HomeMy WebLinkAbout07-14-1998 Clerical
CLERICAL COMMITTEE
City Council Chambers
July 14, 1998
6:30 p.m.
embers Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade Others
Present: Mayor Edwards, Jim Elson, Jim Hartford, Jim May, JoAnn Shores, Clif
O'Brien, Steve White, Gary Orwig, Chief Elam, Chief Jackson, Linda Caudle, George
Snahn, Jim Snider, John Froehling, Charlie Wright
Finance Committee
Larry Sarff, Chairman
Bills were discussed and added to the Fire Department's expenses was a bill for $250.00
for training for Dan Oaks. Motion by Alderman Molleck, second by Alderman Nidiffer to
send the bills to council for action. Voice vote, motion carried.
Clif O'Brien recommended to committee that the city use the services of Peoria Landfill
rather than Enviro Landfill because of the shorter distance of 28 miles verses 41 miles.
Motion by Alderman Meade, second by Alderman Molleck to accept this
recommendation. Voice vote, motion carried.
Motion by Alderman Meade, second by Alderman Molleck to include the resurfacing of
Liberty Place, up to Monical's Pizza, in the state project with the city's portion of payment
to be between $1,000 and $2,000. Voice vote, motion carried.
For information only, Jim Snider reported that the apparent low bidder on Contract #2 for
spillway repairs is Hillyer at $24,775. Crawford Murphy & Tilly is reviewing the bid and
will make a recommendation.
Gary Orwig requested permission to repair the motor blower for the lime auger at a cost
of $938.40 from McMaster. Motion by Alderman Meade, second by Alderman Nidiffer
to approve this expenditure. Voice vote, motion carried.
Motion by Alderman Molleck, second by Alderman Nidiffer to open Bids for pistols,
ammunition and leather. Voice vote, motion carried. Bids were opened and read aloud as
follows: ail Hebard no ' le -total for ammo and guns $16,372.80, total for holsters
$1,570.00; R~~O'Herron, Danville -total for guns and ammo $19,446.78, total for
holsters $4,593.75; Talls Inc , L.exn on KY -total for holsters $2,205.49; Dave Promen
- total for guns and ammo $19,859.36, total for holsters $2,190.96; Vic's ns_ Flsberrv
M_Q -total for guns and ammo $18,485.00, total for holsters $2,250.00; Shore Talleries,
i.incolnwood -total for guns $594.00 each, total for ammo $155.95 per 1,000, total for
holsters $66.90 each, total for pouches $22.50 each. Motion by Alderman Meade,
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second by Alderman Molleck to refer the bids to staff' for a recommendation. Voice vote,
motion carried.
Chief Elam requested permission to go out for quotes for two marked squad cars in
accordance with his original fleet plan. Motion by Alderman Molleck, second by
Alderman Nidiffer to approve Chief Elam's request. Voice vote, motion carried.
Chief Elam reported that the contract negotiations with Supreme Radio reduced the city's
costs from $620 per quarter to $342 per quarter. The City is also purchasing labor 5
hours in advance at a rate of $38 per hour rather than the standard $78 per hour.
Chief Jackson requested approval of the purchase of 3 sets of turn outs, six radios and a
flow test kit for an approximate cost of $9500 with the funds coming from the $10,000
state grant awarded to the fire department for the purchase of equipment. Motion by
Alderman Meade, second by Alderman Nidiffer to allow the purchase of these items,
subject to receiving the grant funds. Voice vote, motion carried.
Steve White requested approval for additional services rendered on the installation of the
new parts on the flow meters at the water plant in the amount of $1,083.66. Motion by
Alderman Nidiffer, second by Alderman Meade to allow this expense. Voice vote, motion
carried. Steve added that the damage to the flow meters was caused by the storm and that
Pat Wright has submitted the bills to the Insurance Company.
Steve White asked for approval of the bills for the lake road improvements which include
Pschirrer Asphalt Company for $18,068.00 and a bill from the same for $891.33 for the
upper portion of the new boat dock ramp. The total of the lake road repairs is still under
the $25,000 which council approved. Motion by Alderman Molleck, second by Alderman
Meade to approve these bills for payment. Voice vote, motion carried.
Motion by Alderman Meade, second by Alderman Molleck to approve the engineering
agreement with Crawford, Murphy and Tilly for the rehabilitation of the filters at the water
plant at a cost of $28,000. Voice vote, motion carried. No further business was discussed
and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
The ESDA item on the agenda was moved to the executive session for the purpose of
discussing personnel. No other business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Lyle Curtis, Alicia Curtis and Mel Harris addressed the committee asking for clarification
of the rules for the use of the old Canton Lake Beach area. They asked for permission for
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boaters to use the area for recreation, n~ swimming. Mayor Edwards stated that if the
boaters have a license to be on the lake there would be no problem with them using the
beach area for docking and recreation other than swimming. Mayor Edwards asked that
Jim Snider reduce tonite's discussion into a written policy defining what is allowed at the
beach area and bring it to the next council meeting. All committee members agreed that
adequate signage be posted notifying the public that no swimming is allowed.
