HomeMy WebLinkAbout03-12-1996 Clerical
Clerical Committee
City Council Chambers
March 12, 1996
6:30 P.M.
Members Present: Larry Sarff, Kevin Meade, Bob Molleck, David Nidiffer
Others Present: Jim May, Chet Phillips, JoAnne Shores, Bob Molleck,
Mayor Edwards, Jim Elson, Ray McKinney, Gary Orwig, Clif O'Brien,
Chief Elam, Chief Jackson, Harlan Banister, Clark Wilson, George
Spahn, Linda Caudle, John Froehling, Brad Choat
Finance Committee
Larry Sarff, Chairman
Bills were discussed and motion made by Bob Molleck, seconded by Kevin
Meade to send bills to council for approval including a bill for $300
from Jack Woods for wiring. The payment of this bill will not come out
of the engineering firm's retention. Voice vote, motion carried.
A written report researching optical copiers was presented by Linda
Caudle. Harlan Banister stated that an optical copier would provide a
faster way of looking up documents on a daily basis. Linda pointed
out that it would be a very slow process to backlog all of the city's
documents. Motion by Kevin Meade, seconded by Bob Molleck to have
Linda research other optical copiers and bring information back to
committee. Voice vote, motion carried.
Mayor Edwards reported that several insurance companies want to bid
the city's insurance and have requested information. The present
carrier has promised to have the "Statement of Values" documents to
the city by next Monday. The city treasurer and department heads have
been pleased with the service provided by the present carrier. Harlan
Banister asked that the bids be delayed until he researches a firm
that evaluates assets of municipalities. This is done by certified
expert appraisers at a cost of approximately $10,800. The purpose is
to determine if the city is under insured and to also satisfy the
auditor's needs. Motion by Kevin Meade, seconded by Bob Molleck to
hold this item over until next meeting. Voice vote, motion carried.
Linda Caudle asked the committee for approval to re-order 500 "City
of Canton Lapel Pins" at a cost of $625.00 with the funds coming from
the Community Development Account. Money generated to date from the
sale of pins is $346.50. These are used as awards and are also
presented to dignitaries visiting the city. The Community Development
Offices sells them at $3.50 each. Motion by Kevin Meade to approve
this expenditure, seconded by Bob Molleck. Voice vote, motion
carried.
A memo was discussed from Bob Anderson regarding Pay Estimate #3 for
the Sanitary Relief Sewer Project from Pipeliner Systems, Inc.,
subcontractor. Mr. Anderson recommends reducing the retainage to 5~.
The work has been completed for two months. Amount due with the 5%
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retainage is $154,423.07. Motion by Kevin Meade, seconded by Bob
Molleck to approve Bob Anderson's recommendation and to pay estimate
#3. Voice vote, motion carried.
Discussion was held on replacing the roof on the Mausoleum. Motion by
Kevin Meade, seconded by David Nidiffer to have Bob Anderson complete
the bid specs and to advertise for bids on a steel roof and
installation. Voice vote, motion carried.
Larry Sarff presented information from city treasurer, Pat Wright on
the Fulton Square note for taxes to be paid in the amount of
$44,000.00. This is done each year. Motion by David Nidiffer,
seconded by Kevin Meade to pay this amount. Voice vote, motion
carried. No further business was discussed and the committee
adjourned.
Negotiations, Grievance and Personnel Committee
Kevin Meade, Chairman
The Bradley University Engineering program was held over until next
clerical meeting.
Clif O'Brien addressed the committee regarding the two options
available for the drug policy. It is the committee's desire to hold
this over until Attorney Bruce Beal responds to this information which
he was sent last month. No further business was discussed and the
committee was adjourned.
Community and Industrial Development Committee
Bob Molleck, Chairman
The revolving loan request from Earl Hobbs for Hobzee's Dance Club in
the amount of $15,000 to purchase lights and sound equipment was
discussed. In accordance with guidelines set forth in the city's
recapture statement, only $5,000 may be borrowed for each full time
job created with the amount not to exceed 25% of the total project.
