HomeMy WebLinkAbout04-08-1997 Clerical
Clerical Committee
City Council Chambers
April 8, 1997
6:30 p.m.
embers Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade
Others Present: Mayor Edwards, Jo Anne Shores, Jim May, Jim Hartford, Chet
Phillips, James Elson, Steve White, Clif O'Brien, Gary Orwig, Chief Elam, Chief Jackson,
Harlan Banister, George Spahn, Linda Caudle, Jahn Froehling, Brad Choat
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Motion by Alderman Meade, seconded by Alderman Nidiffer to
send bills to council for action. Voice vote, motion carried.
Street Superintendent, Clif O'Brien, discussed MFT for this year. A maximum of
$500,000 is available. Of that amount, $77,500 needs to be set aside for material, truck
leasing and residential sidewalk program. Approximately $100,000 needs to be set aside
for the 4th Avenue STU project, $12,000 for the Industrial Park and approximately
$12,000 for engineering fees. Approximately $300,000 can be used on other road repairs.
$43,300 will be used from TIF funds for 1st Ave. from. Pine to Locust and Elm Street
from 1st to White Court. Motion by Alderman Sarff, seconded by Alderman Molleck to
commit $300,000 to overlay and repair streets, and have Clif present a priority list and
recommendations to the Streets Committee. Voice vote, motion carried.
Alderman Sarff updated the committee in regards to sewer problems experienced by two
home owners on East Spruce Street. They had called out plumbers on several occasions.
The city jetted the sewer and found no problems yet their sewers continued to back up.
The sewer was televised and revealed a drop in it. The City changed taps to correct the
problem. The homeowners have a total of $895.00 in bills to plumbers that they do not
feel they should be responsible for. Motion by Alderman Sarff, seconded by Alderman
Meade to pay the vendors for the sewer work they did for these two home owners. Voice
vote, motion carried.
At the request of the committee, Clif O'Brien presented two quotes on repairs to the fire
department side of the roof at the David W. O'Brien Public Safety Building. Recently the
police side had been repaired by Kroehling Roofing. A quote from Mathis Construction
was for $7,325 proposing a different type of repair than had been done on the other side
of the roof. A quote from Kroehling Roofing was for $7,450 to be done in the same
manner as the other side of the roof. Alderman 5arff stated he would prefer going with a
contractor who has already done satisfactory repairs on the roof since the difference is
only $125. Motion by Alderman Molleck, seconded by Alderman Nidiffer to award the
job to Kroehling Roofing. Voice vote, motion carried by a 3 to 1 vote.
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Chief Elam requested permission to submit an application to attend the Midwest Law
Enforcement Executive Development Seminar sponsored by the FBI, to be held August
10-15, 1997, in Lisle, Illinois. Each application must have a $750 registration fee
included. If the Chief is not selected to attend, this fee will be returned. Motion by
Alderman Meade, seconded by Alderman Nidiffer to approve this request. Voice vote,
motion carried.
A request was received from Gary Orwig for repairs to the East Side plant in the amount
of $1600 to Springfield Electric. This amount to come from the depreciation account.
Motion by Alderman Meade, seconded by Alderman Molleck to approve this expense.
Voice vote, motion carried.
Chief Jackson requested $1650 for transmission repairs to the #422 engine. Motion by
Alderman Molleck, seconded by Alderman Nidiffer to approve this expense. Voice vote,
motion carried.
Clif O'Brien informed the committee that the recycling drop off was going extremely well.
When the drop off center opened he borrowed a dumpster from the Camp Ground and
now needs to return it and purchase a new dumpster in its place. The cost of $490 will
come out of TIF funds. This is informational, no action required by committee as this
amount is authorized by a purchase order.
Clif O'Brien informed committee that he had to rent a power key from Springfield for
work on the 16 inch steel water main last week. The power key 1 is used to turn the valve
on the 16 inch main. He requested authorization to purchase this power key in the amount
of $6,000 to come out of the capital account. Motion by Alderman Molleck, seconded by
Alderman Meade to authorize this purchase.
