HomeMy WebLinkAbout02-13-1996 Clerical
Clerical Committee
City Council Chambers
February 13, 1996
6:30 P.M.
Members Present: Larry Sarff, Kevin Meade, Bob Molleck
Others Present: Jim May, Chet Phillips, JoAnne Shores
Mayor Edwards, Jim Elson, Ray McKinney,
Gary Orwig, Clif O'Brien, Chief Elam, Chief
Jackson, Harlan Banister, Clark Wilson, George
Spahn, Bob Anderson, Linda Caudle, John Froehling,
Brad Shoats
Finance Committee
Larry Sarff, Chairman
Bills were discussed and motion made by Bob Molleck, seconded by
Kevin Meade recommending bills be sent to council for approval.
Voice vote, motion carried.
The next item, energy audit has been taken care of and was removed
from the agenda.
Harlan Banister presented information on an optical copier for
shared use with the public safety building and city hall. The
system would include one unit plus set up of one PC at city hall and
one PC at the public safety building. These PCs would be provided
by the city. Total cost excluding PCs would be $28,280 plus an
annual service agreement of $2515. This would be used for storage
of documents in a computer instead of filing cabinets to save space.
Larry Sarff requested that companies who have purchased this
equipment be contacted by Linda Caudle and information brought back
to committee. No action was taken.
For information purposes Clif O'Brien reported that the demolition
of the Wilson property by city crews cost $2701.29 excluding the
cost of equipment usage. Larry Sarff requested that equipment usage
fees be included in this total and given to the city attorney to
attempt to recapture the city's expenses.
Clif O'Brien requested approval to purchase a Pierce Arrow Boring
tool for $4,426 through the dealer in Springfield. At this time 10
borings are needed which would cost $3,000 in rental fees for use of
the boring tool. This was a priority item in the system maintenance
budget. Motion by Kevin Meade, seconded by Bob Molleck to approve
expenditure. Voice vote, motion carried.
Clif O'Brien reported that several water leaks have been repaired
throughout the city the past 12 days but according to Ray McKinney
the pumps are still pumping at capacity at the water plant. Ray
reported that the first 12 days in February approximately ten
million, two hundred sixty eight thousand gallons of water was lost
at a cost of $21,000. City crews have been surveying the entire
area for leaks. Mayor Edwards stated that we cannot afford to
continue losing this amount of water. City Engineer, Bob Anderson
recommended that a city wide survey for water leaks be done by the
Pito Meter Company at an estimated cost of $7,000. The firm can
begin March 1st with the survey taking 10 to 15 days. Bob Anderson
also recommended that this survey be budgeted for every five years
as part of a maintenance program. Motion by Kevin Meade, seconded
by Bob Molleck to have a city wide survey done by Pito Meter
Company. Voice vote, motion carried. Clif O'Brien also commended
CIPS for the assistance they have given the city this past week in
repairing and locating leaks.
Chief Elam requested the purchase of a Motorola GP 300 portable
radio for $814 from Radio Express using drug forfeiture funds.
(Radio Express was the lower of two quotes received.) Motion by Bob
Molleck, seconded by Kevin Meade to approve purchase. Voice vote,
motion carried.
Chief Elam also requested $618 to send Code Enforcement Officer,
Dale Berry to a 34-hour course of instruction in Animal Control.
This total includes a part-time replacement employee to take ferry's
position while on training. Motion by Bob Molleck, seconded by
Kevin Meade to approve request. Voice vote, motion carried.
The Carbon Monoxide Detector request was brought before the
committee again by Chief Jackson after having the city attorney
check into the liability issue. Attorney Jim Elson feels there
would be no problems as long as there was adequate training of
personnel. Cost is $589. Motion by Kevin Meade, seconded by Bob
Molleck to approve this expense. Voice vote, motion carried.
Chief Jackson also requested to have the remaining 2 trucks
evaluated and to do the aerial testing in April at an estimated cost
of $4400. Motion by Kevin Meade, seconded by Bob Molleck to approve
the request. Voice vote, motion carried.
Ray McKinney addressed the committee with a request to do major
repairs on the Slaker which would be approximately $4,555.73 with
the amount to be taken from the depreciation fund. Motion to
approve expenditure was made by Bob Molleck, seconded by Kevin
Meade. Voice vote, motion carried.
