HomeMy WebLinkAbout05-12-1998 Clerical
CLERICAL COMMITTEE
City Council Chambers
May 12, 1998
6:30 p.m.
Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck Others Present: Mayor
Edwards, Jim Elson, Jim Hartford, Chet Phillips, Jim May, Clif O'Brien, Steve White,
Gary Orwig, Chief Elam, Chief Jackson, Linda Caudle, Clark Wilson, George Spahn, Jim
Snider, John Froehling, Mike Noyes
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Motion by Alderman Molleck, second by Alderman Nidiffer to send
the bills to council for approval with the addition of a bill from Mauer/Stutz Engineering
for $1,315.86. Voice vote, motion carried.
Jim Snider recommended to the committee that the city not enter into an agreement with
SEC Environmental as discussed at the last meeting, because of the city's current
membership in WIRC (Western Illinois Regional Council). Mayor Edwards added that
Jim is now a member of the WIRC Board. Motion by Alderman Nidiffer, second by
Alderman Molleck to remove this item from the agenda. Voice vote, motion carried.
Budgets were discussed and a summary of each budget was given to the aldermen.
During discussion, Chief Jackson asked to be allowed to spend $2400 for training at the
Chiefs Council at a later date. Motion by Alderman Molleck, second by Alderman
Nidiffer to approve this request. Voice vote, motion carried.
The ESDA budget was discussed and several options were presented for the committee's
consideration by Chief Jackson. No action was taken at this time. Motion by Alderman
Sarff, second by Alderman Molleck to send the operating budgets to council for approval.
Voice vote, motion carried.
Clif O'Brien presented the 1998 MFT Maintenance Program. Total of materials, traffic
signal, sweeper reimbursement and engineering is $135,080. Total for street repair is
$265,000. The engineer's estimate came in at approximately $38,000 over budget. Clif
prefers not to eliminate any streets from the list. This year there will be no oil and chip.
Hot sand seal will be used on most streets. Last year's bids came in under the estimate and
are expected to come in under the estimate this year. Motion by Alderman Molleck,
second by Alderman Nidiffer to authorize Clif O'Brien to move forward with the 1998
MFT Maintenance Program as presented. Voice vote, motion carried.
The committee set June 27th and June 28th as Gabby Days which will follow the city wide
yard sale on June 20th. Clif O'Brien felt these dates would work for his department.
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Steve White reported that Liquid Engineering Company did an inspection of the standpipe
at the 4th Avenue water tower. The underwater inspection was not completed due to
complications with the diving procedure. They will reschedule this part of the inspection.
Their recommendation was to replace the entire plate at the overflow with a new plate.
Steve also gave a report from Honeywell on the meter calibration. The standpipe level
meter was damaged by lightning and for this reason we need to replace the pressure
transmitter and the time duration transmitter. The north flow meter was able to be
calibrated temporarily, however Honeywell suggested replacement of the transmitter in
that the electronics have been damaged. The city has insurance for storm damage minus a
$1,000 deductible, and will submit the bill for partial reimbursement. Steve recommended
the city purchase the parts quoted by Honeywell for a total of $2540 plus shipping. This
quote also includes surge protection. Motion by Alderman Molleck, second by Alderman
Nidiffer to accept Honeywell's quote of $2540 plus shipping, for replacement parts for the
meters. Voice vote, motion carried
Clif O'Brien reported that this past weekend the city had two costly water main breaks.
One at 4th and Oak on the 12 inch main that feeds St. David. Repairs were $1400. The
other was on Avenue A near Ash and Spruce. Illinois Meter was called in for assistance at
a cost of $2580. Overtime costs will be $1500 and there is about $500 in street repairs to
be done. This is for information only. Mayor Edwards complimented the workers for
taking care of these problems over the weekend.
Steve White recommended the camping fees be increased to $6.00 per day per site with
an additional charge of $2.00 per day for electric hook up. An ordinance was presented to
the committee reflecting these changes. Committee asked that the fee for receiving a
check with insufficient funds be increased to $25.00 instead of $10.00 as listed in the
ordinance. Motion by Alderman Nidiffer, second by Alderman Molleck to accept the
camping fees as proposed and change the fee for returned checks to $25.00 and send the
ordinance to council. Voice vote, motion carried.
