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HomeMy WebLinkAbout06-11-1996 Clerical Clerical Committee City Council Chambers June 11, 1996 6:30 p.m. Members Present: Larry Sarff, Kevin Meade, Bob Molleck, Dave Nidiffer Others Present: Joanne Shores, Chet Phillips, Jim Hartford, Jim May, Mayor Edwards, Jim Elson, Ray McKinney, Gary Orwig, Clif O'Brien, Chief Elam, Chief Jackson, Harlan Banister, George Spahn, Linda Caudle, John Froehling, Brad Choat Finance Committee Larry Sarff, Chairman The bills were discussed and two bills to AT&T Globel Info Solutions were questioned. Harlan Banister will look into this and report to council. Motion by Alderman Molleck, seconded by Alderman Meade to send bills as amended to council. Voice vote, motion carried. Chief Elam reported on the K-9 Unit. Motion by Alderman Molleck, second by Alderman Meade to accept the donation from the Concerned Businesses and Citizen's Committee for the K-9 Unit and to approve the concept of purchasing the dog, and a 1996 Jeep Cherokee and equipping it, and further, to authorize Chief Elam to use the K-9 budget previously presented as a guideline for authorization to make necessary purchases for the unit. Voice vote, motion carved. Motion by Alderman Molleck, second by Alderman Meade to have the treasurer write a check tomorrow for the vehicle with this money to be paid back to the city's account. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Nidiffer to present plaques to the members of the Concerned Businesses and Citizen's Committee at the time they present their donation for the K-9 Unit to the city. Voice vote, motion carried. Clif O'Brien reported that the van used in Buildings and Grounds needs to be replaced as it is unsafe. Motion by Alderman Molleck, second by Alderman Meade to prepare specs and go out for bids for a new truck for Buildings and Grounds. Voice vote, motion carried. Harlan Banister suggested that we also look at State Bids. Clif reported that a visit from the Illinois Dept. of Labor resulted in several departments being written up for not having a Confined Spaces Program. The inspector advised Clif to purchase a tripod and cable for confined spaces as required by law. Cost is $2800. Motion to approve purchase by Alderman Meade, second by Alderman Nidiffer. Voice vote, motion carried. Clif stated that a representative from the Illinois Dept. of Labor will ~r/' `'~ be working with the city on setting up a program on confined spaces and assisting with monthly staff meetings. Motion by Alderman Molleck, second by Alderman Meade to authorize repairs by Fligingers on a Skid Loader for the wastewater treatment plant at a cost of $1046.82 out of the depreciation account. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Nidiffer to authorize repairs by Foremost on a backwash pump for the wastewater treatment plant at a cost of $1200 out of the depreciation account. Voice vote, motion carried. Gary Orwig reported that lightening had damaged a 150 I-iP motor and another motor at the Kilroy Lift Station. Repairs will cost $1200 for one and $1940 for the other. According to Bob Fouts these repairs will be reimbursed by the Insurance. Motion by Alderman Meade, second by Alderman Molleck to pay Foremost for these repairs and have the Insurance Company reimburse the city. Voice vote, motion carried. Motion by Alderman Nidiffer, second by Alderman Meade to authorize repairs by Gasvoda to the elbow piping at the Kilroy Lift Station Pump #1 at a cost of $651.22 out of the depreciation account. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Meade to authorize transmission repairs to a 1994 squad car in the police department at an a cost of $989.50. Voice vote, motion carried. Chief Elam reported he has two cars with over 75,000 miles and would like authorization to continue his fleet program by going out for bids to sell these two cars and to start checking into prices locally on two 1996 squad cars and one unmarked car. Motion by Alderman Molleck, second by Alderman Meade to approve this request. Voice vote, motion carried. Chief Jackson requested permission to purchase a set of Vetters Air Bags, a vital tool used for rescue. Cost would be $4,000 with the firefighters paying half of that amount from their two percent money. Motion by Alderman Nidifl'er, second by Alderman Meade to allow a maximum amount of $2,000 for this purchase. Voice vote, motion carried. For information only, Chief Jackson informed the committee that he will be bringing before the committee a request to purchase fire turn outs which will be approximately $18,000 out of the Capital Budget. He is planning on teaming up with other departments to keep the cost at a minimum. No action required by committee at this time. No further business was discussed and the committee adjourned. 2 Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman There was nothing on the agenda and no business was discussed under this committee. Community & Industrial Development Committee Robert Molleck, Chairman Clif O'Brien informed the committee that the sidewalk replacement program under TIF will continue with the placement of new sidewalks and lights and that Mauer McGillem Engineers have made calculations and are completing the plans. These should be available by next committee meeting. Mayor Edwards informed the committee that council minutes of July 2, 1991 state that the city can no longer abate taxes in the Industrial park and levy a tax increment area. In good faith council approved refunding the city's portion of the tax to those purchasers who were informed of the abatement. This information did not get to the Community Development Department and all printed information in that department offered a tax abatement. Since that time, three individuals have purchased lots in the Industrial Park and were informed in writing that they would receive the abatement. This information has been changed and all written materials stating this abatement have been eliminated. Motion by Alderman Molleck, second by Alderman Meade to honor this abatement of the city's portion of the taxes to the three parties who have purchased lots in the Industrial Park. They are Ralph Young, Davis Sand and Gravel and Ray Jackson. Voice vote, motion carried. Alderman Sarff asked about the residential sidewalk program. Clif O'Brien stated that he is waiting for the final MFT approval. Linda Caudle stated that she has an active list of sidewalk replacement requests. No action required by committee. No further business was brought forth and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman Ray McKinney presented a list of procedures for billing property owners under the Ordinance for the payment of water bills. This memo dated 6/4/96 is attached to the minutes. The plan is to stop collecting deposits as soon as this ordinance is passed and to begin returning deposits. Motion by Alderman Meade, second by Alderman Sarffto send the ordinance to council for action. Voice vote, motion carried. The next item, Ordinance for the Sale of Fire House #2, should read as a Resolution. Motion by Alderman Molleck, second by Alderman Sarff to recommend to council that this resolution be adopted. Voice vote, motion carried. Attorney Jim Elson stated that we need to send notice to the tenants that this building will be put out for bids and sold. Their lease requires a six month notice. The Itinerant Merchants License was reviewed. Motion by Alderman Molleck, second by Alderman Sarffto have the city attorney draft an amendment to the ordinance to allow the council to waive, by vote, fees for special events that promote tourism in Canton. This will be brought back to committee. Voice vote, motion carried. Mayor Edwards asked Chief Elam if he would instruct Dale Berry to routinely check the properties that are frequently on the complaint list and to issue tickets and warnings. Mayor Edwards also referred an application for fireworks sale to Chief Elam and Chief Jackson for review. Mayor Edwards informed committee that he has issued an executive order which allows the payment of overtime to Denise Colglazier, Donna Branchfield and Linda Caudle for covering meetings and the allowance of comp time to Susan Henseler for Police and Fire Commission Meetings. Jim Elson discussed a notice of CIC's Annual Meeting of Share Holders to be held in Salt Lake City this month. One of the items Was rmeade b t made by AAlderman Sarffesec nd by Corporation. After discussion a motion Y Alderman Meade to authorize the Mayor to sign the proxy vote and vote against any action they intend to take. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Meade to go into executive session for the purpose of pending litigation and negotiations. Roll call vote: AYES -Meade, 1Vfntteck_ Sarff. Nidiffer, Hartford, May, Phillips. Motion carried. Executive minutes are on file. The Committee reconvened in open session. No further business was discussed and the committee adjourned. Linda Caudle, recording secretary 4