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HomeMy WebLinkAbout08-13-1996 Clerical Clerical Committee City Council Chambers August 13, 1996 6:30 p.m. Present: Larry Sarff, Kevin Meade, Bob Molleck, Dave Nidiffer ers Present: Chet Phillips, Jim Hartford, Jim May, JoAnne Shores, Mayor Edwards, Elson, Ray McKinney, Chief Elam, Chief Jackson, Howard Dye, Clark Wilson, lan Banister, Linda Caudle, John Froehling, Brad Choat Finance Committee Larry Sarff, Chairman The bills were discussed. Financial Advisor, Harlan Banister, requested a bill for $5,000 for two new City Hall computers added to the list. Motion by Alderman Molleck, second by Alderman Meade to send bills to council. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Meade to open Chemical Bids for the Water Plant. Voice vote, motion carried. Three bids were received and read aloud. (Tab sheet is attached to these minutes.) Motion by Alderman Meade, second by Alderman Nidiffer to refer bids to staff and bring a recommendation to council. Voice vote, motion carried. Improvements to the city lot at 4th and Elm were discussed. A portion of this lot will be used for a recycling drop off center. Pekin Recycling Center will be placing bins at this location. Mayor Edwards recommended the lot be blacktopped to keep the area neat and clean. The cost for the improvements are $7,000 for asphalt from Pschirrer Asphalt, $725 for a T wood fence for the back of the lot, $800 for privacy fencing around the area used for the recycling drop off, and $936 for four, 4x4' signs from Ricky's Signs in Canton. The sign quote includes a 10% discount. Motion by Alderman Molleck, second by Alderman Nidiffer to make the improvements, accept the prices stated, waive the bidding process, and funding to come from TIF. Voice vote, motion carried. George Spahn requested approval to spend $3800 with GM Mechanical for the replacement of an air conditioning unit at the Public Safety Building. The compressor in the old unit went out and, due to the extreme heat at the time, a new unit was installed. Motion by Alderman Molleck, second by Alderman Meade to approve expenditure and to add it to the list of bills to be paid. Voice vote, motion carried. Clark Wilson requested permission for Public Works to spend $1166.62 (which includes shipping) for a new fetter hose. Motion to approve purchase by Alderman Meade, second by Alderman Nidiffer. Voice vote, motion carried. 1 Hazlan Banister informed the committee that MCI had made a proposal to save the city $70 to $90 per month on long distance calls. He talked with present carrier, AT&T, who in turn made a lower offer than MCI. Motion by Alderman Molleck, second by Alderman Meade to stay with present carrier at the lower price. Voice vote, motion carried. Hazlan Banister requested permission to advertise for bids on a new chopper, mixer pump at the Waste Water Treatment Plant. Cost should come under $20,000. CMT will draw up the specs with a bid opening of August 27th. Motion by Alderman Meade, second by Alderman Nidiffer to advertise for bids. Voice vote, motion carried. For information only, Hazlan told the committee that the Waste Water Treatment Plant has been in compliance since August 1, 1996. Chief Elam recognized Sgt. Randy Zimmerman who has been awarded a $4,000 scholazship to attend an executive seminaz. He is one of only three officers in the Police Department to have been awarded this honor. As another informational item, Mayor Edwards informed the committee that today the County Boazd voted against placing the "tax cap question" on the ballot this fall. The Mayor referred an informational booklet to City Attorney Jim Elson for review. The Illinois Municipal League will be sponsoring three training sessions regarding tax caps at a tuition cost of $20.00 per attendee. Mayor Edwards, Harlan Banister and Jim Elson have expressed interest in attending one or all sessions. Motion by Alderman Molleck, second by Alderman Nidiffer to pay tuition costs for those attending. Voice vote, motion carried. No further business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman Mayor Edwards informed the committee that Greenwood Cemetery's Board has had problems keeping grounds mowed. The person in charge of maintenance retired with a 24 hour notice to the boazd, and several employees quit. The City has received several complaints on the cemetery not being mowed. Today the Illinois River Correctional Center allowed its work crews to assist part time city personnel in the clean up at Greenwood Cemetery under the direction of George Spahn. The Mayor stated his appreciation to Illinois River Correction Center in allowing the city to utilize their work crews. The cemetery boazd will meet Friday to find a maintenance replacement. No action required by committee. No further business was discussed and the committee adjourned. 