As an informational item, Jim Snider reported that we are ready to sign the lease for the
Geo Vac Street Sweeper. Motion by Alderman Molleck, second by Alderman Nidiffer to
authorize the city attorney to draw up a resolution approving the lease agreement and
bring it to council. Voice vote, motion carried.
Chief Elam requested permission to purchase two 1998 Ford Taurus LX Sedans, standard
package, from Bob Ridings, Inc. Fleet Sales Program in Taylorville, IL through the Illinois
State contract for a cost of $28,596 plus license and title. The order must be placed prior
to the end of May to build these vehicles. Delivery is expected within 90 days of order.
These reflect the type of vehicle that has been purchased in the 5-Year Fleet Plan. These
units would replace a 1990 $uick and a 1991 Dodge. Chief Elam suggested that the 1991
Dodge replace the 1990 Chevy assigned to the zoning officer. Motion by Alderman
Molleck, second by Alderman Nidiffer to approve the purchase of two new unmarked
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vehicles for the police department at a cost of $28,596 plus license and title. Voice vote,
motion carried.
Steve White reported that three chlorine feeders at the water plant, purchased in the 70's
are in need of new parts at an approximate cost of $3500. Steve proposes replacing them
with two new feeders which would insure safer operation. The price for two is $4,721
plus shipping. Motion by Alderman Nidiffer, second by Alderman Molleck to approve
this expense out of the Capital Account. Voice vote, motion carried.
Committee discussed selling the two old fire trucks that did not sell at the recent city
auction. Motion by Alderman Nidiffer, second by Alderman Molleck to have Jim Snider
advertise for sealed bids for the sale of the two old fire trucks.
Chief Jackson addressed the committee concerning benefit days for his employees. There
is a discrepancy between his records and the city clerk's records. Chief Jackson stated that
he keeps his department's official records and he feels his records should stand as is and
should not be changed in any way by someone else. Alderman Sarff made a motion that
the employee time off records kept by Chief Jackson be accepted and that the letter
submitted as required by union contract, and approved by the Mayor, be accepted for the
extension of time off for the employees whose time was in question. Voice vote, motion
carried. It was also suggested by committee that department heads check their records
with the city clerk's records more frequently. No further business was discussed and the
committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
There was no business to discuss and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
As an informational item, Alderman Molleck reported that lot #12 in the Industrial Park
has been paid in full by Ralph Young. The other has tentative plans for the manufacturing
of anew product. He also invited the aldermen to attend a press conference Wednesday
at 9:30 a.m. at the city building for the announcement of the official certification of the
City of Canton as a CIPS START Community. No further business was discussed and the
committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
Alderman Nidiffer asked to have the sign ordinance held over until all members of the
committee could be present. Motion by Alderman Molleck, second by Alderman Sarff to
hold the sign ordinance over until the next meeting. Voice vote, motion carried.
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License Fees were discussed. Alderman Molleck stated that we need recommendations
from the department heads regarding fees for services which their departments provide.
Mayor Edwards stated that some of the suggested new fees aze out of line and that the
reason for license fees is for control, not to bring in revenue. Motion by Alderman Sarff,
second by Alderman Molleck to hold this item over until the next meeting. Voice vote,
motion carried.
Motion by Alderman Molleck, second by Alderman Sarff to hold over until next meeting
the volunteer Handicap Pazking Enforcement item. Voice vote, motion carried.
The Mayor addressed the committee regazding the work that has been done with the
owners of vacant downtown buildings and the Industrial Park. Area eyesores were the
main topics at the public mapping sessions held recently. Clark Wilson stated that he now
has two complete reports on buildings and is ready to proceed with the proper action.
Negotiations are taking place to utilize options to solve the problem, which may include a
pilot program using TIF funds. All of the legal procedures aze being followed. No action
was required by the committee.
Attorney Jim Elson informed the committee that he would recommend that the Planning
and Zoning Commission move forwazd with an amendment of the zoning ordinance to
place banks in the proper zoning. Clark Wilson and Jim Elson will review the current
ordinance for other changes aze aze necessary. Motion by Alderman Molleck, second by
Alderman Sarff to allow Clark Wilson and Jim Elson to review the ordinance and present
possible changes to that ordinance.
No further business was discussed and the committee adjourned.
Recorded by Linda Caudle
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