HomeMy WebLinkAbout11-09-1999 Clerical
CLERICAL COMMITTEE
City Council Chambers
November 9, 1999
6:30 p.m.
Members Present: Dave Nidiffer, Kevin Meade, and Larry Sarff, Bob Molleck Others
Present: James Elson, Jim Hartford, Clif O'Brien, Steve White, Chief Elam, Chief
Stanko, Jim Snider, Pat Wright, Linda Caudle, George Spahn, John Froehling, Colin
Edwards.
Finance Committee
Larry Sarff, Chairman
Motion made by Alderman Meade, seconded by Alderman Nidiffer to send the bills to
council for action. Under discussion Alderman Sarff noted that on page 2 under water
treatment plant, the $510.00 bill for CMT should be $192.00, since part of this has been
paid. Voice vote, motion carved.
Treasurer Patricia Wright presented her recommendations for the proposed tax levy
ordinance. The total property taxes extended for 1998 were $888,047. The total property
taxes to be levied for 1999 are $1,145,401. This represents a 29% increase over the
previous year. Pat suggested the Truth in Taxation Public Hearing and Notice be
published. The tax levy ordinance must be passed and filed by the last Tuesday in
December. Motion by Alderman Meade, seconded by Alderman Molleck to approve the
proposed tax levy ordinance, publish the notice November 30~' and hold a public hearing
December 7~'. Voice vote, motion carried.
Pat Wright notified the committee that council needs to take a look at the health care
fund, which is in the red $40,000. She suggested a temporary solution of paying one
extra month of contributions which would amount to $55,000. Claims have been running
approximately $80,000 a month. Motion made by Alderman Molleck, seconded by
Alderman Nidiffer to pay one extra month of premiums in the health care fund in the
amount of $55,000. Voice vote, motion carried.
Motion made by Alderman Molleck, seconded by Alderman Nidiffer to approve Chief
Stanko's request for an oxygen refill cascade system for the fire department. Under
discussion, Chief Stanko informed committee that startup costs would be $1,017.16
which includes a five year lease and initial filling of the large "k" cylinders. The start up
costs would be recouped in 2.7 years. Renewal of the lease on the cylinders would be
$450 every 5 years. Voice vote, motion carried.
Motion made by Alderman Meade, seconded by Alderman Molleck to approve Chief
Stanko's Request to send two members of the fire department to the annual Fire
Department Instructors Conference February 28~' through March 4, 2000 in Indianapolis,
Indiana at a cost of $1626. Voice vote, motion carried.
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Motion was made by Alderman Nidiffer, seconded by Alderman Meade to approve the
repairs to the transmission of the 1992 GMC pickup truck used by the wastewater
treatment plant in the amount of $1616.78, with work to be done by R-C Transmission.
Voice vote, motion carried.
Chief Elam requested permission to have a city auction in December. Motion made by
Alderman Nidiffer, seconded by Alderman Meade to approve holding a city auction in
December, 30 days after it is advertised. Under discussion Jim Snider said that he would
need to get an auctioneer. Voice vote, motion carried.
Jim Snider and Steve White presented a lengthy and concise report on water rate
increases and the immediate needs of the water treatment plant along with methods of
financing. The complete report is attached to the original committee minutes. The
approximate cost of the immediate needs is expected to reach 4.3 million dollars. Three
means of funding were explored in detail. Jim Snider recommended a user fee rate
increase over the other two options. Colin Edwards from Maurer, Stutz, Inc. discussed
the water project loan financing and said we may need to combine multiple financing
programs to get the best program. He will look into Ameren's financing opportunities.
The local banks want to discuss the financial needs of this project. Jim Snider
recommended a 15% water rate increase effective January 1, 2000 to keep operating in
the black, Alderman Sarff suggested another rate increase of 20% 6 months later to fund
the water project. Alderman Nidiffer recommended doing one rate increase all at one
time. Motion made by Alderman 5arff, seconded by Alderman Nidiffer to enact a rate
increase effective January 1, 2000 as the method of funding the water projects. Voice
vote, motion carried.
Clif O'Brien informed the committee that the landfill fees are being increased from
$24.50 a ton to $26.00 per ton effective December 1, 1999. This is for information only.
No other business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
There was no business for discussion and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
No business was discussed and the committee adjourned.
Legal & Ordinance Committee
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David Nidiffer, Chairman
Donna and Kent Charlesworth and their attorney, John McCarthy attended the meeting to
discuss the complaints of parking problems at their business, The Prairie Schooner, on
the corner of Avenue B & Locust Street. They are planning to blacktop and stripe their
parking lot in the spring. They do have off street parking for 6 vehicles. Alderman
Meade asked Clif O'Brien to stripe the opposite side of the street 25 feet from Locust
back on Ave. B. An ordinance has already been passed to this effect.
The committee discussed the problems on the parking area between 1~ Avenue and Main
Street next to Hy-Vee and across from McDonalds. At the last Mechanical committee it
was suggested that no parking from 6:00 p.m. to 6:00 a.m. be enacted. Due to the
problems existing now, it was suggested that an ordinance be drafted for the next council
meeting and that passage be considered on first reading. Clif stated that he does have the
signs in stock. Motion by Alderman Meade, seconded by Alderman Sarff to draft an
ordinance for no parking 6:00 p.m. to 6:00 a.m. on the entire block from 1~` Avenue to
Main Street on the north side parking area. Voice vote, motion carried.
Chief Stanko presented a Mutual Aid Agreement with the Havana City Fdire Department
at their request. This is the conded b e AldermanaMolleck tort send hegagreeme tl to
made by Alderman Sarff, se y
council for approval. Voice vote, motion carried.
No further business was discussed in open session and the committee adjourned.
Recorded by Linda Caudle
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