HomeMy WebLinkAbout12-10-1996 Clerical
Clerical Committee
City Council Chambers
December 10, 1996
6:30 p.m.
Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade
Others Present: Mayor Edwards, Jo Anne Shores, Jim May, Chet Phillips, Jim
Hartford, Jim Elson, Steve White, Clif O'Brien, Gary Orwig, Chief Elam, Chief Jackson,
George 5pahn, Harlan Banister, Bob Anderson, Clark Wilson, Linda Caudle, John
Froehling, Brad Choat,
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Alderman Sarff informed committee about a memo from Mauer-
McGillem Engineers of a bill from Gregg Foose Construction for $29,131 for the 1996
Sidewalk improvements which needed to be added to the list of bills. Motion by
Alderman Molleck, second by Alderman Meade to send bills to council as amended for
approval. Voice vote, motion carried.
The purchase of a DTN weather machine for use by ESMA was discussed. The cost is
$318.49 with a monthly service charge of $64.00. Harlan Banister stated that City
Treasurer Pat Wright said it is permissable with the appropriation ordinance to purchase
the DTN. Motion by Alderman Molleck, second by Alderman Nidiffer to purchase the
DTN weather machine for ESMA. Voice vote, motion carried.
Alderman Molleck asked about the city's "Disaster Plan". Mr. Phillips, representative
from ESMA, said the plan will be completed by January 1st and will be sent to the County
for approval. Mayor Edwards stated that he plans to meet with the new County Board
Chairman and will discuss this with her.
Harlan Banister informed committee of an increase in life insurance premiums from the
city's two carriers. Pat Wright recommends going only with Safeco which would save the
city a total of $175 per month. Safeco's cost is $.62 per $1,000. Motion by Alderman
Meade, second by Alderman Nidiffer recommending we accept Safeco's plan of $.62 per
$1,000. Voice vote, motion carried.
Bob Anderson, City Engineer presented a change order for Pschirrer for materials on the
overlay portion of the MFT work for this year. Motion by Alderman Meade, second by
Alderman Molleck to approve the fmal amount on the overlay portion of MFT work in the
amount of $303,482.02 to Pschirrer Asphalt. Voice vote, motion carried.
Harlan Banister discussed fmancing of the new fire truck. The local fmancial institutions
with the National Bank as the lead bank, will finance $450,000 for 5 years at 5 1/2
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percent. Total interest paid would be $66,693.60. Monthly payments would be $8,693.
Harlan said that financially the city can not purchase both fire trucks even though there is a
strong need for both. Mayor Edwards suggested Chief Jackson look into the purchase of
a used fire truck with the intent of using it until the city is in a better financial situation to
purchase a new one. Motion by Alderman Molleck, second by Alderman Nidiffer to
authorize Harlan Banister and Pat Wright to work with the local financial institutions to
set up the financing and bring the information back to Council next week. Voice vote,
motion carried.
No further business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
There was no business to discuss under the Negotiations, Grievance and Personnel
Committee and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Linda Caudle informed the committee that Ray Jackson had presented proof of permanent
jobs created at his business on Lot #10 in the Industrial Park. As per their lot purchase
agreement, at the end of 12 months the purchaser is entitled to a $100 per acre/per
permanent job rebate from the city. The Jacksons have 4 permanent jobs and an acreage of
2.174 which calculates to a one time rebate of $869.60. The committee asked that Linda
request a letter from Mr. Jackson certifying that these four employees are working on lot
#10 in the Industrial Park and present it to the next committee meeting No action
required at this time.
Mayor Edwards addressed the committee concerning the possibility of a special census
recount to benefit the city in per capita tax revenue. Linda Caudle has researched this and
reported that Pekin just completed a recount which cost $125,000. They gained an
increase of 800 residents which amounted to a $72,000 a yeaz gain in per capita revenue
for them. The recount took a little over a year to complete and Pekin City Officials were
pleased with the results. The city can obtain a cost estimate for a special census from the
Bureau of Census at a cost of $125. Motion by Alderman Nidiffer, second by Alderman
Sazffto have Linda complete the application for a cost estimate for a census recount in the
amount of $125. Voice vote, motion carried
Mayor Edwards discussed a letter from the Canton Chamber of Commerce stating that
they selected Village Profile, an Illinois firm, to create a professional, full color map which
will be totally supported by advertising. They requested that persons interested in
advertising space to fill out the enclosed card and return. There is no obligation. Motion
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by Alderman Sarff, second by Alderman Meade to fill out and return the card. to the
Chamber. Voice vote, motion carried.
No further business was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
The first item was the Chamber request for a Hotel Motel Tax. This was held over
pending more information from the Chamber. This information was not available.
Motion by Alderman Sarff, second by Alderman Molleck to remove this item from the
agenda. Voice vote, motion carried.
Clark Wilson, Zoning Enforcement Officer, presented a letter he drafted to the Fulton
County Zoning Board of Appeals addressing the petitioned use of Loren Kuzniar property
on West Hickory Limits. In part the letter states that the current zoning configuration of
R-1 would not allow the proposed structure to be built because it is in direct conflict with
Fulton County Zoning Regulations which are mentioned in the letter. Motion by
Alderman Sarff, second by Alderman Meade to send the letter to the Fulton County
Zoning Board of Appeals. Voice vote, motion carried.
Motion by Alderman Phillips, second by Alderman Nidiffer to go into executive session
for the purpose of pending/threatening litigation. Roll Call Vote: Ayes: Aldermen. Sarff,
Meade, Molleck, Nidiffer, May, Phillips, Hartford, Shores. Motion carried. The
committee went into executive session at 8:30 p.m. Executive minutes are on file.
No further business was discussed in open session and the committee adjourned.
Recorded by Linda Caudle
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