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HomeMy WebLinkAbout01-10-1995 Clerical Clerical Committee City Council Chambers January 10, 1995 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Kevin Meade Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Don Hopper, John Froehling, Harlan Banister, Dick Coay Finance Committee Larry Sarff, Chairman The first item was the bids for various vehicles. A motion was made by Kevin Meade and seconded by Jerry Bohler to open the bids. Voice vote. Motion carried. The results of the bids are on the attached tab sheet. A motion was made by Kevin Meade and seconded by Jerry Bohler recommending the acceptance of the high bids for each of the four vehicles. Voice vote. Motion carried. The railroad leases were next. Larry Sarff stated that this item is tabled to the next meeting. Bills were discussed next. Larry Sarff stated that a bill from G-M Mechanical will be coming in for approximately $1,000 for the water department in relocating some water lines. A motion was made by Kevin Meade and seconded by Jerry Bohler to refer the bills to the City Council. Voice vote. Motion carried. Larry Sarff stated that Harlan Banister had been looking into an upgraded phone system for the city. Harlan stated that AT&T, Oberlander and Ameritech had been contacted. Ameritech was not interested in participating. AT&T is offering a 60 month lease at $588.00 per month with a buy out at fair market value at the end of the lease term or a renewal of the lease. Harlan presented the difference in the line charge and explained that this system would enable transfer of calls to the water plant, sewer plant etc., and include voice mail. Discussion followed on the present system and the costs presently paid. A motion was made by Kevin Meade and seconded by Jerry Bohler to send the matter to the City Council with no recommendation and to have Harlan Banister continue negotiations with AT&T on possible discounts. Voice vote. Motion carried. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman ~~ "r"r~ The first item of discussion was a recommendation from the insurance committee. Clark Wilson, chairman, addressed the committee with a request for approval to have the insurance committee meet with Mutual Medical to update the plan. This would not change the coverage but would include the payment of some procedures that can be performed in a doctor's office rather than as outpatient at the hospital. He stated that the timing is right in that the booklets are in need of being reprinted and these changes could be included. He stated that any changes to the coverage would be brought to the Committee for consideration. A motion was made by Kevin Meade and seconded by Jerry Bohler to approve the insurance committee's request to meet with Mutual Medical. Voice vote. Motion carried. Mayor Edwards stated he had received some information from the Illinois Municipal League concerning risk management insurance and has passed this information on to Larry Sarff and Harlan Banister for review. No action was necessary by the Committee on this matter. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item on the agenda was development proposals for city property. A motion was made by Larry Sarff and seconded by Jerry Bohler to open the proposals. A synopsis of the proposals was provided. Larry Sarff made a motion to provide all aldermen with copies of the proposal and to have the city attorney review the matter for discussion at the next regular committee meeting. Seconded by Jerry Bohler. Voice vote. Motion carried. Jim Elson informed the Committee that a couple who had received a loan from the city to rehabilitate their house, Mr. & Mrs. Jim Blevins, have divorced. The present mortgage, which the city holds the first position, is due and payable upon transfer of the property and/or use as a rental property. Mr. Blevins and his attorney are asked for a waiver of Mr. Blevin's obligation for the mortgage. Both Mr. & Mrs. Blevins are aware of the facts. Mrs. Blevins has indicated she will continue to reside in the property. Discussion. A motion was made by Larry Sarff and seconded by Jerry Bohler recommending the city enter into an agreement to waive Mr. Blevins of the mortgage obligation. Voice vote. Motion carried. Kayma Duncan addressed the Committee concerning the loan payments for LaRoma. She stated that as of the 14th of this month, LaRoma will be approximately $7,000.00 behind in payments. This includes their monthly payment on one loan and a December 1st payment on the federal loan. She stated that statements are sent monthly notifying them of the amount due and she has talked with their attorney 2 ~''` several times concerning the delinquency. has known Mr. Puleo a long time and asked Committee agreed. A motion was made by Je Larry Sarff to start legal proceedings. Motion carried. No further business was discussed and the Development Committee was adjourned. Jim May stated that he if he could talk to him. rry Bohler and seconded by Discussion. Voice vote. Community and Industrial Legal and Ordinance Committee Jerry Bohler, Chairman The requirement of junk yards to have fences was next. Jerry Bohler requested that this item be tabled to the next meeting. Committee agreed. The animal ordinance was next. This item was also tabled. A meeting has been set up with two local parties to discuss possible changes. Bob Watts addressed the Committee concerning two properties he owns, 261 Fulton Place and 326 East Locust Street. He stated that he has done considerable improvements on Fulton Place such as replacing a deteriorated wall, new roof, new furnace and remodeling the interior. The property on East Locust he has put on a new roof, torn off the porch and secured the building. Mr. Watts requested more time to continue upgrading both houses. Extensive discussion followed on a possible time frame and the fact that if the city files for voluntary dismissal, the city would be able to reinstate the action. A motion was made by Kevin Meade to allow Mr. Watts until March 22nd to complete the house on Fulton Place and June 22nd to complete the house on East Locust Street. Seconded by Larry Sarff. Voice vote. Motion carried. Mike Elam asked the Committee for direction concerning semi-tractors. He stated the department is presently using the "obstructing street" ordinance to move the tractors off the street. Other problems have been encountered in refrigeration units running all night. Discussion followed on the possibility of looking at what other communities have in place to eliminate some of the problems. A motion was made by Larry Sarff and seconded by Kevin Meade to have the city attorney work with the police chief to try to come up with an ordinance to regulate the placement of the tractors. Voice vote. Motion carried. The dedication of property on South Avenue B was next. Jim Elson stated that Tracie Skaggs has set up and met with the property owners concerning the location of the road right-of-way. The residents have requested a survey and marking of the property to determine the location in conjunction with the present improvements. Mayor Edwards stated that the survey would have to be 3 done by a registered land surveyor, such as Anderson, but a figure for the survey is not available at this time, but he could find out the amount before the next council meeting. A motion was made by Larry Sarff and seconded by Kevin Meade to send this to the City Council with no recommendation contingent upon the fee amount. Voice vote. Motion carried. Fire insurance was next. James Elson stated that the state of Iowa has state statutes providing for a set amount to be withheld for demolition costs following afire. Illinois does not have a statute to cover this. He stated he has not researched the possibility as to whether the city could enforce such a rule. Discussion followed. A motion was made by Larry Sarff to have the attorneys research the matter further and bring additional information or a draft ordinance to the next Committee meeting for review. Seeconded by Kevin Meade. Voice vote. Motion carried. Mayor Edwards informed the Committee a member of the student council has contacted him concerning doing something concerning the litter north of Harpers. Bob DeRenzy asked the Committee's feeling on selling the old fire truck. He stated that the truck has been appraised by a company in Morton. They are willing to sell the truck for the city. Bob stated he thought the city could sell the truck for $10,000. The company gets their commission over and above the selling price of $10,000. Discussion followed. A motion was made by Kevin Meade and seconded by Larry Sarff to allow Bob to sell the truck through the company. Bob stated a contract would have to be signed. Voice vote. Motion carried. Mayor Edwards informed the Committee that Clark Oil is requesting a 89.2 square foot variance for a sign. A motion was made by Larry Sarff and seconded by Kevin Meade recommending approval of the request. Voice vote. Motion carried. Mayor Edwards stated he received a letter from the American Red Cross concerning a development of a disaster plan. He stated he will be forwarding this letter to Howard Williams. At this time a motion was made by Larry Sarff and seconded by Kevin Meade to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary 4