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Home My WebLink About08-11-1998 Clerical CLERICAL COMMITTEE City Council Chambers August 11, 1998 6:30 p.m embers Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade Others Present: Mayor Edwards, Jim Elson, Jim May, JoAnn Shores, Clif OBrien, Steve White, Chief Elam, Chief Jackson, Linda Caudle, George Spahn, Jim Snider, Clark Wilson, John Froehling, Chris Clayton Finance Committee Larry Sarff, Chairman Bills were discussed. Motion by Alderman Meade, second by Alderman Molleck to send the bills to council for action. Voice vote, motion carried. Motion by Alderman Nidiffer, second by Alderman Molleck to purchase 6,000 2-sided time cards for $235.00 from Crawford Printing in Canton. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Nidiffer to purchase 250 printed, business recruitment folders at a cost of $395.00 from Crawford Printing. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Meade to allow Clif OBrien to go out for bids for a one ton pickup truck to replace the1990 GMC Truck. Under discussion, Jim Snider suggested moving the 1990 GMC truck to the fire department and trade in the fire department 1988 Dodge car on Clifs new truck. Voice vote, motion carried. Motion by Alderman Meade, second by Alderman Nidiffer to allow Clif O'Brien to put in an aqua tap at Elm Street going into the old International Harvester Plant in order to correct a present water leak, at a cost not to exceed $2700. Voice vote, motion carried. Clif O'Brien suggested a city wide leaf pickup program for this Fall using a pull behind vac and three container boxes for the trucks. This is basically a clean operating system that will pick up leaves brought to the curb and will then mulch the leaves. Motion by Alderman Meade, second by Alderman Molleck to allow Clif OBrien to go out for bids for the required equipment for a leaf program Voice vote, motion carried. Motion by Alderman Meade, second by Alderman Molleck to allow Steve White to purchase 40 - mode125, meters; 6, 3/4 inch meters; and 3, 1 inch meters for the water department at a total cost of $6,988, and to allow Jim Snider to place future meter orders at his discretion. Voice vote, motion carried. Motion by Alderman Nidiffer, second by Alderman Molleck to approve the 1st payment request from Leander Land Company, contractor for the depot rehabilitation project, in the amount of $11,504.50. Voice vote, motion carried. Motion by Alderman Meade, second by Alderman Molleck to approve the sale of the two old fire trucks in storage, along with the bell, to Slick DeRenzy at a total price of $2,350. Voice vote, motion carried. Tim Sumner of Crawford Murphy and Tilly updated the committee on contract #1 for the spillway repairs. As of this date, two small patches have been repaired and they are in the process of repairing a large patch. He explained that further repairs will take place and the additional work should not exceed the original bid price. In discussing the bids for contract #2, Mr. Sumner felt that the apparent low bidder, Hillyer at $24,775, could not be awarded the contract because the proper references were not provided. The bid specs stated that the bidder must demonstrate 15 years of pressure grouting experience. The second low bidder, J.F. Brennen Company met all of the bid specs and experience required for the project. Their bid was $29,500 and CMT would recommend awarding the contract to J.F. Brennen Co. Attorney Jim Elson voiced his concerns of CMT not providing the insurance obligation to back up their recommendation of going with the second lowest bid. Tim Sumner will call Hillyer and get back with the city attorney this week. Motion by Alderman Sarff, second by Alderman Meade to direct CMT to retain J.F. Brennen, but to allow council to make the final decision after Jim Elson checks into this further. Voice vote, motion carried. Mayor Edwards received a letter from the Canton Post Office asking the city to consider participating in the cost of replacing the cracked sidewalk in front of their building. Downtown TIF funds have been committed for this year on the sale of Fulton Square. Motion by Alderman Meade, second by Alderman Nidiffer to send a written reply to the post office, requesting a cost estimate of the sidewalk replacement and to also notify them that it could not be done until next year. Under discussion it was noted that in 1990 or 1991 the city started to replace this sidewalk as part of the downtown sidewalk project and was halted by the post master. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Meade to allow Fire Chief Jackson to spend up to $700 for a representative from the fire department to attend the fire fighter memorial in Maryland. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Molleck to approve a bill from Mauer Stutz, Inc. for professional engineering services for proposed water system study in the amount of$1627.50. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Nidifl'er to approve Police Chief Elam's request to send two supervisors to the HTE training conference in Rolling Meadows, Illinois for a total cost of $1190. Under discussion Chief Elam noted that HTE is the 2 software provider for the 9-1-1 and records management system Voice vote, motion carried. No other business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman No business was discussed and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman No business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman Joe Geier had asked to addressed the committee but was unable to attend. Mayor Edwazds received a fax from Mr. Geier addressing his concerns of the street signs that aze missing throughout the city, which makes it difficult to find street locations. Mayor Edwards stated that if anyone has a street sign in their possession to please drop it off at the city building. Clif O'Brien will start working on replacing these signs as soon as possible. Aldermen knowing of missing street signs in their wazds were asked to notify Clif: Alderman Nidiffer asked the aldermen to review the suggested license fees provided by Chief Elam and discuss these fees and others at the next Clerical Committee Meeting. Items 3 and 4 on the agenda were held over to be discussed at next month's committee meeting. Alderman Phillips had asked to put on the agenda, a teenage smoking ordinance for discussion. Mayor Edwazds stated that Illinois law prohibits the sale of tobacco to minors but does not provide a law against it's possession by minors. Many communities aze passing their own ordinances prohibiting the possession of tobacco by minors. Alderman Sarff had many reservations when this was discussed eazlier but now feels we should take another look at it because of the problems with teens smoking and gathering across the highway from the high school. Alderman Nidiffer has problems with the enforcement of such an ordinance. Alderman Molleck stated that he is against this type of ordinance because of lack of man power for enforcement and also feels it's the pazent's responsibility, and until there is a lot more information available he is against it. Chief Elam also stated it would be very difficult to enforce, especially now with 2 men short in the department. Chief Elam is concerned with the safety of the students walking across the highway. He feels that restricted lunch hours would help this problem Alderman Nidiffer also felt that the answer would be to have a closed campus at the high school. Motion by Alderman 3 Sarff, second by Alderman Meade to hold this item over for discussion at the next Clerical Committee Meeting. Voice vote, motion carried. Chief Elam and Attorney Jim Elson brought before the committee an ordinance regulating taxicabs and taxi operators which was adapted from the Galesburg ordinance. Chief Elam recommends a fee of $25.00 for 3 years be inserted. Motion by Alderman Molleck, second by Alderman Meade to send this ordinance to council. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Sarff to go into executive session for the purpose of pending litigation, land acquisition and personnel. Roll call vote: Ayes; Aldermen May, Nidiffer, Sarff, Molleck, Meade, Shores. Motion unanimous. Committees reconvened in open session at 9:10 p.m for adjournment. Recorded by Linda Caudle 4