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HomeMy WebLinkAbout08-22-00 Mechanical Mechanical Committee Minutes City Council Chambers August 22, 2000 - 6:30 p.m. Members Present: Jim Hartford, Chet Phillips, Jim May, Jo Ann Shores Others Present: Mayor Donald Edwards, Attorney Jim Elson, Dave Nidiffer, Larry Sarff, Bob Molleck, Kevin Meade, Chief Elam, Chief Stanko, Clark Wilson, Jim Snider, Linda Caudle, Clif O'Brien, Steve White, George Spahn, John Froehling, Matthew Leaf, Harlan Banister, Chamber of Commerce Executive Board. Public Safety & Traffic Committee Jo Anne Shores, Chairman Chief Elam distributed the written monthly police report which was self explanatory. He asked for permission to order 100 books of traffic tickets for $480 plus shipping. With shipping this may go over the $500 limit. The committee advised Chief Elam to order the tickets. Chief Stanko distributed the monthly fire department report along with the ESDA report. No other business was discussed. The Public Safety and Traffic Committee adjourned. Streets & Garbage Committee Chet Phillips, Chairman Clif O'Brien informed the committee that he has looked at the 150 year parking lot, the parking lot west of the Depot and the Industrial Park Road. All are in need of repair and all are in TIF Districts. Clif will bring to council some ideas and estimates on repairs and improvements to these areas. Due to time limits, Clif does not feel that the work is feasible for this year, however he suggests committing the TIF funds now to be used next year. He also reported that the LAPP FAU projects should begin this week followed by the MFT work. He also added in his report that the sewer on 14~' Avenue was lined today and clean up will be done on Wednesday. Mayor Edwards received a request from White Oaks to block off the street in front of their business on September 9~' from 2 to 11 p.m. for a Jr. Football League Fund Raiser which will be held in their parking lot. The street barricade would be for safety purposes. The committee had no objections to this request. Alderman Meade reported that he received a fax from Superior Direct Loan Company wanting the City to do another subordination agreement for Betty Hammond on a 1984 Rehabilitation Loan. Her no interest loan through the City is for $7,867.22. Alderman Meade asked that Linda Caudle and Jim Elson follow through in contacting the Loan Company for the proper written request. No action required at this time by the committee. ~/ There was no other business to be discussed under Streets and Garbage, and the committee adjourned. Lake, Buildings & Grounds Committee Jim Hartford, Chairman Representatives from the executive board of the Canton Chamber of Commerce attended the committee meeting. Jim Fassino, President of the Chamber, served as spokesman. The purpose of the Chamber's request to meet with the committee was to share ideas and create a good working relationship with the City. He shared the goals, long term objectives, projects, and issues of the Chamber and asked the committee for input on what they see should be included in the Chamber's long term goals. He also urged city officials to attend all Chamber functions. Mr. Fassino also invited city officials to attend a bus trip Monday to visit an Ethanol Plant in Iowa, sponsored by the Chamber, Wells Fargo Bank, Mid America National Bank and the Farm Bureau. This trip is to investigate the possibilities for an Ethanol plant that would benefit our area. Linda Caudle will attend. Mayor Edwards said that he feels the Chamber's goals and the City's goals are closely related in the area of encouraging business to the community and supporting community improvement. He felt the Chamber's main objective is to increase retail dollars. Mayor Edwards also mentioned that the City is actively working on code enforcement in regards to deteriorating buildings downtown. The City could possibly offer $1.00 for Rick Lillie's "Randolph Building" and use TIF funds to tear it down to make way for new development. He also added that the City would first need to secure a developer. Tony Rolando, Executive Director of the Chamber, added that we all should keep in mind Kurt Huber who is currently rehabilitating the old Capital Theater. Alderman Sarff added that he feels the Chamber needs to be involved in the fireworks and that City funds cannot be used for such activities. He felt it would be good to continue meeting together to work on specific items. Mark Johann, member of the Chamber Executive Board, said that he felt the Chamber's objective of increasing retail is only 1/3 of its responsibility. Its function is to help the community grow by bringing in new business and new residents. He felt the Chamber and the City should set aside resources to promote the community to outside areas. Mayor Edwards said that the City works to promote itself outside the community on a daily basis and sends out letters to attract new business continuously. Community Development is worked on every day and has been since the closing of the IH Plant. Alderman Molleck added that the City has made great strides in fixing up the downtown area and we are continuing to move forward. Alderman Meade said it is important to identify specific projects that the Chamber and the City can work on together. 2 Phil Miller, Executive Director of the United Way forZ'rreater Canton, addressed the committee with his concerns of being dislocated after the City gains ownership of the Wells Fargo Bank Building. He is interested in starting a dialog as to what is available for a United Way office. He also requested to use the Historic Depot for a United Way sponsored Business After Hours and Kick Off for its annual campaign. The date would be September 21~`, the day following the Historic Depot dedication. Mayor Edwards stated that he has no objections and feels this would be a good use. "Catfish" Bartlett attended the meeting to ask if the City knew of a location for the local retirees. They do not have funds to pay rent and will be out of their present location in January. Mayor Edwards suggested that the City owned comfort station could be purchased and remodeled to house those offices that will be moved from the Wells Fargo Bank Building. The comfort station will be open at 10:00 a.m. this Friday for persons interested in viewing the facility. After the