2 Community & Industrial Development Committee Robert Molleck, Chairman Doug Mannock, representing Atlas Camera Center and Lee Rose, appeared before committee to request two,15-minute parking spaces in front of their businesses. Doug stated that sixty percent of his business is film processing where people drop off film or pick up pictures which takes less than 15 minutes. Alderman Sazff expressed concerns that every business would request a 15-minute parking space in front of their business. Chief Elam presented two letters regazding this situation and also informed committee that the police department talked with merchants on the square concerning this request. Most do not have a problem with 1 or 2 parking stalls designated for this use. Linda Caudle also asked the Chamber to conduct a phone poll and this poll returned favorable to allowing the 15 minute parking. Motion by Alderman Meade, second by Alderman Nidiffer to place two 15-minute parking (from Sam to Spm) signs between Lee Rose and Atlas Camera on a ix ~ d~~c trial basis. Alderman SarfF requested a roll call vote. Ayes: Meade, Molleck, Nidiffer, Phillips, Hartford. Nays: Sarff, May, Shores. Motion carried. Clazk Wilson reported that the engineers aze putting the fmal touches on the downtown sidewalk plan and we should have it back soon. For information only, Alderman Molleck informed the committee that Linda Caudle has been working with the Peoria Area Convention and Visitors Bureau on promoting events in Canton. 700 city visitor's guides have been sent to them for distribution. If a group or organization is planning an event they should contact Linda in the Community Development Office for promotion of the event. The visitor's center represents six counties including Fulton. They air radio reports on two Peoria Stations and publish tourism guides, newsletters and will also distribute flyers for events at no charge. Linda has also made arrangements with the Western Illinois Tourism Bureau in Macomb to distribute our brochures. No action is needed by committee. No further business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman The property r to 43 N. Ave. B was discussed. Chief Elam informed the committee of a letter dated August 5, 1996 from the Fulton County Health Department regarding condition of the property. Dale Berry called the Health Department August 12th and they stated they were not planning to take any action for lack of funds available for condemnation. Attorney Jim Elson asked that a meeting between him, Chief Elam, Clazk Wilson and Gary Zaborac be scheduled to discuss this matter. No action required at this time. Joe Ginger, operator of the city's government and education access channel 3, addressed the committee suggesting he be allowed to obtain sponsorships from businesses for 3 producing tapes of school events and placing them on channel 3. He has talked with TCI and has been informed that this is legal as long as their guidelines are followed. He is suggesting a fee of $50 be paid to him by a sponsor for producing a tape to air on channel 3. This fee will help offset his expenslater date WN action was required at this timed request will come from Mr. Ginger at a Attorney Jim Elson reported that the arbitrator in the Yaste case ruled in favor of the city and rejected Mr. Yaste's claim for $3 s~00 Bond hoe d r, ~ eimbursement~to theecity fore all Mr. Elson is requesting from Mr. Ya expenses incurred in this legal case. With much concern over complaints and problems at night in the downtown area and in parking lots, Chief Elam and Jim Elson brought before the committee a Loitering Ordinance. This will be a tool the offic es can~ae e~to~bs ffhmade a mot onttoEsend the Elam feel that this is a good ordman ordinance to Council, second by Alderman Meade. Voice vote, motion carried. Committee also discussed licensing rental units in the city for inspection purposes. Zoning Officer, Clark Wilson reported on information he received on this topic at a recent symposium he attended in Minnesota. Mr. Wilson feels this would be good for the city to consider. Chief Elam stated that he feels the Health Department should take care of the health problem complaints instead of ds stat d thathe feels there istno hurry at this time to are on rental property. Mayor Edwar initiate an inspection program and that a meeting with the Fulton County Health Department officials would be appropriate. No action taken by committee. Motion by Alderman Sarff, second by Alderman Mollect to go into executive session for the purpose of pending litigation and personnel. Roll call vote: AYES -Meade, Molleck, Sarff, Nidiffer, Hartford, May, Phillips, Shores. Motion carried. The Committee reconvened in open session. No further business was discussed and the committee adjourned. Executive minutes are on file Recorded by Linda Caudle 4