Jim Snider reported that the final bid amount for Leander Land Co. for the rehabilitation
of the Depot in the council minutes should be corrected to read 5408,750. He and Clark
Wilson have looked into alternatives to the clay the roof and will look at some other
samples this week. The approximate cost of the metal look-alike roof would be an
additional $30,000 to the base bid verses the additional $82,000 for the clay the roof.
Services for the rehabilitation project from Phillips and Associates was discussed. Motion
by Alderman Sarff, second by Alderman Meade to allow $9,000 to services from Phillips
and Associates to monitor the rehabilitation project to completion. Voice vote, motion
carried.
Mayor Edwards informed the committee that WIRC was successful in obtaining the
Brownfield grant for the City of Canton. The Vice-President will be announcing it
tomorrow. This grant will allow the identification of problems at the International
Harvester Plant and set forth a plan to allow the ground to be used again. Under the grant
agreement, an advisory committee will be organized to evaluate and discuss the future use
of the ground. The EPA has assured the City that they will work to see that the area is
cleaned up and usable. No further business was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
The sign ordinance was reviewed. Motion by Alderman Meade, second by Alderman
Sarff to approve the new language presented for portable signs. Voice vote, motion
carried. Motion by Alderman Meade, second by Alderman Sarff to accept the language
through "House and Building Identification". Voice vote, motion carried. Motion by
Alderman Molleck, second by Alderman Meade in regards to Political signs, to strike A, &
B, keep C & D and, under E, change the language to read "no sign may be placed prior to
4 weeks before and 2 days after an election", strike F and keep G. Voice vote, motion
tamed. Motion by Alderman Meade, second by Alderman Molleck to strike the section
on non-conforming business use. Voice vote, motion carried. Under the Utility Pole
section, motion by Alderman Molleck, second by Alderman Meade to change the
language to read "utility pole or traffic control devices". Voice vote, motion carried.
Motion by Alderman Sarff, second by Alderman Meade to accept the next two sections.
Voice vote, motion carried. Discussion on the final paragraph called for a motion by
Alderman Sarff, second by Alderman Molleck to strike B, and, in C, strike the words,
"which may be placed on terrace" and add, "immediate lease or sale of property". Voice
vote, motion carried. Alderman Nidiffer will meet with attorney Jim Elson to prepare an
amended ordinance to be brought to council.
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Motion by Alderman Nidiffer, second by Alderman Meade to hold over the License Fees
until more information is available. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Meade to hold over the volunteer
handicap parking. Voice vote, motion carried.
Jim Elson informed committee that the abandoned vehicle ordinance will be brought to the
next council meeting for first reading.
Motion by Alderman Sarff, second by Alderman Meade to have Chief Elam and Jim Elson
review the Taxi Ordinance and bring to council. Chief Elam stated he would like to add
to the ordinance that a permit be required for all drivers and displayed in the vehicle.
Motion by Alderman Sarff, second by Alderman Meade to have Jim Elson and Chief Elam
bring an ordinance to council for first reading.
Motion by Alderman Nidiffer, second by Alderman Molleck to hold the ordinance over
pertaining to telecommunications infrastructure fees. Voice vote, motion carried.
The lake lot lease at Youth Acres was discussed. According to documents, the Youth
Acres organization was dissolved in 1946. Youth Acres has sent out leases to home
owners who have been using the lake frontage leased by Youth Acres. Youth Acres is
wanting to sub lease their leased lot to bring in additional income. According to attorney
Jim Elson, at this time Youth Acres has no legal right to sub lease the land that they are
currently leasing from the city and they cannot keep the property owners from continuing
to use the lake frontage. This situation will be investigated further. No action required by
committee at this time.
Jim Elson reported that the city has received authorization from the court to move
forward with the demolition of property at 416 South Ave. B. Motion by Alderman
Meade, second by Alderman Sarff to allow Clif OBrien and his staffto move forward with
obtaining a permit and demolishing property at 416 South Ave. B, and to keep track of all
expenses incurred to bill to the owner of the property. Voice vote, motion carried.
Motion by Alderman Sarff, second by Alderman Molleck to go into executive session for
the purpose of personnel. Roll call vote: Ayes; Aldermen May, Nidiffer, Sarff, Molleck,
Hartford, Meade, Shores. Motion unanimous.
Committees reconvened in open session at 9:45 p.m. for purpose of adjournment.
Recorded by Linda Caudle
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