discussion, Mayor Edwards thanked the Chamber for attending the meeting and for sharing information with the committee. Committee members discussed at length the Policy and the Contract for the use of the Historic Depot, which was prepared by the Canton Heritage Committee and attorney Jim Elson. Chief Stanko asked that item #15 include, "must comply with all fire codes." Also add the capacity at 49 for the North room and 49 for the South room. Alderman Meade suggested that there be a flat fee for the users and keep the $25.00 refundable deposit. Fees will be as follows: Other taxing bodies at no charge, not-for-profit organizations with a registered office in Canton - $25.00, all Canton residents using the depot for activities where no admission is charged and they do not raise funds at the site - $50.00, Canton for profit users - $100.00, non residents and not-for-profit organizations who do not charge an admission or raise funds at the site - $200.00, and, individuals and for profit organizations maintaining residences other than Canton who use the depot for activities which charge admission or raise funds through activities at the site - $300.00. A motion was made by Alderman Phillips, seconded by Alderman Shores to accept the contract and policy for the depot as amended and send it on to the council. Voice vote, motion carved. A motion was made by Alderman Shores, seconded by Alderman Phillips to allow the United Way to use the Historic Depot on September 21~` for a Business After Hours and Campaign Kick off at a user fee of $25.00 plus a refundable $25.00 key deposit. Roll call vote was as follows: Ayes -Aldermen May, Shores, Meade, Nidiffer, Sarff, Phillips, Hartford, and Molleck. Nays -none. Motion carried. Motion was made by Alderman Phillips, seconded by Alderman Shores to open the bids for the Canton Post Office Sidewalk. Bids were opened and read aloud as follows: Greg Foose - $5527, Landmark Construction - $6250, Otto Baum (Ed Locke) - $7496.30. A motion was made by Alderman Shores, seconded by Alderman May to refer the bids to staff for review. Voice vote, motion carried. 3 Phil Miller, Exec~ut/ive Director of the United Way for greater Canton, addressed the committee with his concerns of being dislocated after the City gains ownership of the Wells Fargo Bank Building. He is interested in starting a dialog as to what is available for a United Way office. He also requested to use the Historic Depot for a United Way sponsored Business After Hours and Kick Off for its annual campaign. The date would be September 21~`, the day following the Historic Depot dedication. Mayor Edwards stated that he has no objections and feels this would be a good use. "Catfish" Bartlett attended the meeting to ask if the City knew of a location for the local retirees. They do not have funds to pay rent and will be out of their present location in January. Mayor Edwards suggested that the City owned comfort station could be purchased and remodeled to house those offices that will be moved from the Wells Fargo Bank Building. The comfort station will be open at 10:00 a.m. this Friday for persons interested in viewing the facility. After the discussion, Mayor Edwards thanked the Chamber for attending the meeting and for sharing information with the committee. Committee members discussed at length the Policy and the Contract for the use of the Historic Depot, which was prepared by the Canton Heritage Committee and attorney Jim Elson. Chief Stanko asked that item #15 include, "must comply with all fire codes." Also add the capacity at 49 for the North room and 49 for the South room. Alderman Meade suggested that there be a flat fee for the users and keep the $25.00 refundable deposit. Fees will be as follows: Other taxing bodies at no charge, not-for-profit organizations with a registered office in Canton - $25.00, all Canton residents using the depot for activities where no admission is charged and they do not raise funds at the site - $50.00, Canton for profit users - $100.00, non residents and not-for-profit organizations who do not charge an admission or raise funds at the site - $200.00, and, individuals and for profit organizations maintaining residences other than Canton who use the depot for activities which charge admission or raise funds through activities at the site - $300.00. A motion was made by Alderman Phillips, seconded by Alderman Shores to accept the contract and policy for the depot as amended and send it on to the council. Voice vote, motion carried. A motion was made by Alderman Shores, seconded by Alderman Phillips to allow the United Way to use the Historic Depot on September 21~` for a Business After Hours and Campaign Kick off at a user fee of $25.00 plus a refundable $25.00 key deposit. Roll call vote was as follows: Ayes -Aldermen May, Shores, Meade, Nidiffer, Sarff, Phillips, Hartford, and Molleck. Nays -none. Motion carried. Motion was made by Alderman Phillips, seconded by Alderman Shores to open the bids for the Canton Post Office Sidewalk. Bids were opened and read aloud as follows: Crreg Foose - $5527, Landmark Construction - $6250, Otto Baum (Ed Locke) - $7496.30. A motion was made by Alderman Shores, seconded by Alderman May to refer the bids to staff for review. Voice vote, motion carried. 3 No additional business was discussed and the committee adjourned. Public Works, Water & Sewer Committee Jim May, Chairman Gary Orwig informed the committee that the Industrial Park lift station pump wet well controller went bad. Anew one from Gasvoda was ordered and repaired. The cost incurred was $1151 plus freight. Because of the immediate need this was approved by the Mayor. Motion by Alderman Hartford, seconded by Alderman Shores to approve this expense. Gary also reported that the East Side Plant repairs have been approved by Mauer & Stutz Engineers and the East Side Plant will be on line next week. A motion was made by Alderman Meade, seconded by Alderman Phillips to enter into an executive session for the purpose of personnel. Roll call vote as follows Ayes: Aldermen May, Shores, Meade, Nidiffer, Sarff, Phillips, Hartford, Molleck. Nays: none Motion was unanimous. After executive session, the meeting reconvened in open session. Executive minutes are on file. No other business was discussed in open session and the committee adjourned. Recorded by Linda Caudle 4