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HomeMy WebLinkAbout09-23-1997 Mechanical Mechanical Committee City Council Chambers September 23, 1997 6:30 p.m. 11lembers Present: Jim May, Chet Phillips, JoAnn Shores Others Present: Mayor Donald Edwards, Jim Elson, Kevin Meade, David Nidiffer, Bob Molleck, Clif O'Brien, Gary Orwig, Chief Elam, Dan Oaks, George Spahn, Linda Caudle, Harlan Banister, Jim Snider, Jim Davis, Linda Evans, John Froehling, Mike Public Safety & Traffic Committee Jo Anne Shores, Chairman Chief Elam distributed the written monthly report and noted that criminal arrests were 124, traffic citations were 170. He reported a check was forwarded to the City Treasurer from the Illinois Law Enforcement Training and Standards Board for reimbursement for some training costs for the K9 unit. Chief Elam requested that this check for $1,180.50 be placed in the drug forfeiture fund. Motion by Alderman Shores, second by Alderman May to approve this request. Voice vote, motion carried. Acting Fire Chief, Dan Oaks, reported that Chief Jackson is attending a seminar and a written fire report for last month will be combined with this month's report to be distributed at a later date. Dan Oaks also asked committee to approve a request from Chief Jackson for fire equipment that was presented at the last council meeting. After discussion, committee decided not to allow the purchase of the Knox-Box at this time. Motion by Alderman Shores, second by Alderman Molleck to allow the purchase of the equipment requested for the fire department, excluding the Knox Box, in the amount of $18,457, and to waive the bidding process due to the urgency of the need. Voice vote, motion carried. Linda Evans, ESMA Director, reported that the Canton unit participated in the Festival Parade and distributed literature. There will be a weather training seminar November 5, 1997 at 7:00 p.m. at their headquarters. She also reported that six new volunteers had been added and the group meets every Wednesday at 7:00 p.m, at the City Building. Chief Elam voiced concerns about problems that exist in the area of the Canton High School predominately during the lunch hours. He has received numerous complaints from residents and businesses regarding littering, fowl language, blocking customer entrances and intimidating people. The business owners are willing to sign complaints against violators. The police officers will begin enforcing all city and state ordinances. Chief Elam is requesting the support of parents and other students in reporting some of the violators. The problem is not only some high school students, but it includes other young adults gathering in the area. A closed campus at the high school was suggested. Mayor Edwards stated that he supports the Police Department on anything that needs to be done to make this a safe area. Chief Elam will be talking with the student councilin the near future. Chief Elam also stated that the department does not have the personnel to patrol this one area on a daily basis and that the businesses should consider hiring private security. No action required at this time by committee. Harlan Banister, Financial Advisor, requested the purchase of a new updated ordinance book for the dispatchers and one for city court. Jim Elson will be talking with the codifiers and will check on the cost. No action required at this time by committee. No other business was discussed and the committee adjourned. Streets & Garbage Committee Chet Phillips, Chairman Debra Wheeler of 911 West Pine, requested the city proceed with condemnation of land in order for her to have a street to her property. Attorney Jim Elson stated that there are only two possibilities to correct this situation. One is for Ms. Wheeler to obtain easements from her neighbors, which has been unsuccessful up to this point, or for the city to proceed with condemnation of the land. This is a lengthy six month process which would cost the city over $30,000 plus appraisal fees. Mr. Elson also stated that the City has no legal obligation in this matter. Mr. Wilson, Zoning Officer, had issued a building permit for Ms. Wheeler's new home after being told by her that an easement existed, when in effect, it did not exist. The committee felt that because of the expense, the city should n~ move forward with condemnation. Motion by Alderman Phillips, second by Alderman Shores to send this issue to council with r4 recommendation. Voice vote, motion carried. Committee also suggested that Ms. Wheeler be represented by private legal council at the next city council meeting.. Gordon Lindsey has requested to the Mayor, that the city pay for a private street light in front of his residence on Middle Park Drive. The previous owner had installed a private street light and paid for it monthly. Mr. Lindsey is asking that the city now pay for it. Clif O'Brien has looked at the situation and looked at the policy for the placement of street lights (attached to minutes). Motion by Alderman Shores, second by Alderman Phillips to ask Linda Caudle to have CIPS prepare a resolution to bring to next council for consideration, and to find out what the monthly charge is for the street light. Voice vote, motion carried. Mayor Edwards reported he had a request for a street light on South Avenue H between Old Locust and New Locust Street. Clif O'Brien inspected that street and verified that there is a street light at each end of the street. He will check at night to see if the bulbs are burned out. No action required by committee. -, ~11rr'' ~` Tim Sumner, project engineer for Crawford, Murphy and Tilly on the spillway project at Canton Lake, commented on the additional expense of the inspection. CMT recommends W.G. Jaques as a subcontractor