HomeMy WebLinkAbout10-14-1997 Clerical~"
CLERICAL COMMITTEE
City Council Chambers
October 14, 1997
6:30 p.m.
Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade, Others
Present: Mayor Edwards, Jim Elson, Chet Phillips, Jim May, Jim Hartford, JoAnn
Shores, Clif O'Brien, Steve White, Gary Orwig, Chief Elam, Chief Jackson, George
Spahn, Linda Caudle, Harlan Banister, Jim Snider, Clark Wilson, John Froehling,
Michael Noyes
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Motion by Alderman Molleck, second by Alderman Nidiffer to send
bills to council for action. Voice vote, motion carried.
The Resolution approving engineering services for MFT/FAU, Phase I, with Mauer and
Stutz, was discussed. New information has been distributed and needs to be studied.
Motion by Alderman Sarff, second by Alderman Molleck to hold this item over until the
November Finance Meeting. Voice vote, motion carried.
Chief Elam presented quotes for a new copy machine. Motion by Alderman Meade,
second by Alderman Nidiffer to purchase a Toshiba 4550 copier from Danka at a cost of
$7,727, with a $154 monthly service fee, all costs to be shared equally by the police and
fire departments. Voice vote, motion carried.
Gary Orwig discussed repairs to 7 of 8 primary clarifier valves at the waste water
treatment plant. The repair bill was $3947.44 which is included in this month's bills. Gary
requested repairs to the remaining clarifier valve, at an approximate cost of $1,000.
Motion by Alderman Molleck, second by Alderman Nidiffer to approve request. No
further business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
No business was placed on the agenda for open session and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Alderman Molleck discussed a written update from Linda Caudle on the status of the
rehabilitation loans that were made between 1980 and 1983 through a former
administration.. This past month the city received payment in full, on three of those loans
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which amounted to $13,902.86. The report shows a total of $179,178.35 in outstanding
loans. These loans are to be paid back to the city at the time the home changes ownership.
Mayor Edwards stated that some loans were released with partial payment during bad
economic times when people were letting their homes go back to the banks.
Linda Caudle reported that the Mapping Your Community" self evaluation program will
be held November 13th, 20th and December 4th at 6:30 p.m. at the Canton Country Club.
Thirty community volunteers will attend three, 3-hour training sessions conducted by the
Illinois Institute for Rural Affairs. Besides the City of Canton and CIPS, other sponsors
include Spoon River College, Ameritech, National Bank, Canton School District, Norwest
Bank and Graham Hospital. Mayor Edwards and Linda Caudle serve on the steering
committee and will be attending all sessions. Mayor Edwards urged council members to
attend.
Alderman Molleck also reported that the Community Development Department is writing
a recycling grant application to be submitted to DCCA for the purchase of two, roll off
bins for newspaper recycling. The grant application is for $11,250 and, if the grant is
awarded, 10% of that total must be spent on recycling educational materials. These items
are for information only.
Mayor Edwards informed committee that Dr. David Hahn has submitted to the Fulton
County Board of Appeals, a request to re-zone his property, outside the city limits, from
Rl to Agriculture, to build a horse stable and house. Mayor Edwards asked if there were
any objectors. Hearing none, Mayor Edwards will send a letter to the county that the city
has no objections to the zoning change requested by Dr. Hahn.
Attorney Jim Elson informed committee of a request from Casey's to alter their agreement
with the city to have the responsibility of the sewer run with the property, and state that
they will furnish parts for any repairs to the pump but not furnish labor. Motion by
Alderman Sarff, second by Alderman Molleck to approve the changes in the agreement.
Voice vote, motion carried. No further business was discussed and the committee
adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
Carol Gummerson, field representative for IMRF, informed committee of the changes in
the law relating to sick day accrual. According to law, employees can accumulate up to 1
year service credit (240 days). The city's policy now allows accumulation of up to 60 days
with the employee able to cash in 30 days and turn the other 30 days into service credits.
Changing the number of days in the policy is the city's option. This will be reviewed by
city officials. Ms. Gummerson also discussed the law affecting the early retirement
incentive for IlVIltF employees. Law allows employees, age 50, with 20 years of service,
to buy an additional 5 years of service credit and retire early. This will be a cost of 4.5%
annually for 5 years to the employee and it will be a cost to the city. The city may pass a
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resolution setting a one year window for anyone eligible for early retirement. They must
take early retirement during that time only. The city does not have to begin payment to
IlVIRF for their costs for two years, however, another resolution for a window of time may
not be offered until the 1st early retirement costs are paid in full. The city may pay in full
prior to the billing from IMRF, Q$, the city may decide the time frame for their payment.
The total cost of the early retirement must be paid in full to IMRF by the city, even if the
retiree should die following retirement. City officials will need to do a careful study
before making a decision on offering early retirment. The main reason for offering this
incentive would be - if it would result in an overall savings to the city. Savings in salary,
insurance, social security, etc. must be weighed with the city's costs, and the city must also
take in consideration whether the retiring employee will be replaced immediately or not at
all. This is for information only at this time.
Debra Wheeler attended the meeting represented by her attorney, Walt Barra. Mr. Barra
addressed the committee regarding Mrs. Wheelers request to extend West Pine Street to
her new home. Mr. Barra stated that they are still exploring some options and will keep
city officials informed.
Mayor Edwards reported he received a request from an individual to stay at the lake
campground this winter to serve as security. Steve White told this person that the
campground would be closed this winter. Steve is concerned about the problems with ice
and snow on the access road and the city's liability. Motion by Alderman Molleck, second
by Alderman Sarff to close the campground and notify the camper tomorrow that he has
two days to remove his camper. Voice vote, motion carried
Mayor Edwards has received a request from Dave Bruketta to exchange parking lots with
the city. He owns a 50' x 80' lot adjacent to the city's lot and Gale DeRenzy's lot. He
would like to trade it for the 1st Avenue parking lot owned by the city. Mayor Edwards
stated that he would prefer considering this request at next month's meeting when Mr.
Bruketta could be present. The item will remain on the agenda.
Motion by Alderman Molleck seconded by Alderman Sarff to go into executive session
for the purpose of discussing personnel and buying or selling land. Roll call vote as
follows: Ayes: Aldermen Nidiffer, Meade, Shores, Sarff, Hartford, Phillips, May,
Molleck. Nays: none. Motion carried.
The committee reconvened in open session and no further business was discussed and the
committee adjourned at 9:05 p.m.
Recorded by Linda Caudle