Molleck stated that a negotiations meeting was held on April 10th in Bruce Beal's office.- A meeting was scheduled for this evening but was cancelled. The next meeting has not been scheduled but will keep the member of the Committee informed. Mayor Edwards stated that with the resignation of the Bob DeRenzy, the Committee should start the search process. He thanked Bob for providing the city with three months to conduct their search for his successor. Mayor Edwards suggested advertising, not only locally, and asked that the personnel committee, Chief DeRenzy and Harlan Banister be involved in the interviews. Committee agreed. Mike Elam informed the Committee that he has had a group of employees approach him requesting the public safety building be designated as a no smoking area. He stated that all the dispatchers smoke. Bob DeRenzy stated he has received complaints of personnel smoking in the training room. Bob Molleck stated that he has no problem in making all city buildings no smoking areas. No action was taken by the Committee on this matter. 2 Mayor Edwards stated there is a problem in the police department concerning dispatchers. Mike is in need of apart time dispatcher. There is an employee's daughter, who is presently working part time in Farmington, who may be available as a part time person. The personnel policy contains a nepotism policy for full time persons. Discussion followed. It was the consensus of the Committee that this person would be part time, not working directly under her relative, and they had no objection in hiring this person on a part time basis. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman Kayma Duncan addressed the Committee concerning the loan payments for LaRoma. She stated that, as instructed by the Committee, she had contacted Mr. Puleo concerning the anticipated receipt of payment for the two loans and he had indicted the first week of April he would be making a payment. She stated that the payment has not yet been received and asked for direction on the matter. The Committee instructed her to contact Mr. Puleo concerning the fact that payment has not yet been received. A rehab loan update was provided by Kayma Duncan. She stated that the loan payments from Todd and Suzanne Putman were two months' delinquent and a certified letter was sent asking for payment. The department was notified that the Putman's had signed a blank deed to the Canton State Bank, in essence, giving the house back to the bank. In contacting Les Carl, it was discovered that the bank was in the process of selling the house. Mr. Carl was informed the city had a second mortgage on the property and anticipated the bank would be paying the city's loan off if the house were sold. Mr. Carl informed her that additional charges had been assessed for real estate taxes and insurance on the original loan. Kayma stated that she had asked Mr. Carl for a breakdown of the bank loan on the property but has not received the information as of yet. The Committee instructed Kayma to write a letter to Mr. Carl requesting this information. The CDAP application for ADA compliance was next. Kayma Duncan stated that she and Linda Caudle had met with two companies concerning the most feasible way to install devices to transport handicapped persons into the building. The original idea of a lift on the rear of the building was explored, allowing access to the basement of the building so that services could be provided on this level. With this in mind, a monitoring system for the council and committee meetings was explored. The cost of the lift only was in the neighborhood of $40-50,000 including the brickwork, the installation of the lift, the work for the outside wall and remodeling of the downstairs restroom. In meeting with the ad hoc 3 `~' `r/ committee, it was expressed that this was not equal treatment in that these persons were not being allowed to attend the meetings in person. Kayma stated that she and Linda had looked at wheelchair lifts and found that the landing in the foyer and the stairs to the council chambers were not wide enough. Another option, a chair lift presented a problem in that the person would have to transfer from their wheelchair to the chair lift and the city would have to provide wheel chairs at the next level to transfer to. The cost of this system was $20-25,000. In addition, a unisex restroom would have to be constructed on the main floor of the city building. The ad hoc committee felt that the cost of these installation was extensive. The main concern was the inability to attend meetings. The Committee discussed that the depot will be handicap accessibly and the possibility exists of moving the meeting to this location on a permanent basis. Discussion followed on the f act of "reasonable accomodation" for the city building. Kayma stated that a communication system had not been installed in the foyer of the city building as of yet and a table has been placed in the foyer for accessibility. The communication system would allow services to be taken to the foyer on request. Kayma also informed the Committee that, along with the ad hoc committee members, it was discovered that the public safety building could be made handicapped accessible for approximately $3,000. This would upgrade the restrooms, the parking area and the installation of a handrail. The minimum amount available for a CDAP grant is $25,000, therefore the public safety building would not need enough work done to qualify for the grant. A motion was made by Larry Sarff and seconded by Bob Molleck instructed Kayma and Linda to advertise for bids the upgrading of the public safety building to meet the ADA requirement and install the communication system in the city building. Voice vote. Motion