to look at what is beneath the spillway. Jaques has the equipment to conduct an infrared inspection and ground penetrating radar to tell the depth and width of any voids that may exist. The additional cost is $5,450. Motion by Alderman Phillips, second by Alderman Shores to approve the additional $5,450 in inspection fees on the spillway project at Canton Lake. Roll call vote: Ayes -Aldermen May, Shores, Meade, Nidiffer, Sarff, Phillips, Molleck. Motion unanimous. Jim Davis ofMauer-Stutz, addressed the committee in regards to the STU (FAU) Project #234-97005, relating to 4th Avenue, phase I engineering fees. He presented a written narrative and a standard engineering agreement for the project. Under discussion, committee members expressed concern that the project was originally expected to cost the city 20% of the total project. Now, the project will cost the city 50%, as no federal funds may be used for the engineering fees. Due to this major increase in costs to the city, Alderman Sarff made a motion to bring this project back to the Finance Committee for further discussion and review. Motion seconded by Alderman May. Voice vote, motion carried. Clif O'Brien requested approval to reserve 300 tons of salt from Morton Salt, to be picked up in January 1998. Price is $28.00 a ton which is the same as last year. Two quotes were requested an only Morton Salt responded. Motion to approve this request was made by Alderman Shores, seconded by Alderman May. Voice vote, motion carried. Clif O'Brien requested approval to purchase four new tires for the endloader. The tires were damaged during work with the A.T.F. at the LH, fire scene. Cost is $960 per tine or a total of $3840. Motion by alderman Shores, second by Alderman May to allow this purchase. Voice vote, motion carried. Lake, Buildings & Grounds Committee Jim Hartford, Chairman Alderman Phillips presided over the committee in the absence of Alderman Hartford. Motion by Alderman Shores, second by Alderman May to open bids for roof repairs to the Comfort Station. Voice vote, motion carried. D & E Roofing in Cuba submitted six bids, each with a different option. Those bids were in the amounts of $18,500, $20,000, $22,000, $25,500, $6,050, $6,600. Ken Dean of Conklin Roofing Systems in Canton provided a bid in the amount of $21,637.24. Motion by Alderman Phillips, second by Alderman Shores to send the bids to staff for review and bring a recommendation to the next council meeting. Voice vote, motion carried. Harlan Banister advised the committee to look into repairing the heating and cooling system in the city building. Clif O'Brien reported that the cooling system works well. He also stated that zoned heating with hot water and the use of the present radiators is the best option. A representative from Lennox did an in depth study of the building last year. Clif projects that the cost would be $25,000 which could be paid through TIF funds. 3 Motion by Alderman Shores, second by Alderman May to have Clif O'Brien get with City Engineer, Bob Anderson, to draw up specs and go out for bids for a zoned heating system for the city building. Voice vote, motion carried. Harlan Banister reported on the need to construct a six bay storage garage behind the Public Safety Building for storing evidence. A variance would be required from the Zoning Board of Appeals, which would be handled by Clark Wilson, Zoning Officer. Motion by Alderman Shores, second by Alderman May to have staff prepare specs and advertise for bids to construct a 6 bay storage garage on a concrete slab behind the Public Safety Building and obtain the necessary variances. Voice vote, motion carried. No further business was discussed and the committee adjourned. Public Works, Water & Sewer Committee Jim May, Chairman Jim Snider, Assistant Administrator, presented a quote from Liquid Engineering for a video inspection and repair of the in-take tower in the lake. The cost is not to exceed $3200. Motion by Alderman Phillips, second by Alderman Shores to approve the video inspection and repair of the in-take tower at the lake. Voice vote, motion carried. Steve White presented a memo on repairs to the booster pump at the water plant due to a rupture in a 2" water supply line. Cost of the repairs was $2601.47. Motion by Alderman Phillips, second by Alderman Shores to approve the expense. Voice vote, motion carried. A proposal for preventive maintenance on the emergency generator at the water plant was presented at a cost of $1880. Motion by Alderman Phillips, second by Alderman Shores to approve this expense. Voice vote, motion carried. tv Jim Snider requested approval to have the aerator motor at the Water Treatment Plant repaired at an estimated cost of $1500, to come from the depreciation fund. Motion by Alderman Phillips, second by Alderman Shores to authorize repairs. Voice vote, motion carried. Attorney Jim Elson presented an agreement between Casey's and the city regarding the lift station and grinder pump for the sewer at their future location of 2020 North Main Street. Casey's will bear all costs for the station and installation and will then transfer ownership to the city. The city will be responsible for weekly inspections. Casey's will be responsible for the costs of all repairs and will pay normal sewer fees. Casey's will allow the property at 2030 North Main and the property owned by Steve Slaight adjacent to their property, to hook on to this system. Attorney Jim Elson will check to see if a Resolution to approve this agreement with Casey's has been passed by council. If it has not been passed, it will come before next council. This is an informational item only. No further business was discussed in open session and the committee adjourned. Recorded by L. Caudle d