HomeMy WebLinkAbout10-13-1998 Clerical
CLERICAL COMMITTEE
City Council Chambers
October 13, 1998
6:30 p.m.
Members Present: Larry Sarff, Dave Nidiffer, Kevin Meade Others Present: Mayor
Edwards, Jim Elson, Jim May, Jo Ann Shores, Chet Phillips, Jim Hartford, Clif O'Brien,
Steve White, Chief Elam, Linda Caudle, George Spahn, Jim Snider, Clark Wilson, John
Froehling, Chris Clayton
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Motion by Alderman Meade, second by Alderman Nidiffer to send
the bills to council for action. Voice vote, motion carried.
Motion by Alderman Sarff, second by Alderman Nidiffer to allow Harlan Banister to
direct the architect to do the floor of the ticket room at the depot according to
specifications in order to keep the original look. Voice vote, motion carried.
Motion by Alderman Sarff, second by Alderman Nidiffer to hold item #2 over until the
next meeting. Voice vote, motion carried.
Motion by Alderman Meade, second by Alderman Nidiffer to allow Steve White to
purchase 100,000 billing forms for the water department from Crawford's Printing in
Canton at a price of $986.00. Voice vote, motion carried.
Mayor Edwards told committee that Jerry Churchill is interested in selling two burial
crypts in the mausoleum for $3,000. Motion by Alderman Sarff, second by Alderman
Nidiffer to allow Mr. Churchill to sell these crypts. Voice vote, motion carried.
Motion by Alderman Meade, second by Alderman Nidiffer to approve a request from
Chief Elam to purchase six portable radios with money from the gaming fund. Voice vote,
motion carried.
Motion by Alderman Meade, second by Alderman Nidiffer to approve a pay request m
accordance with the terms of the city's contract with Leander Land Company for general
contract work at the Depot in the amount of $77,483.65. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Meade to approve $2,500 to allow
Jim Snider and Clark Wilson to attend a Brownfield Conference in Los Angeles, with the
money to be reimbursed to the city through the Brownfield Grant. Voice vote, motion
carried.
Motion by Alderman Meade, second by Alderman Nidiffer to adopt a new water
department billing policy which allows the billing supervisor to have the jurisdiction to
adjust water and sewer bills as follows: "late fees and shut-off penalties; adjust sewer
charges due to water leak up to $250 per adjustment; and adjust water and sewer charges
for in/out differences, after a meter change". Voice vote, motion carried.
Motion by Alderman Sarff, second by Alderman Nidiffer to approve the expenditure for
one filter media removal at a cost of $2,573.93 from All Service Contracting Corporation.
Voice vote, motion carried. (This was approved at the previous committee meeting, but
was not included in the minutes and was not acted on at council.)
Motion by Alderman Sarff, second by Alderman Nidiffer to accept a proposal from
Altorfer, Inc., presented by Clif O'Brien, for one new Caterpillar 938G with all standard
equipment plus selected options at a trade difference of $9.975. Voice vote, motion
carried.
Jim Hocker addressed the committee regarding the annual audit stating that the general
fund looks good. He met with Pat Wright, Jim Snider and Harlan Banister to discuss the
audit. A written management letter was also provided to the city by the acccounting firm.
The major material weakness is internal control in the water and sewer fund. Everything
is fine in the audit and he does not suspect any problems. Mr. Hocker suggested that the
city provide a long range budget plan to re-pay the Enterprise Zone Federal Loan, and
develop a central purchasing program in order to benefit from bulk purchases. Alderman
Sarff stated that he would like to begin looking at each of these items at committee.
Tim Sumner, representative from Crawford, Murphy & Tilly, proposed that spillway
repairs be done by Contractor #2 - J.F. Brennen, who is currently on site. They are
qualified to do the work. The cost will not exceed $8,820. Motion by Alderman Sarff,
second by Alderman Meade to accept CMT's proposal on spillway repairs with J.F.
Brennen at a cost not to exceed $8,820. Voice vote, motion carried.
