HomeMy WebLinkAbout04-14-1999 Clerical
CLERICAL COMMITTEE
City Council Chambers
Apri114, 1999
6:30 p.m.
ors Present: Dave Nidiffer, Kevin Meade, Bob Molleck. Others Present:
Edwards, James Elson, Jim Hartford, Jim May, Clif O'Brien, Steve White, Chi
Linda Caudle, George Spahn, Jim Snider, Greg Pollitt, John Froehling, Chris
Finance Committee
Larry Sarff, Chairman
Due to the absence of Alderman Sarff, Alderman Meade served as chairman of the
Finance Committee. Bills were discussed and clarified by Jim Snider. There is a change
under Meter Readers for Hossler's Auto Plaza. The amount should read $227.73. Motion
by Alderman Molleck, second by Alderman Nidiffer to send the bills to council for action.
Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Molleck to allow Steve White to
purchase a 150 gallon tank and 1/2 hp mixer for the corrosion inhibitor at a cost of
$959.70 from Water Solutions Unlimited. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Molleck to waive the bid requirements
to allow for the purchase of 14,490 pounds of blended phosphate at a cost of $20,000
from Water Solutions Unlimited for use as a corrosion inhibitor. Under discussion Steve
White informed the committee that blended phosphate is not available from most
companies. Voice vote, motion carried.
Motion by Alderman Molleck, second by Alderman Nidiffer to approve the cost of
repairing the 125 hp original pump at the water plant in the amount of $2,196.99 to come
from the depreciation account. Voice vote, motion carried.
Motion by Alderman Molleck, second by Alderman Nidiffer to approve placing a 1/4 page
ad in the Spoon River Scenic Drive Fall Festival Program Book at a cost of $40.00.
Under discussion, Linda Caudle stated that the city has been placing an ad in the book for
several years and she would re-design the ad for this year. Voice vote, motion carried.
Motion by alderman Nidiffer, second by Alderman Molleck to open the chemical bids for
the water plant. Voice vote, motion carved.
Bids from G.S. Robins & Co., Ulrich Chemical Co. and Interstate Company were opened
and read aloud. (bid tab sheet attached) Motion by Alderman Molleck, second by
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Alderman Nidiffer to refer the bills to staff for a recommendation. Voice vote, motion
carried.
Motion by Alderman Molleck, second by Alderman Nidiffer to approve the pay request
from Leander Land Company for the Depot project in the amount of $21,690.40. Voice
vote, motion carried.
Motion by Alderman Molleck, second by Alderman Nidiffer to approve Change Order # 1,
from Leander Land Company to add $670 to the original contract cost for the depot
rehabilitation for additional electrical service work that was needed. Voice vote, motion
carried.
Motion by Alderman Nidiffer, second by Alderman Molleck to approve Change Order #2,
from Leander Land Company to add $1,143.72 to the original contract cost for the depot
rehabilitation for extra costs required to remove the existing sewer pipe and install new
PVC pipe. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Molleck to approve Change Order #3
from Leander Land Company to change the date of completion in the original contract to
May 31, 1999. Voice vote, motion carried.
Chief Elam requested approval to send five police supervisory officers to the annual
Executive Management Retraining seminar in Springfield, June 27-29, 1999. tuition cost
is $125 per officer and additional funds would be needed for some meals. Lodging and
materials are paid by the Illinois Law Enforcement Executive Institute. Motion by
Alderman Molleck, second by Alderman Nidiffer to send five officers to the Executive
Management Retraining Seminar in Springfield at an estimated cost of $750.00. Voice
vote, motion carried.
Jim Snider distributed a written 1999-2000 Budget Summary which includes a report from
Treasurer Pat Wright, outlining the anticipated revenues for the next fiscal year. Copies
of the complete proposed budgets from department heads were also distributed for review
by committee. No action required at this time.
Motion by Alderman Molleck, second by Alderman Nidiffer to send Clark Wilson to the
Annual ICCA Educational Conference, (Illinois Council of Code Administrators), May 3rd
through 5th at Starved Rock at a cost not to exceed $500. Voice vote, motion carried.
No other business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
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Chairman Meade requested an executive session at the end of the meeting for the purpose
of negotiations, and personnel. No business was discussed in open session and the
committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Alderman Molleck reported that a downtown TIF Rehabilitation Loan has been paid in full
by Fuller's Jewelry. No further business was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
As an informational item, Attorney Jim Elson reported that a letter had been sent by him
to the business at the corner of Avenue B and West Locust Street regarding the need to
provide an off street parking lot as proposed by the business at a meeting of the Planning
and Zoning Commission during their request for rezoning of the property. No action
required by committee at this time.
Motion by Alderman Molleck, second by Alderman Meade to enter into executive session
for the purpose of negotiations, and personnel. Roll call vote -Ayes: Aldermen Nidiffer,
Meade, May, Molleck and Hartford. Motion unanimous.
Committees reconvened in open session for the purpose of adjournment. No further
business was discussed in open session and the committee adjourned.
Recorded by Linda Caudle
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