\. Linda Caudle asked the committee to continue the City of Canton's ad
sponsorship in the "Canton Heritage" publication by David Badger at
a cost of $1~0 to be paid with Community Development funds. Motion
~ to approve expense by Kevin Meade, seconded by Bob Molleck. Voice
vote, motion carried.
No further business was discussed and the committee adjourned.
Negotiations, Grievance and Personnel Committee
Kevin Meade, Chairman
2
The Bradley University Engineering program was held over until next
clerical meeting.
Clif O'Brien reported that the committee needs to adopt a drug and
alcohol policy which goes along with our Proctor Program. The
committee was presented with "Option A" which calls for termination
of employee and "Option B" which results in referral, evaluation,
treatment and testing requirements. Larry Sarff suggested this be
held over until next committee before a decision was made.
No further business was discussed and the committee was adjourned.
Community and Industrial Development Committee
Bob Molleck, Chairman
Chairman Bob Molleck addressed the committee concerning an
individual who is interested in purchasing city owned lots. One lot
is located at the corner of Van Buren and Walnut on the West side,
which is the east half of part 69 and the east half of part 70,
zoned B-2. The other two lots are located at the corner of 3rd and
Oak on the North East side of the street, lots #232 and #235, zoned
I-1. These were previously C.I.C. lots. Motion by Kevin Meade,
seconded by Larry Sarff to publish a legal notice for invitation for
bids for proposals for these properties. Voice vote, motion
carried.
The second item was a revolving loan request from Earl Nobbs for
Hobzee's Dance Club on East Alder Road in the amount of $15,000 for
the purpose of purchasing the lights and sound equipment which are
currently in place. In accordance with guidelines set forth in the
city's recapture statement, only $5,000 may be borrowed at 5%
interest for each full time job created with the amount not to
exceed 25% of the total project. Amount of full time jobs
maintained/created will be one. The other 8 jobs would each be
about 15 hours a week. Collateral would be the lights and sound
equipment. Larry Sarff made a motion, seconded by Kevin Meade to
refer this to Attorney Jim Elson for review. Voice vote, motion
carried.
No further business was discussed and the committee was adjourned.
Legal and Ordinance Committee
Bob Molleck, Chairman Pro Tem
Leroy Riley was present to discuss the Village Square Subdivision
Request. Clark Wilson has researched all city documents from 1976
to obtain an explanation why the sidewalks have not been completed
in Village Square. An ordinance dated March 2, 1976 states that all
subdivisions shall have sidewalks. There was no document found
waiving the sidewalk provision after 1976. Mr. Riley stated that
the issue of the sidewalks has not been enforced and the developers
have not been following the subdivision ordinance. Section 3 in
Village Square has been developed with no sidewalks. Bob Anderson
stated that Village Square was actually a Planned Unit Development
3
which does have different options than a subdivision. Larry Sarff
made a motion to recommend to council that we waive the sidewalk
provision to continue development on Juniper Street in Village
Square, seconded by Bob Molleck. In discussion Mayor Edwards stated
that these types of things may be negotiated under a PUD without
going against the subdivision ordinance. Roll call vote. Meade -
no, Molleck - yes, Sarff - yes. Motion carried.
In other business a motion was made by Kevin Meade, seconded by
Larry Sarff to send the Resolution for Executive Session Minutes to
council for action. Voice vote, motion carried
The Mobile Home Gardens item was held over until next committee
meeting.
The Ordinance Amending Title 8, Chapter 20, Section 6 and Title 8,
Chapter 10, Section 7 on Water Deposits was held over until next
committee meeting, pending additional information.
Discussion was held on the Resolution authorizing the City Treasurer
to write off as uncollectible certain loan balances of International
Plastic Recycling and Canton Industrial Corporation. Motion by
Larry Sarff, seconded by Kevin Meade to have city attorney draft
this resolution and send to council. Voice vote, motion carried.
At this time motion was made by Bob Molleck, seconded by Larry Sarff
to convene in executive session for the purpose of discussion of
Yaste litigation. Roll call, Molleck - yes, Sarff - yes, Meade -
yes. Motion carried.
Executive session minutes are on file for review. The Committee
reconvened in open session.
No further business was discussed and the Committee was adjourned.
Linda Caudle - Recording Secretary
4