HomeMy WebLinkAbout08-10-1999 Clerical~Irrr
CLERICAL COMMITTEE
City Council Chambers
August 10, 1999
6:30 p.m.
Members Present: Dave Nidiffer, Kevin Meade, Larry Sarff Others Present: Mayor
Edwards, Jim Elson, Jim May, Clif O'Brien, Steve White, Chief Elam, Assist Chief
Grove, Linda Caudle, George Spahn, Jim Snider, Clark Wilson, John Froehling, Charlie
Wright, Colin Edwards
Finance Committee
Larry Sarff, Chairman
Motion by Alderman Meade, second by Alderman Nidiffer to send the bills to council for
action and to pay the Mauer Stutz Engineering Bill for $20,004.12 from the Water Survey
Grants Funds. Voice vote, motion carried.
Colin. Edwards of Mauer Stutz, Inc. discussed options for the 4th Ave. Stand Pipe. He
provided a written report of the options and concluded that a few years "quick fix" would
be beneficial, however the city would get the most for its money if it went with the 30 year
interior/20 year exterior plan. The initial cost would be $370,000, present worth cost,
$453,800. Estimated engineering costs to enhance specifications to cover additional work
is estimated at below $2,000. Motion by Alderman Meade, second by Alderman Nidiffer
to allow Mauer Stutz, Inc. to finish the bid package and to have Jim Snider and Pat
Wright look at financing this project. Voice vote, motion carried.
Kim Talnitz, representative of McLeod USA addressed the committee regarding
McLeods' local and long distance rates. After reviewing several months of the city's
phone bills, Kim developed a plan that represented a $5,097 savings over an 18 month
period and over $10,887 savings over 3 years. The committee asked that Jim Snider
review this proposal along with the proposal from Ameritech and report back to the
committee.
Colin Edwards of Mauer Stutz, Inc. updated the committee on the CDAP Grant
Application being prepared by Western Illinois Regional Council for the Water
Transmission Line. Currently the City is not high on the priority list but that could
change. Motion by Alderman Meade, second by Alderman Nidiffer to allow Mauer-
Stutz, Inc. to update the grant information and for the city to provide additional
information to Mauer-Stutz regarding its funding plans. Under discussion, Colin Edwards
stated this would be handled under the city's normal retainer fee. Voice vote, motion
carried.
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Motion by Alderman Sarff, second by Alderman Nidiffer to remove item #5 from the
agenda as the problem is now being corrected. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Meade to approve a request from the
fire department to subscribe to the "American Heat" video training series at a cost of $888
for one year. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Meade to approve sending Canton
Fire Fighter Randy Williams to recruit training at Belleville Area College at an
approximate cost of $2,454 to come from the operating budget. Under discussion it was
pointed out that this cost is less than budgeted and the classes begin September 27th and
continue for six weeks. Voice vote, motion carried.
Motion to approve the rental of a lift boom by the water treatment plant at a cost of $560
plus $25 for delivery and pickup and to have Steve White check to see if the Canton firm
would match this price. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Meade to approve purchasing a
replacement for the fluoride electrode at the water treatment plant at a cost of $572.
Voice vote, motion carried.
Motion by Alderman Meade, second by Alderman Nidiffer to open the bids for two new
garbage trucks. Voice vote, motion carried. Bids were opened and read aloud. (tab sheet
included in minutes) Motion by Alderman Meade, second by Alderman Nidiffer to refer
the bids to staff for a recommendation. Voice vote, motion carved.
Motion by Alderman Meade, second by Alderman Nidiffer to open the North Main
sidewalk bids. Voice vote, motion carried. Bids were opened and totals were read aloud.
(tab sheet included in minutes) Motion by Alderman Nidiffer, second by Alderman
Meade to refer the bids to staff for a recommendation. Voice vote, motion carried.
Alderman Sarff reported that prior to committee meeting the city received a Certification
of Completion of the Depot work. Motion by Alderman Meade, second by Alderman
Nidiffer to approve the Certificate of Completion for the Depot, pending the review of this
document by staff. Voice vote, motion carved. No other business was discussed and the
committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
Marty Wilson, employee at the water treatment plant, addressed the committee regarding
his written proposal regarding his retirement on June 30, 2000. At the advisement of the
IMRF representative, Mr. Wilson is requesting payment for his accumulated sick days,
person days and vacation days in advance of his retirement, rather than taking a lump sum
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when he retires. Alderman Meade said the council would take this under advisement and
get back with Mr. Wilson at a later date when the city has had time to review this request.
The next item is informational only. A proposed copy of a police and fire drug policy will
be reviewed by Attorney Bruce Beal and a draft will be presented which would be suitable
for both the police and fire departments.
Dan Oaks, President of the Fire Fighters Union addressed the committee to request that
the city pay the $750 cost of the arbitrator due to the fact that the arbitrator was not
notified of cancellation 30 days in advance as required. Mr. Oaks had not canceled the
arbitrator due to a misunderstanding of whether or not the total union contract had been
approved by the City Council. Motion by Alderman Sarff, second by Alderman Nidifl'er to
pay half of the arbitrator's fee which would be $375. Voice vote, motion carried.
Alderman Meade requested an executive session at the end of the meeting for the purpose
of discussing a grievance filed by an employee at the water plant. There was no business
for discussion and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Alderman Meade chaired the committee in the absence of Chairman Molleck. No business
was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
Rex Stills, Fulton County Health Department appeared to answer questions on the
revisions he suggested for the lake ordinance regarding septic tanks. Attorney Jim Elson
will review this with Mr. Stills. Mayor Edwards thanked Mr. Stills for his valuable input
regarding this matter.
Motion by Alderman Sarff, second by Alderman Meade to remove item #2 from the
agenda. Voice vote, motion carried.
Lt. Dean Putman addressed the committee regarding the resolution amending the base pay
for the Police Chief. The resolution must meet the requirements of the Department of
Insurance and the resolution cannot mention "retire". Basically the amendment has the
same wording as the contract and the Department of Insurance has approved the wording
in the contract. Regarding longevity pay for the Fire Chief, a separate resolution would be
required. Motion by Alderman Sarff, second by Alderman Meade to recommend to
council that this resolution be approved. Voice vote, motion carried.
In regards to item #4, no action is required by committee. Chief Stanko and Jim Elson
will meet to discuss this item and draft an agreement.
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Attorney Elson discussed the present procedure placing liens on delinquent water bills.
According to present ordinance, the city must wait 14 days after the shut off day on the
25th before a lien is filed. State Law allows for the filing when the shut off date occurs.
The problem in filing liens is that the water department does not have legal descriptions.
Mr. Elson suggested requesting the property PIN Number when residents apply to receive
water service. Motion by Alderman Sarff, second by Alderman Meade to revise the
ordinance stating that a PIN Number for the purpose of filing liens for water bills and
public nuisances. Under discussion, it was suggested that this be a gradual change. Voice
vote, motion carried.
A Resolution Naming Depot Road was added to the agenda. Motion by Alderman
Meade, second by Alderman Sarff to send this resolution to council for approval. Voice
vote, motion carried.
Motion by Alderman Sarff, second by Alderman Nidiffer to go into executive session for
the purpose of discussing a grievance filed at the water plant. Roll call vote: Ayes -
Aldermen May, Meade, Nidiffer, Sarff. Nays -none. Motion ~wanimous.
The committees reconvened in open session. No further business was discussed in open
session and the committee adjourned.
Recorded by Linda Caudle
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