No other business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
No business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Dr. Keith Miller, President of Spoon River College and chairman. of the "Mapping Your
Community Steering Committee, presented an update on the progress of this grass roots
approach to plan the future of the community. Dr. Miller provided a written report of
activities and goals of the four task forces: Transportation, Leadership Development,
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Business Development and Community Image. He encouraged the council members to
be involved and shaze their ideas with the mapping steering committee. The steering
committee would like the council's input on recommendations for the four main priorities.
Are there additional priorities that should receive attention? What specific advice would
council give to each task force`? What is the council's thoughts on new signs for the city
entrances? How can the steering committee strengthen its relationship with the council?
Mayor Edwards thanked Dr. Miller and said that these items will be discussed at the next
committee meeting and a written response will be forthcoming.
Motion by Alderman Sarff, second by Alderman Nidiffer to approve a subordination
agreement with Betty J. Hammond in regazds to property at 625 South 2nd Avenue, on a
deferred payment loan from the City in the amount of $7,867.22. Voice vote, motion
carried.
Linda Caudle has a developer interested in city owned property which was acquired from
CIC. The property is Lot #10 in Barnes & Jones Addition on East Elm Street, next to
Videos Unlimited. The lot is 57.75 feet wide and 210 feet long and is zoned B-2. The
developer is interested in constructing a 30' x 50' metal building for retail. Motion by
Alderman Nidiffer, second by Alderman Sazff to advertise for proposals for said property.
Voice vote, motion carried.
Linda Caudle reported that five TIF Rehabilitation loans in the downtown TIF District
were paid in full this past month. There aze 4 active rehab loans and all aze current. She
presented a request from Vickey McCloskey Puleo fora $2500 TIF Rehabilitation Loan
for Geppetto's Restaurant at 47 South Main. The work includes awning, lights, painting,
and new window for the front of the building. Everything is in accordance with the loan
requirements. Motion by Alderman Sazff, second by Alderman Nidiffer to approve the
loan request. Voice vote, motion carried.
Legal & Ordinance Committee
David Nidiffer, Chairman
Lee Williamson, parent of a high school student, asked to be placed on the agenda to
discuss the city's loitering ordinance. In her comments she said that there is nothing for
students to do in Canton and they need a place to gather off of the school property so that
they can smoke. Mayor Edwazds stated that the property surrounding the school is
privately owned. City Attorney, Jim Elson stated that there is not a legal problem or a
problem of the way the ordinance is written. The problem is a geographical one. Chief
Elam stated that this is a public safety ordinance and that safety is the main idea behind the
ordinance. Mark Pirtle, manager of Hy-Vee stated that he supports the ordinance and the
work that the police department has done. People gathering behind the store did not
allow for delivery trucks to make their deliveries. The problem is a main safety concern.
Many customers have complained of verbal abuse from people standing outside of the
store and that they were intimidated to shop there. Mr. Pirtle does not feel he should
provide an outdoor area for students to smoke. Gary Baker, director of the Canton Park
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District also commented that he has met on several occasions to discuss this problem. He
feels that the number one problem is that students can not smoke on the school property
and they want a place to stand and smoke. The Park District feels that smoking is against
what they believe in, as the park represents health and fitness. Others from the audience
were given an opportunity to address the committee. Rob Wilson stated that he would
like to put together a Christian Youth Center but a oe td and tudent that they hould
Edwards informed the group of concerned citizens, p
make arrangements to discuss this item with the Canton School Board at their next
meeting. No action was required by the council.
Motion by Alderman Nidiffer, second by Alderman Sarff to hold over items #2, #3, and
#4 pending further information. Voice vote, motion carried.
Motion by Alderman Meade, second by a d fo~ e ~ t at public auctd on c city owned
authorizing, directing and setting the d
property. Under discussion, it was stated that the auction will be Saturday, November
21st at 9:30 a.m. at 520 West Locust Street. Mayor Edwards informed the committee
that the file cabinets were removed from the original list as they are going to be used at
city hall. Voice vote, motion carried.
Recorded by Linda Caudle
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