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HomeMy WebLinkAbout07-13-1999 Clericalerr'' '~/ CLERICAL COMMITTEE City Council Chambers July 13, 1999 6:30 p.m. Members Present: Larry Sarff, Dave Nidiffer, Kevin Meade, Robert Molleck Others Present: Mayor Edwards, Jim Elson, Jim Hartford, Jim May, Jo Ann Shores, Chet Phillips, Clif O'Brien, Steve White, Gary Orwig, Chief Elam, Chief Stanko, George S ahn, Jim Snider, Clark Wilson, John Froehlin , Finance Committee Larry Sarff, Chairman Bills were discussed. Steve White noted a bill from CMT for engineering services on the Water Plant filters for $964.00 was included in the bill list. A statement from Phillip's and Associates for $18,886.30 for Depot Renovations to be paid to Leander Land was added to the bills. A bill from Foremost Electric in the amount of $1650.00 for an aerator motor at the wastewater plant to be paid out of sewer depreciation account was also submitted with the bills for approval. Motion by Alderman Nidiffer, second by Alderman Meade to send the bills, along with the noted additions, to council for approval. Voice vote, motion carried. Maurer-Stutz, Inc. submitted an invoice for professional services rendered in conjunction with the City's $100,000 water transmission engineering and design grant. The invoice is for $13,590.00. Jim Snider explained this is the first payment to Maurer-Stutz for this design engineering work on the transmission line. Alderman Sarff asked Jim Snider if the hours had been reviewed and Jim said that they had. Mayor Edwards indicated that he and staff had met with Steve Arahood and Colin Edwards Monday to discuss the location of the transmission main. Motion made by Alderman Sarff, second by Alderman Meade to approve the payment. Voice vote, motion carried. A bid opening was conducted for replacing the roof at the Public Safety Building. A bid for $47,209 was received from Gary Taylor Construction. A bid in amount of $54,331 was received Holthaus Construction. Motion made by Alderman Molleck to send the bids to staff for review. Second by Alderman Nidiffer. Voice vote, motion carried. Colin Edwards with Maurer-Stutz furnished preliminary opinions of possible repair costs for the City's water storage standpipe on 4~' Avenue. Holes in the overflow pipe need to be closed. The pilaster, or exterior support pipe, should be opened because anchor bolts under it are 25% deteriorated. In addition, areas under the bolts, which come into contact with water, should be checked for further deterioration. rfrr The immediate needs include welding repairs on the overflow pipe and pilaster joint; removing and replacing a corroded anti-personnel grate and corroded vents and windows in the dome on top(cupola); repairing concrete and steel at the overflow pilaster base; modifying pilaster bases for access to anchor bolts as required; cleaning the foundation base plate and making concrete and sealant repairs(alternate grout and paint); cleaning priming and painting the repaired areas mentioned; and blasting and painting the inside of the cupola. Colin estimated costs for these repairs in neighborhood of $21,200 to $29,800. Coating and metal deterioration also may have occurred inside the overflow pilaster, but that cannot be known until observation points have been created to inspect it. If necessary, major repairs such as overflow pipe replacement would cost another $10,000 to $12,000. Engineering costs would be around $7500.00 if the city pursues repairs to the standpipe without painting the exterior. Mayor Edwards noted both 4`~ Avenue and Van Buren Street Towers were painted 12 years ago and questioned whether they needed repainting them now. Colin indicated re-coating the exterior of the standpipe, using a standard two-coat epoxy urethane system, could cost from $85,000 to $125,000. doing the Van Buren Street Tower could cost $60,000 to $125,000. Additional engineering fees would be from $18,000 to $25,000 to prepare specifications and provide more services during the construction phase to help ensure quality of the work. Colin Edwards recommend the City hires E.E. Deoerr & Associates out of St. Louis to provide the inspection needed on the towers for $1000. Motion made Alderman Meade, second by Alderman Nidiffer, Voice vote, motion carried. The remainder of the Maurer- Stutz memo was tabled pending the report from Doerr. A roll call vote was taken to approve Maurer-Stutz engineering costs associated with the standpipe repairs in the amount $7500. Motion made by Alderman Sarff, second by Alderman Molleck. Roll call: AYES -Alderman Molleck, Hartford, Sarff, Phillips, Nidiffer, Meade, Shores, May. NAYS - None. 8 AYES, 0 NAYES, 0 ABSENT. Motion carried. Chief Stanko reported City maintenance employees have completed the air compressor and electric drops at the Fire Department. fir, `'~ Chief Elam reported to the committee concerning the $125,000 COPS in School Grant application. Jim Snider and Chief Elam attended a special boazd meeting of the Canton School District to review the program. We propose the School District pay 2/3 of the cost of the officer and the City pay 1/3 along with providing training and supplying a vehicle. The School boazd voted to approve the proposal by a 5-1 vote. Chief Elam said he has been working with Superintendent Ralph Grimm on a draft intergovernmental agreement with the School District. Jim Elson will also be reviewing the agreement. The deadline for the 3-year grant is July 16, 1999. Expenses would total $145,259 over the three-yeaz period, so there would be $20,259 to cover if the grant were awazded and fully funded. Motion made by Alderman Molleck, second by Alderman Nidiffer for the City to enter an intergovernmental agreement with the Canton School District in conjunction with the COPS in School grant application. Roll call: AYES -Alderman Molleck, Hartford, Sazff, Phillips, Nidiffer, Meade, Shores, May. NAYS - None. 8 AYES, 0 NAYES, 0 ABSENT. Motion carried. The premises insurance item for the former IH Property was tabled. Chief Stanko referred the committee to a memo placed in the packet on the purchase of a used 4-wheel vehicle to replace the current truck currently in place at the Fire Department. Chief Stanko discussed the pros and cons of purchasing new verses a used vehicle. Motion made by Alderman Molleck, second by Alderman Nidiffer to send out for bids on a new and used truck with trade-in, to be opened at July 27, 1999 Mechanical Committee meeting. Voice vote, motion carried. Ameritech representatives Greg Still and Dave Wallace submitted to the committee a contract to provide discounted local long distance and volume discounts. Their proposal would save the City approximately $5,905.26 over three years. The City would be guazanteeing a Minimum Annual Revenue Commitment of 25,000, which we aze currently meeting at our present call volume. Alderman Sarff Asked as to whether or not another service provider existed as a competitor. Jim Snider indicated that MCCLOUD USA has contacted us about providing long distance service. The proposal was tabled pending an offer from McCloud. Chief Staiiko reviewed a request to send four ESDA personnel to the Statewide Illinois Emergency 1Vlariagement Conference in Springfield on September 1-3, 1999. Total cost to the City Vvill be $220.00. Motion made by Alderman Meade, second by Alderman Nidiffer. Voice vote -motion carried. Ne other business was discussed and the committee adjourned. "t1r/ ~` Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman Alderman Meade informed the committee that he had nothing for committee action. There will be an executive session at the end of the meeting for the purpose of negotiations, grievance and personnel. No other business was discussed and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman , No business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman A neighborhood complaint at l~` and Maple was discussed by committee. Motion by Alderman Sarffto layover, second by Alderman Molleck, voice vote -motion carried. Mr. Perry Williams addressed the committee about 328 Johnson Court. Clark Wilson explained that there are outstanding tickets on this property. Motion made by Alderman Molleck to begin condemnation proceedings on 328 Johnson Court, second by Alderman Meade. Voice vote -motion carried. Motion made by Alderman Molleck to instruct the Police Department to take necessary action to locate Warren Utsinger, owner of 328 Johnson Court, second by Alderman Meade. Voice vote -motion carried. A proposed City Ordinance to name the street in front of the Depot: DEPOT ROAD was discussed. Motion made by Meade, second by Alderman Molleck. Voice vote -motion carried. A proposed City Ordinance for conveyance of interest in a former common wall, Lot #44 Jones 2°d Addition was discussed. Motion to approve made by Alderman Sarff, second by Alderman Meade. Voice vote -motion carried. Chief Stanko informed the committee that he is unable to locate a written agreement of fire protection for Spoon River College. Motion made by Alderman Meade to instruct Jim Elson to draft an agreement. Second by Alderman Sarff. Voice vote -motion carried. Chief Stanko presented a memo reviewing the local ordinances governing the Fire Department. Alderman Nidiffer asked the committee members to review said memo for discussion next month. ~rr-r Motion by Alderman Nidiffer, second by Alderman Molleck to go into executive session for the purpose of negotiations, grievance and personnel by. Roll Call Vote as follows: Ayes: Aldermen Meade, Nidiffer, Sarff, Molleck, Hartford, Phillips, Shores, May. Motion unanimous. The committee reconvened in open session for the purpose of adjournment. No further business was discussed and the committee adjourned. Recorded by Jim Snider