At this time the department heads distributed their 1997-1998 budgets to be reviewed by
all committee members prior to next Tuesday's council meeting.
Mayor Edwards asked for an all council committee meeting to be held next Tuesday, April
15, 1997, after council adjournment. This will be an executive session committee meeting
for the purpose of discussing personnel with the department heads.
As an informational item, Mayor Edwards has received a request from a gentleman
looking for a location to have pony rides for kids. He asked committee members to notify
Linda Caudle if they have any suggestions.
Mayor Edwards also stated that Linda Caudle had a person interested in submitting a
proposal to acquire land with TIF funds. He also commented that we need to do
something with the roof on the comfort station. No action required at this time.
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Alderman Sarff asked if there would be Gabby Days this year. A motion was made by
Alderman Meade, seconded by Alderman Nidiffer to hold Gabby Days the weekend
following the Chamber's city wide garage sale. Voice vote, motion carried.
Chief Elam asked for an auction of the bicycles they have in storage. The fire department
has a fire truck and a safe and Gary Orwig has a Dodge Diplomat that could go in the
auction. It was suggested that items be donated to the fireworks committee for a fund
raising auction. James Elson was asked to check to see if this would be legal.
Harlan Banister and the committee discussed purchase order logs. It was decided that the
aldermen would not require copies of the logs each month.
No further business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
Alderman Meade asked to place an executive session at the end of the agenda for the
purpose of discussing personnel.
No further business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Linda Caudle addressed a request from Clif Sagaser to purchase lot #21 in the Industrial
Park to be used for storage of construction equipment. She stated that this is the largest
single lot remaining in the Industrial Park and that Mayor Edwards has been talking with
an Industry that may be interested in purchasing the lot and bringing in full time,
permanent jobs to the Industrial Park. She cautioned the committee that lots should not
be used far storage and that this request should be denied because it is not the best use of
the land. She also noted that the four jobs Mr. Sagaser said he would create would not
actually be permanent jobs, but seasonal, and they would not be on that lot. According to
the agreement to purchase a lot, the buyer must agree that part of the mutual
consideration supporting the agreement is the buyer's agreement to create existing jobs in
the Enterprise Industrial District or buyer's agreement to create new jobs in the Enterprise
Industrial District. She also stated that the city needs to become more aggressive in
having owners clean up their properties in the Industrial Park if we are going to attract
new industry in that area. Mayor Edwards added that Jackson's lots and Wheeler's Lots
need to be cleaned and fenced. Alderman Sarff stated that we need to police it (Industrial
Park) and keep it presentable as well as enforce our zoning ordinances. Motion by
Alderman Sarff, seconded by Alderman Meade to deny a request from. Cliff Sagaser to
purchase Lot #21 in the Industrial Park as it is not the best use of the property. Voice
vote, motion carried.
No further business was discussed and the committee adjourned.
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Legal & Ordinance Committee
David Nidiffer. Chairman
Alderman Nidiffer discussed a letter received by the city from the Environmental
Protection Agency. The city has 45 days to respond as to its plans. This letter is the
result of an inspection done at the Water plant. These recommendations will be handled
by the staff: This was an informational item only. A copy of the letter was distributed to
committee members.
Chief Elam informed the committee that the alley on the West Side of the Square running
from Elm to Chestnut is now posted one way. He also stated that the public safety
committee will be brining a list of properties to committee for condemnation proceedings.
Motion by Alderman Molleck, seconded by Alderman Sarff to go into executive session
for the purpose of discussing personnel. Roll call vote as follows: Ayes: Aldermen May,
Shores, Meade, Nidiffer, Phillips, Sarff, Hartford, Molleck. Nays: none. Motion carried.
The committee reconvened in open session at 8:15 p.m. No further business was
discussed and the committee adjourned.
Recorded by Linda Caudle
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