The amount of full time jobs maintained/created will be one. Mr.
Hobbs would qualify for only $5,000. The committee will not accept
the sound equipment as collateral for this loan. Motion by Kevin
Meade, seconded by Larry Sarff to have the Community Development
Office enter into discussion with Mr. Hobbs regarding alternate
collateral. Voice vote, motion carried. No further business was
discussed and the committee was adjourned.
Legal and Ordinance Committee
David Nidiffer, Chairman
Mayor Edwards informed the committee that there will be a Public
Hearing in council chambers March 19, 1996 at 6:00 p.m. conducted by
WIRC on the $25,000 planning grant application for improving the water
system.
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There was no additional information available on the Mobile Home
Gardens and the item was held over until next meeting.
The Water Deposits ordinance was discussed next. Kevin Meade stated
he would like to incorporate an overall registration with a nominal
fee. Motion by Bob Molleck, seconded by Larry Sarff to hold the
ordinance over to the next meeting.
Next item was the recycling business at 424 S. 1st owned by Robert
Wheeler III. Rebecca Marvel, educator for Farmington District and
member of a recycling club was in attendance to acquire information
regarding this situation. For informational purposes, Clark Wilson,
Building Official, summarized the information he had given at the last
committee meeting. Mr. Wilson also added that he feels the city
should proceed with the closing of this property because the building
is unsafe. Mr. Wilson offered to discuss this matter with Mr. Wheeler
but received no response until yesterday. In a letter to the city,
Mr. Wheeler requested 30 days to respond. Chief Jackson feels
strongly about recommending this business be closed temporarily at
this time because of the five pages of serious code violations. Chief
Jackson is willing to discuss with Mr. Wheeler the options and
solutions available. Jim Hartford and Kevin Meade both reported that
they had visited this location. Alderman Meade stated that he is
opposed to closing the business at this time and feels the city has
not made every good faith effort to keep this business open. He also
stated it is only reasonable and fair to give Mr. Wheeler 30 days to
respond before closing the business. Chief Jackson stated that he
doesn't want to send a message to the community that the city does not
enforce its codes. Alderman Nidiffer asked if the city would have
liability. Attorney Jim Elson stated that the city would have some
exposure and said he would like to see a written plan from Mr. Wheeler
addressing the violations. Mayor Edwards stated that this property
was only inspected after the city received complaints and the council
is not out to put anyone out of business. He further stated that we
must back our enforcement people or our codes are no good.
At this time Mrs. Marvel's questions were answered by the committee.
Kevin Meade made the following motion: The code enforcement people
seta meeting with Mr. Wheeler prior to March 26th and send him a
certified letter tomorrow stating that a written plan of action is
needed for committee on April 9th and that public access is limited to
three feet inside the immediate entrance. If he has not responded by
the committee meeting March 26th the city will refer the closing of
this business to council. Motion seconded by Larry Sarff. Voice
vote, motion carried.
Mayor Edwards discussed concerns regarding three
Avenue A. He would like to see these properties
by Kevin Meade, seconded by Larry Sarff to have
people do an inspection of these properties a
attorney find out who owns them and report back
vote, motion carried.
properties on South
cleaned up. Motion
the code enforcement
nd to have the city
to committee. Voice
This past Wednesday, Bob Watts met with Mayor Edwards regarding his
inability to produce a performance bond. This was part of the
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agreement his attorney brought before committee for approval. Mayor
Edwards suggested to Mr. Watts that he purchase an insurance bond. As
of this date a bond has not been produced. Motion by Kevin Meade,
seconded by Bob Molleck to send this to the next council meeting for
action. Voice Vote, Motion carried.
Motion by Bob Molleck to convene into executive session for the
purpose of discussing personnel and the fire contract, seconded by
Kevin Meade. Roll call: Sarff - aye, Meade - aye, Molleck - aye,
Nidiffer - aye. Motion carried.
Executive session minutes are on file for review. The Committee
reconvened in open session for the purpose of adjournment.
No further business was discussed and the Committee was adjourned.
Linda Caudle - Recording Secretary