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HomeMy WebLinkAbout01-14-1997 Clerical Clerical Committee City Council Chambers January 14, 1997 6:30 p.m. Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade Others Present: Mayor Edwards, Jo Anne Shores, Jim May, Jim Hartford, Jim Elson, Steve White, Clif O'Brien, Gary Orwig, Chief Elam, Chief Jackson, Harlan Banister, Bob Anderson, Linda Caudle, John Froehling, Marnie Eichstaedt. Finance Committee Larry Sarjf, Chairman Bills were discussed. Alderman Sarff asked that the CIPS bill be added at the Council meeting if it arrives in time. Motion by Alderman Molleck, second by Alderman Nidiffer to send bills to council for approval. Voice vote, motion carried. Bob Anderson, city engineer and his colleagues explained Mauer/McGillem's proposal for engineering services for the Kilroy Lift Station. Steve Arahood said that they have provided a more detailed scope of work for the preliminary study. Phase I includes alternative solutions to the problems and a cost estimate. At the end of Phase I, 75% of the engineering is done to develop the final plan and bid specs. Phase III is the bidding process and Phase IV is the construction. The estimate Mr. Anderson gave at this time was from $350,000 to $500,000. The engineering fees would amount to 11 % of the total project. Harlan Banister, financial advisor, stated that the city does not have funds in this year's budget to obligate to Phase I. Mayor Edwards stated that Crawford, Murphy & Tilly Engineers have asked to give a presentation at the next Mechanical meeting. Mayor Edwards stated that he has the documents from Mauer/McGillem and will not share those with any competitor. No action is required at this time by committee. Jim Davis of Mauer/McGillem discussed the FAU Road Project. IDOT funds are available for fiscal year 1999 as well as fiscal year 2000. Federal funds can be used for 80% of a road project with the city's 20% match coming from its Motor Fuel Tax. Two locations have been considered: A) 4th Avenue from Birch North and across Alder to Main, and B) Ash from 15th to 20th and down 20th to Chestnut Street. The approximate amount of federal funds available is $600,000. The application deadline for the FAU Program is February 3, 1997. Mr. Davis stated that he can complete the application and send it in. There were concerns doing 4th Avenue as funds would not allow as much of the length done as desired, a gap in the continuous road, and there is concern about the base on Ash Street. All of these items will need to be considered. Mayor Edwards asked Mr. Davis to check to see if the city would need to acquire the "gap" in the area to make the road contiguous. Mr. Davis will look into this and get back with Mayor Edwards. No action required at this time. 1 `err' ~ The Canton Chamber of Commerce has selected Village Profile, an Illinois firm, to create a professional, full color map which will be totally supported by local advertising. The city has been contacted by the firm to place an advertisement on the map. The lowest price would be a black and white ad on the editorial side (3 1/4" x 2") for $345. Chamber members receive a $100 reduction. Cost of the ad is $245. This would include 10 free maps for the city. Motion by Alderman Meade, second by Alderman Molleck to approve the expense. Voice vote, motion carried. Clif O'Brien requested approval to purchase two 3 yard dumpsters for tin and aluminum and two 8 yard dumpsters for plastic for use at the recycling drop off center. Currently the city rents the dumpsters from Pekin Recycling. Owning the dumpsters and doing the trucking would save the city money. Motion by Alderman Meade, second by Alderman Nidiffer to purchase four dumpsters at a cost of $2,650. Voice vote, motion carried. Chief Michael Elam informed committee that 1/3 of the state license fees for charitable games is returned to local government for law enforcement purposes, (Public Act 85- 1012). In September 1996, $4,219.72 was returned to the city treasurer. Chief Elam requested that this money be placed into a separate account designated for law enforcement purchases only. Motion by Alderman Meade, second by Alderman Nidiffer to approve this request. Voice vote, motion carried. Steve White asked approval to send the two full time water department employees, Mary Riegal and Connie Glad, to a one day training seminar in Peoria on February 26, 1997 at a cost of $79.00 per person. Motion by Alderman Molleck, second by alderman Meade to approve request. Voice vote, motion carried. In regards to financing for the new fire truck, Larry Sarff asked Linda Caudle to read a letter from Michael Sheets, executive vice president of the National Bank of Canton. The letter stated that a loan has been approved in the amount of $450,000 to the City for financing a 1997 firetruck from Pierce Manufacturing Company. The loan has a fixed interest rate of 5.5% per annum for 5 years with 60, fully amortized payments of approximately $8,615 per month including principal and interest. Monthly loan payments will begin one month after the advance of the loan. This loan will be in cooperation with other local financial institutions with the National Bank