carried. Kayma Duncan addressed the Committee concerning an ad for the Spoon River Scenic Drive. She stated that this ad has been placed by the city for the past several years at a cost of $40.00 for a 1/4 page sized ad. She provided copies of an ad which encompasses the city building in the ad, similar to the city pins. A motion was made by Bob Molleck and seconded by Larry Sarff approving the $40.00 expenditure from Community Development funds for an ad for the Spoon River Scenic Drive. Voice vote. Motion carried. At this time Bill Phillips addressed the Committee concerning the plans for the restoration of the depot. Mr. Phillips provided an update on the work to be done to the inside and the outside of the building. He stated they anticipate the submission of the plans to IDOT in the next week or so. The plans would be reviewed and a bid letting date would be established by IDOT. Discussion. A motion was made by Larry Sarff and seconded by Bob Molleck to send the plans to IDOT for review. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman 4 The water tap ordinance for West Maple Street was next. Insufficient information was available for this ordinance and a motion was made by Larry Sarff and seconded by Kevin Meade to hold the ordinance over to the next meeting. Voice vote. Motion carried. The animal ordinance was next. Jim Elson stated that a meeting has been. scheduled for April 14th with Dr. Coonradt, Bart Brown, Jerry Bohler and himself to discuss the ordinance. A motion was made by Larry Sarff and seconded by Kevin Meade to hold the ordinance over for further discussion. Voice vote. Motion carried. The mausoleum was next on the agenda. Jim Elson requested this matter be held over. Committee agreed. The parking ordinance for West Walnut Street was next. Mike Elam stated he has looked at the area again. He is presently waiting on information concerning this type of situation. He stated it appears that residential parking only would be best. A motion was made by Kevin Meade and seconded by Larry Sarff recommending the city proceed with residential parking only in this area. Voice vote. Motion carried. The possibility of making Avenue A two way traffic was next. Mayor Edwards stated that IDOT has informed Tracie Skaggs that this may be a possibility but they are wanting to study the area further. No action was necessary by the Committee at this time. A jack rock ordinance was next. Mike Elam presented the Committee with a possible ordinance for this matter. He stated that this ordinance is what he calls a "preventive ordinance" which would prohibit possession of jack rocks. He stated he feels it is a matter of public safety. Jim Elson stated that the state law prohibits other types of materials, drug paraphernalia, metal knuckles, stun guns, switch blades, etc. Mayor Edwards stated that with the mowing season coming up, it may be possible to hit one of these with a rotary mower, causing serious injury. A motion was made by Bob Molleck to have the City Attorney draw up an ordinance for the City Council's consideration prohibiting jack rocks. Seconded by Larry Sarff. Voice vote. Motion carried. Gary Barnhart addressed the Committee concerning an ongoing problem between Feaster's and Don Kumer's Jesus Outreach Center. Mr. Barnhart stated Feaster's were summoned to the states attorney's office concerning a complaint of noise pollution. Feaster's is properly zoned for the type of activity conducted there while the Jesus Outreach Center, who is complaining, is a commercial zoning with a special use permit. According to the EPA, via the states attorney's office, the decibel level should be 45 decibels. Mr. Barnhart stated that a car driving by in a residential neighborhood at night is substantially over the 45 decibel level. He stated that his clients have tried to control the noise, through insulation, and several layers of glass. Mr. Barnhart stated they are seeking a solution to the problem. According to the states attorney, if the 5 complaint persists he is forced to pursue the matter. He stated that the renovation of the Edward's building has been successful and the two uses, a restaurant downstairs and a dance hall upstairs has been very successful. Kevin Meade asked why the residential factor comes into play in regard to the decibel level. Mr. Barnhart stated that the EPA is not looking at zoning of the area but the use of the area. According to the EPA Feasters is abutting a residential use in an otherwise commercial area. Mr. Barnhart cited other areas which could have the same problem if apartments are developed, such as the Kuchan Building and Billy's Tap. Mayor Edwards stated that Mr. Barnhart makes a good point. Both Feasters and Jesus Outreach are good businesses and the need exists for them both. He stated that the decibel level can be a factor if neighborhoods have neighbors that are loud. He suggested a meeting be set up to try to develop a compromise to the problem. Mr. Barnhart stated that the states attorney has reviewed the statutes and is bound to enforce the law. Larry Sarff suggested that Jim Elson look at the .special use permit issued to Mr. Kumer. Mr. Barnhart stated they would be happy to meet with Mr. Kumer to try to find a solution. Jim Elson asked Mr. Barnhart to supply him with the information and a meeting will be set. No action was necessary on this matter at this time. Mayor Edwards informed the Committee that he has received a number of calls from area residents objecting to the upcoming public hearing putting Mobile Home Estates back to the way it was. He recommended the Committee wait to see if a petition is received before the next planning and zoning meting. Committee agreed. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary