HomeMy WebLinkAbout06-08-1999 Clerical~/ '`~`
CLERICAL COMMITTEE
City Council Chambers
June 8, 1999
6:30 p.m.
Members Present: Dave Nidiffer, Kevin Meade, Larry Sarff. Others Present: Jim
Elson, Jim Hartford, Jim May, JoAnne Shores, Chet Phillips, Clif O'Brien, Steve White,
Chief Elam, Chief Stanko, Linda Caudle, George Spahn, Jim Snider, Clark Wilson, John
Froehling, Charlie Wright
Finance Committee
Larry Sarff, Chairman
Motion by Alderman Meade, second by Alderman Nidiffer to send the bills to council for
action. Voice vote, motion carried.
Jim Rock, representative from Crawford, Murphy & Tilly, reported that when the spillway
was inspected they found the comers where they meet the abutment walls running at a
higher rate of flow. J.F. Brennan Company submitted a proposal to correct this problem
at an estimated cost of $13,000. Motion by Alderman Nidiffer, Second by Alderman
Meade to allow City Treasurer, Pat Wright, to transfer $24,155.62 from the water and
sewer fund to the lake development fund for payment of this project along with another
project for the lake. Voice vote, motion carried.. Motion by Alderman Nidiffer, Second
by Alderman Meade to approve the proposal from J.F. Brennan to do the repairs at an
estimated cost of $13,000.
Jim Rock discussed applying for federal funds through Section 319(h) of the "Clean Water
Act" to restore the lake area. Under this program money must be spent before the
money can be received with reimbursement requests monthly. The plan would be to apply
for funds to complete "Alternatives A, B, & C" under the Pollution Control and
Restoration Measures of the Phase I Study. Total Estimated costs - $791,000. The City's
portion would be $316,400 (40%). The city's manpower on the project may be used as
part of it's 40% match. CMT would file the application at no charge to the city under the
assumption that CMT would be hired to do the project. Motion by Alderman Meade
Second by Alderman Nidiffer to authorize CMT to move forward on submitting this grant.
Voice vote, motion carried.
Jim Rock discussed a proposal from CMT to completely rehabilitate the 4th Avenue
standpipe and the water tower on Van Buren Street. CMT's services would total $88,000
for engineering work on the design phase and construction phase. The actual work of
sandblasting, painting and repairs are additional. Steve White stated that some immediate
repairs are needed. Jim Rock offered to do a 1st phase study to see what work would be
necessary for a fee of approximately $7,000 from CMT. Motion by Alderman Meade,
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Second by Alderman Nidiffer to direct Steve White to contact our City Engineers at
Mauer/Stutz, Inc. for their opinion on the repairs that aze necessary and report back to the
committee.
Steve White presented quotes from Pschirrer Asphalt on road work at the lake. Motion
by Alderman Meade, Second by Alderman Nidiffer to allow Steve White to go out for
bids on this road project. Voice vote, motion carried. Under discussion, Gary Orwig
asked if the road at the wastewater plant could also be considered for repairs and 'included
in the bid. Motion by Alderman Nidiffer, second by Alderman Meade to include the
wastewater plant road in the bid both together with the lake road and sepazately. Voice
vote, motion carried.
Chief Elam requested permission to spend $825 for registration for Lt. Edwazds to attend
the FBI's Midwest Law Enforcement Executive Development Seminar, August 8-13, 1999.
Chief Elam stated that it is an honor to be accepted for this seminar. Motion by Alderman
Nidiffer, Second by Alderman Meade to authorize the expenditure of $825 for Lt.
Edwazds to attend this seminaz. Voice vote, motion carried.
Clif O'Brien presented a written plan for this summer's MFT work. A portion of sidewalk
replacement with TIF funds will be done in conjunction with MFT work on Main Street
on the west side of Fulton Square Mall, which was a condition for the sale of the Mall.
The total MFT project is $228,700. Most of the work will be hot sand seal. Motion by
Alderman Meade, Second by Alderman Nidiffer to send the plan to council for approval.
Voice vote, motion carried.
Maurer Stutz, Inc. presented a proposal to provide engineering design services for a
finished water transmission main at a cost of $93,000 to come out of the grant for this
project with the remaining grant money to go to WIRC for their work on the application.
Motion by Alderman Meade, Second by Alderman Nidiffer to approve this agreement and
to pay these expenses from the grant money and to move forwazd on the next grant
application regazding this project. Voice vote, motion carried.
Jim Snider discussed a bill for engineering services from CMT for additional expenses on
spillway repairs. These additional charges were approved previously by the Council. The
1st of 2 installments is $10,313.04, due this month. Motion by Alderman Meade, Second
by Alderman Nidiffer to pay this bill out of the lake development fund. Voice vote,
motion carried.
Mayor Edwazds informed the committee that City Attorney, Jim Elson, has not had his
retainer fee increased on an annual basis, however his malpractice insurance which he pays
annual has greatly increased. Most of his work is for the City. To help offset a portion of
the malpractice insurance fees, Mayor Edwazds suggested the City increase in his retainer
fee. Motion by Alderman Meade, Second by Alderman Nidiffer to increase the City
Attorney's retainer fee to $30,000 annually. Voice vote, motion carried.
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Motion by Alderman Meade, Second by Alderman Nidiffer to allow the Fulton County
ESDA to install Canton frequencies on their radios, at their expense, for better
communication between the local and county ESDA. Voice vote, motion carried.
Chief Stanko discussed the need for an air compressor and electric drops in the bay area at
the fire department. He presented two quotes. No action was taken. The committee
directed Clif O'Brien and George Spahr to look into doing this project in house. Motion
by Alderman Nidiffer, Second by Alderman Meade to hold this item over until next
committee meeting. Voice vote, motion carried.
Motion by Alderman Meade Second by Alderman Nidiffer to allow Chief Stanko and one
assistant chief to attend the International Association of Fire Chiefs Conference in Kansas
City, Missouri from August 28-31, 1999 at an approximate cost of $1960. Voice vote,
motion carried.
Motion by Alderman Meade, Second by Alderman Nidiffer to waive the bidding
requirements in order to allow Chief Stanko to purchase nine new portable radios with
accessories at a total cost of $5,040 with funds to come from the Capital Budget. Voice
vote, motion carried.
Motion by Alderman Nidiffer, Second by Alderman Meade to renew the City's annual
NAIER membership fee at a cost of $575. Voice vote, motion carried.
Motion by Alderman Meade, Second by Alderman Nidiffer to approve the expense of
$3,000 for the 960 + page transcript of the Ayers hearing conducted three days last week
by the Police and Fire Commission. Voice vote, motion carried.
Clif OBrien noted that this weekend is Gabby Days. Monday, the city will be picking up
the left over items but, according to landfill regulations, will not pick up tires, batteries,
yazd waste, construction material, plate glass, auto parts, or appliances. Residents will be
responsible for the removal of these items. No other business was discussed and the
committee adjourned.
Negotiations, Grievance & Persobnel Committee
Kevin Meade, Chairman
There was no business for discussion and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Alderman Meade chaired the committee in the absence of Chairman Molleck. Mayor
Edwazds stated that it was time to be thinking about updating the City's Comprehensive
Plan. He has a sample of Morton's Plan that he would like the Aldermen to review.
Linda Caudle stated that the final active HHS Loan has been paid in full. This payment
will allow the city to make both of this year's payments to the USDA on the one million
dollar loan the city received in 1984 to assist in business development. Payments are due
in June and December of each year through 2013. No action required at this time.
Legal & Ordinance Committee
David Nidiffer, Chairman
Mayor Edwards discussed a request for a stop sign at the intersection of Olive Street and
10th Avenue. Chief Elam approves of this request. Motion by Alderman Sarff, Second
by Alderman Meade to recommend to council that a stop sign be erected at the
intersection of Olive Street and 10th Avenue. Voice vote, motion carried.
City Attorney Jim Elson addressed the committee regarding Juniper Street. Nothing has
happened to date to correct the problems by the developer. Alderman Sari' stated that
this is a serious problem with the developers putting in a sub standard street that the city
cannot accept. Motion by Alderman Sarff, Second by Alderman Meade to allow the City
Attorney to contact the developers regarding this situation. Voice vote, motion carried.
Attorney Elson also updated the committee on the Kelly Home case. Today the court
ruled in favor of the City and of the resident
Mayor Edwards stated that the City removed a building several years ago on South Main
Street next to the Risser Sewing Building. The wall to the Risser Building is a shared
wall which the City owns. The city has no use for this wall. Mayor Edwards suggested
that the City give a quite claim deed of the wall in order that this building be sold, and
remove the city from all responsibilities. Motion by Alderman Meade, Second by
Alderman Sarff to give a quite claim deed of will on the Risser Building on South Main
Street. Voice vote, motion carried. No further business was discussed in open session
and the committee adjourned.
Recorded by Linda Caudle
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