as the lead bank. Motion by Alderman Sarff, second by Alderman Mollect to accept the loan offer for the 1997 firetruck from the National Bank of Canton. Voice vote, motion carried. Mayor Edwards read a letter from Robert Van Pelt, President of the Fulton County Emergency Medical Association, Inc. thanking the city for dispatching assistance and notifying the City that January 13, 1997 they entered into an agreement with the Fulton County Sheriffs Office and will no longer be needing the assistance of the Canton Police Department in answering their calls. Police Chief Elam also received a similar letter. Chief Elam and Chief Jackson both expressed their serious concerns for the safety of the citizens with this new dispatching system which results in an increase in response time for 2 the rescue squad. Chief Elam stated that his dispatchers have been providing this service free of charge. Since the Fulton County Emergency Medical Association has entered into an agreement with the Sheriffs Department, Canton dispatchers are still receiving emergency calls for the ambulance and they must relay these calls. Chief Elam feels that the Sheriffs Department should pay Canton for dispatching these calls. He also stated that his department will not put the citizen's safety at risk and will continue to do this. Chief Jackson has been in contact with the Sheriffs Department to see what their PSAP could do to help correct the problem of response time delays for the rescue squad. They are not capable at this time of providing the same dispatch time as Canton provided. It was also noted by Chief Elam that they are being paid approximately $25,000 to provide a service which they can't perform as efficiently as Canton. A letter has been drafted to Bill Danner, Chairman of the Fulton County ETSB addressing 32 points of concern about emergency response and 9-1-1 to be answered by them. These are serious problems that need attention in order to provide Canton citizens with efficient and effective public safety. Mayor Edwards added that the safety of our citizens has to be our #1 concern. Motion by Alderman Meade, second by Alderman Molleck to authorize Mayor Edwards, Chief Elam and Chief Jackson to sign this letter and send it to Mr. Danner and a copy to the Chairman of the Fulton County Board. Voice vote, motion carried. No further business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman There was no business to discuss under the Negotiations, Grievance and Personnel Committee and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman Alderman Molleck informed the committee that Ray Jackson had presented proof of two permanent jobs created at his business on Lot #10 in the Industrial Park. As per their lot purchase agreement, at the end of 12 months the purchaser is entitled to a $100 per acre/per permanent job rebate from the city. Mr. Jackson supplied a letter certifying that he has added at least two full time employees to work on lot 10 along with employee records. The total rebate amount is $434.80. Motion by Alderman Molleck, second by Alderman Sarff to approve this rebate to Ray Jackson in regards to Lot #10 in the Industrial Park. Voice vote, motion carried. Alderman Molleck invited all alderman to attend The Fulton County Geographic Information System (GIS) Informational Meeting this Friday, January 17th from 12:30 to 4:00 p.m. at the Fulton County Farm Bureau in Lewistown. This meeting is sponsored by Prairie Hills Resource Conservation and Development and the Fulton County Task Force ~" ~ which includes Canton members: Clark Wilson, Bob Anderson and Linda Caudle. The purpose is to develop a GIS that potential users in Fulton County could jointly develop and share resources. No committee action was required. No further business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman The Resolution for Professional Services by Mauer/McGillem for Pumping Station Engineering was held over to next meeting. Steve White presented a letter of a policy change for the water department which states, "If a landlord requests we not make payment arrangements on his/her property(s), and the renter asks for arrangements, we now tell the renter to contact the landlord and get his permission to make arrangements. Then, the landlord is to contact the water department and let us know if it is okay. Without this verification from the landlord, we will not make arrangements." Motion by Alderman Sarff, second by Alderman Molleck to adopt the letter of policy change. Voice vote, motion carried. The Resolution approving apre-annexation agreement between the City of Canton and Danny R. Harshbarger and Kathleen L. Harshbarger was sent to council for action. An Ordinance regulating encroachment on public right-of--way in the City of Canton, Fulton County, Illinois was referred to Council. This ordinance involves a right of way for the construction of a bridge on Route 9. As an informational item Mayor Edwards stated that an Ordinance on Nudity and non alcoholic establishments has been drafted by city attorney and has been in committee. That ordinance will be coming before the council. No further business was discussed and the committee adjourned. Recorded by Linda Caudle 4