Loading...
HomeMy WebLinkAbout11-10-1998 Clerical CLERICAL COMMITTEE David W. O'Brien Public Safety Building November 10, 1998 6:30 p.m Members Present: Larry Sarff, Dave Nidiffer, Kevin Meade, Bob Molleck. Others Present: Mayor Edwazds, Jim Elson, Jim May, Chet Phillips, Jim Hartford, Clif OBrien, Steve White, Chief Elam, Linda Caudle, George Spahn, Jim Snider, Clark Wilson, John Froehling, Chris Clayton, Pat Wright Finance Committee Larry Sarff, Chairman Due to a power outage at the City Building the Committee Meeting was moved to the David W. OBrien Public Safety Building. Bills were discussed. Motion by Alderman Mollick, second by Alderman Nidiffer to send the bills to council for action. Voice vote, motion carried. Clark Wilson informed the committee that Wells Subdivision is moving forward with the curb to 4th Avenue. Motion by Alderman Sarff, Second by Alderman Nidiffer to remove this item from the agenda. Voice vote, motion carried. Motion by Alderman Nidiffer, second by Alderman Molleck to approve repairs to the check valve at the wastewater treatment plant in the amount of $4960 with funds to come from the depreciation account. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Nidiffer to allow the purchase of a gas compressor for the anaerobic digester at the Wastewater plant, at a cost of $9647 from US Filter Envirex, with funds to come from the depreciation account. Voice vote, motion carried. Motion by Alderman Meade, second by Alderman Nidiffer to approve a pay request from Leander Land Company for the depot project in the amount of $31,476.35. Voice vote, motion carried. Motion by Alderman Nidiffer, second by Alderman Molleck to approve the final pay request on contract #1 for the lake repairs to Laverdier Construction in the amount of $4,696.16. (retainer amount). Voice vote, motion carried. City Treasurer Pat Wright presented her written recommendation to the committee on the proposed tax levy ordinance. The total property taxes to be levied for 1998 aze $1,092,246. This represents a 3% decrease over the previous yeaz. It appeazs the city would not have to have a Truth in Taxation Public Hearing and notice published unless additional changes are made. Discussion was made on changes on the cemetery tax. First reading for the ordinance must be no later than December 17, 1998. Motion by Alderman Nidiffer, second by Alderman Meade to send the proposed tax levy ordinance to the next council meeting. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Meade to approve the purchase of three EMS jackets from Banner Fire Equipment for the fire department for a total cost of $827. Voice vote, motion carried. Jim Snider provided the committee with a written semi annual budget report which was self-explanatory. The city has realized 52% of the budget at the 6 month mark. Motion by Alderman Meade, second by Alderman Nidiffer to approve the purchase of 14 upgrading systems for the city's computers from Unicore Software at a total cost of $839.30. Under discussion, Jim Snider stated that this is part of upgrading the computers to prepare for the year 2000. He also informed the committee that the city will need to budget next year to allow all of the city's computer systems checked for Y2K. Voice vote, motion carved. No other business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman Chairman Meade requested an executive session at the end of the meeting for the purpose of personnel and possible litigation. No further business was discussed and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman Alderman Molleck asked the committee if they had any comments on the Mapping Your Community update given at the last meeting by Dr. Keith Miller, President of Spoon River College. The committee requested that they be further informed of the proposed entrance signs and was in support of the concept of the new signs. The committee would also like to be kept informed of the Mapping progress. Linda Caudle serves on the steering committee and also attends the four task force meetings, Business Development, Transportation, Leadership Development, Community Image. She also stated that the Mapping Program has been very beneficial to the community, especially the transportation group. She was asked to draft a letter to Dr. Miller from the committee. No further business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman Representatives from the City Realtors met with the committee to discuss their concern with the sign ordinance. Clark Wilson and Jim Elson have discussed the proposed change that the Realtors are requesting and have no problems with it. Realtor, Rick Lillie stated 2 that it is critical for the Realtors to use directional signs as they are vital to the realty business, especially during open houses. Motion by Alderman Sarff, second by Alderman Molleck to have Clark Wilson work with attorney Jim Elson and bring back a proposed amendment to the sign ordinance to the next legal and ordinance committee meeting. Voice vote, motion carried. Alderman Nidiffer stated that he had some reserves about making an exception for one group as it destroys the integrity of the ordinance. Alderman Molleck stated that he felt it was more of a fine tuning of the present ordinance that the committee had work on for several months. No other business was discussed and committee adjourned. Beverly Wilcoxen of 1126 South 5th Avenue addressed the committee requesting permission to have an off premise sign at 1126 South 5th for directions to her business at 702 South 5th. According to the ordinance, council can make a decision on an individual basis. This sign will be temporary. Motion by Alderman Meade, second by Alderman Sarffto approve Mrs. Wilcoxen's request. Voice vote, motion carried. Mayor Edwards introduce Bud Hughes, volunteer for the Salvation Army. He asked the council members if they would assist in ringing the bells for the Christmas Kettle in 2 hour shifts. The kickoffwill be Friday at noon at Hy Vee. Many agreed to participate, and may call Mr. Hughes for a time at 647-0732. Mayor Edwards presented a memo to the committee, asking them to consider rescinding the loitering ordinance and recommending that they consider an ordinance to ban the use of tobacco by minors. The cost of enforcing this ordinance and fighting it in the courts is costing the city a great deal. Mayor Edwards also recommended that if problems continue, the city will ask the school board and administration to take appropriate steps to correct it. A tobacco ordinance would be much easier to support in the courts according to attorney Jim Elson. Discussion followed. Motion by Alderman Meade, second by Alderman Molleck to rescind the loitering ordinance and direct the city attorney to begin drafting a new ordinance. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Nidiffer to tale the License fees ordinance. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Nidiffer to hold over the volunteer handicap parking enforcement. Voice vote, motion carried. Motion by Alderman Nidiffer, second by Alderman Sarff to hold over the ordinance on telecommunications infrastructure maintenance fees. Voice vote, motion carried. Motion by Alderman Meade, second by Alderman Sarff to go into Executive Session for the purpose of personnel and possible litigation. Roll Call Vote as follows: Ayes - Aldermen Molleck, Sarff, Phillips, Hartford, May, Nidiffer, Meade. Nays -none. Motion carried. The committee reconvened for the purpose of adjournment. No further business was discussed and the committee adjourned. Recorded by Linda Caudle 4