HomeMy WebLinkAbout02-10-1998 Clerical~/
CLERICAL COMMITTEE
City Council Chambers
February 10, 1998
6:30 p.m.
Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade, Others
Present: Mayor Edwards, Jim Elson, Bob Molleck, Jim May, Jim Hartford, JoAnn
Shores, Clif O'Brien, Steve White, Gary Orwig, Chief Elam, Chief Jackson, Clark
Wilson, George Spahn, Linda Caudle, Jim Snider, Harlan Banister, John Froehling, N
Noyes
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Motion by Alderman Meade, second by Alderman Nidiffer to send
bills to council. Voice vote, motion carried.
Motion by Alderman Molleck, second by Alderman Nidiffer to open bids for one new
street sweeper. Voice vote, motion carried. Three bids were opened and read aloud, (bid
tab sheet attached to minutes). Motion by Alderman Molleck, second by Alderman
Nidiffer to send bids to staff for review. Voice vote, motion carried.
Steve White distributed a financial information report on Canton Lake Beach which
demonstrates a financial loss in operations. The aldermen were asked to review this
information and decide if the beach should open in 1998. Mayor Edwards said he is
concerned with safety Committee asked that this item be held over.
Mayor Edwards received information from IDOT in regards to the widening of 5th
Avenue. Parking is now allowed on 5th Avenue from Holly to Sam Scott. In order to
overlay this parking area as part of the widening project, the city must contribute $5600
from MFT funds. Committee asked to hold this item over until the aldermen had an
opportunity to look at this area and determine if parking in this area is necessary.
Chief Elam distributed a report on seized gambling money. Court order 88-CM-308
authorized the police dept. possession and use of $1,314.57 from a gambling case made in
1988. This cash was delivered to the City Treasurer for deposit in the gaming account.
Motion by Alderman Nidiffer, second by Alderman Molleck to open bids for the sale of
fire equipment. Voice vote, motion carried. Bids were opened and read aloud from the
Cuba, Smithfield, and Fairview Fire Departments, (bid tab sheet is attached). Motion by
Alderman Meade, second by Alderman Nidiffer to refer these bids to staff for review.
Voice vote, motion carried.
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At 7:00 p.m., Joe Ginger began broadcasting the meeting on channel 3. Gary Baker
hosted a presentation on the Park District's proposed Family Aquatic Center Referendum
coming up March 17th. Questions from the committee and from the audience were
addressed Park District Representatives will have a live presentation Wednesday at 7:00
p.m. on channel 3 to take phone-in questions at 647-0020, ext. 32. Presentation
concluded at 7:55 p.m.
Jim Snider and Alderman Hartford discussed plans to alter the stack room in the city
building. Original plans from Phillips and Associates will be altered to add two walls to
create a private office for Jim Snider. The work could be done by city staff. Jim Hartford
said there are problems with the Historic Preservation Agency in putting up permanent
walls and they would have to approve the plans. Linda Caudle stated that she talked with
David Newton and two architects at the Historic Preservation Agency in Springfield. She
received a letter stating, "The Secretary of Interior's Standards and Guidelines for
rehabilitating historic buildings specifically recommend against installing permanent
partitions to subdivide large open formal spaces". Alderman Meade said we won't know if
they'll approve the plan or not until we send it to them. If not approved, alternative plans
for moving personnel would have to be discussed. Alderman Nidiffer voiced his concerns
about altering a historic building and stated that no work should be done on this project
until the plan was approved by the Illinois Historic Preservation Agency. Motion by
Alderman Meade, second by Alderman Molleck to submit the revised plan to the IHPA for
their approval and to wait for any action until we hear from them. Voice vote, motion
carried. No further business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
Alderman Sarff made a motion t~ to enter into any agreement for early retirement
incentives because it is cost prohibitive to the city. Second by Alderman Nidiffer. Voice
vote, motion carried. No other business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
No business was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
Alderman Nidiffer took the committee through an in-depth review of the sign ordinance
with each section discussed and language clarified and re-defined. Motion by Alderman
Molleck, second by Alderman Sarff to approve in concept, changes in "Definitions".
Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Meade to
approve in concept, "Statement of Purpose". Voice vote, motion carried. Motion by
Alderman Sarff, second by Alderman Molleck to accept in concept, the "Sign Area".
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Voice vote, motion carried. Motion by Alderman Sarft', second by Alderman Meade to
approve the section on "Alterations". Voice vote, motion carried. Motion by Alderman
Molleck, second by Alderman Sarff to approve in concept, sections "Maintenance through
Relocation". Voice vote, motion carried. Motion by Alderman Meade, second by
Alderman Molleck to accept, in concept, the section on "Administration and
Enforcement". Voice vote, motion carried. Motion by Alderman Sarff, second by
Alderman Molleck to hold the ordinance over to the next Legal and Ordinance Committee
for review of the remainder of the sections. Voice vote, motion carried.
Mayor Edwards has had repeated complaints on boarded up buildings. Chief Jackson and
Clark Wilson have been looking at these buildings. Clark stated that the building on 14th
will be demolished as soon as the owners receive their insurance settlement. He further
discussed problems with four unoccupied buildings. We should commence on
condemnation and demolition. The city has the ordinances in place to proceed.
Committee stressed the importance of treating all buildings equally and to do 2 to 4
buildings at a time. Chief Jackson feels an architect needs to do an inspection of these
buildings. Meetings with the owners have been held with the "downtown building
evaluation committee" with minutes of those meetings on file. Linda Caudle stated that
the city has tried to assist by providing the owners names to development groups for
possible development and rehabilitation. It was suggested that the Ful. Co. Health
Department get involved. Motion by Alderman Meade, second by Alderman Molleck to
obtain cost estimates from architects and bring to council in order to proceed with action
on four unoccupied buildings. Voice vote, motion carried. These buildings will need to be
identified publicly at a future date.
As an informational item, Mayor Edwards stated he had received a request for a Beer
Garden License from Brew N Cue for the annual ABATE fund raiser, April 18th, from
noon til midnight, in the city parking lot behind Brew N Cue. The music will be moved
indoors at 10:00 p.m. Chief Elam reported no problems from last year's event. No action
is required by committee at this time.
A draft of city license fees was presented for review. Committee asked to hold this over
until the next Legal and Ordinance Meeting.
A Tattoo Ordinance was discussed by attorney Jim Elson. He has received sample
ordinances from the Illinois Municipal League. Alderman Nidiffer suggested that body
piercing be added to the ordinance. Motion by Alderman Sarff, second by Alderman
Meade to have attorney Elson draft an ordinance to bring to the next council meeting for
consideration. Voice vote, motion carried.
No further business was discussed and the committee adjourned.
Recorded by Linda Caudle
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