HomeMy WebLinkAbout09-11-2001 Clerical
MINUTES
CLERICAL COMMITTEE
City Council Chambers @ Historic Depot
September 11, 2001 - 6:30 p.m.
Members Present: Jim Hartford, Larry Sarff, Mary Fillingham, Larry Sarff
Others Present: Mayor Jerry Bohler, Attorney Ron Weber, Robert Molleck, Asst.Chief Dan
Oaks, Chief Elam, Gary Orwig, Clif O'Brien, Steve White, Linda Caudle, Joe Ginger, Harlan
Banister, John Froehling
Due to today's attack on the United States, Mayor Bohler asked that tonight's format for the
opening of the committee meeting be changed to include the Pledge of Allegiance and an
Invocation. Mayor Bohler lead the Pledge of Allegiance followed by an invocation by Alderman
Jim Hartford. Mayor Bohler reminded the citizens they may donate blood by contacting the
Mississippi Valley Blood Center or the American Red Cross and provided the numbers to call
for appointments.
(Mississippi Valley -1-800-747-5401, American Red Cross Peoria - 674-7171, Galesburg Red
Cross - 344-1611, for information on having a blood drive at a business - 647-2040)
Chief Elam stated that the police department is required to provide security for the Army
Reserve Center in top security situations such as the country has today. This security will
continue for a few days.
Finance Committee
Jim Hartford, Chairman
Bills were reviewed and discussed. Motion was made by Alderman Sarff, seconded by
Alderman West to send the bills to council for action. Voice vote, motion carried.
The budget report by Budget Administrator Dave White will be handled in the form of a
memorandum regarding new city hall furnishings which is an item listed later on the agenda.
A Motion was made by Alderman Sarff, seconded by Alderman West to approve the purchase of
parts for the sludge pump at the wastewater plant from Penn Valley Pump in the amount of
$2775 plus shipping with the funds coming from the operating budget. Voice vote, motion
carried.
The moisture balance scale purchase was removed from the agenda.
Chief Elam addressed the memo from Budget Administrator Dave White, requesting the
committee's approval to proceed with the purchase of items needed for the new city halUpolice
station. Last spring council approved $21,000 for furnishings and equipment. He will look at
making purchases through the Department of Corrections' Furniture Program and the Joint
Purchasing program through the central Management Services of the State of Illinois. He
requests authorization to coordinate and review the needs of the police department, water
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department and administration and make the necessary purchases. Harlan Banister stated that
Wells Fargo has left some of their furnishings for the City to utilize. Chief Elam said that Dave
White will co-ordinate everyone's needs by also utilizing what is available. A Motion was made
by Alderman Sarff, seconded by Alderman Fillingham to approve Dave White's request to
coordinate and purchase the needs of all departments for the move to the new city halUpolice
station. Voice vote, motion carried.
A Motion was made by Alderman Sarff, seconded by Alderman Fillingham to allow Chief Elam
to work with a local vendor to expand the police department's current video and audio
equipment needs for the new building. Under discussion, Chief Elam added he plans to utilize
the present equipment including the cameras in the old council chambers. Voice vote, motion
carried.
The bill for the Industrial Park Roadway Repairs, MSI Project #234-010018, listed on the
agenda is included in this month's list of bills which will be presented at the council meeting.
A Motion was made by Alderman Sarff, seconded by Alderman West to approve Clif O'Brien's
request to spend $1200 with Paul's Transmission to repair a Ford Pickup in his fleet, which is
used for snow removal. Voice vote, motion carried.
Assistant Chief Dan Oaks reported on a written request from Chief Stanko to replace personal
protection equipment for several fire fighters. Due to normal wear and tear, these components
are no longer serviceable. A Motion was made by Alderman Sarff, seconded by Alderman
Fillingham to approve the purchase of 4 coats and 3 pants in personal protective equipment at a
cost of $4,701.85, out of the operating budget. Voice vote, motion carried.
No other business was discussed and the committee adjourned.
Legal & Ordinance Committee
Mary Fillingham, Chairman
There was no business discussed under the Legal & Ordinance Committee and the committee
adjourned.
Community & Industrial Development Committee
Craig West, Chairman
Alderman West reported that he and Linda Caudle attended a meeting of the West Central
Illinois Rural Coalition on Economic Development which was held last month in Canton. State
Representative Mike Smith spoke on agri-business and it's place in Central Illinois. Thirty-five
people attended from Canton, Farmington, Elmwood, Pekin, Peoria, Macomb and Lacon. He
reported that this group is a networking organization to share ideas on economic development.
The next meeting will be held in Peoria.
Linda Caudle continued the update by informing the committee that last month's building permit
report is a positive indicator for Canton with total improvements in the community amounting to
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$1,556,722. She also added that another Community Development Block Grant made in 1981
has been paid in full in the amount of $3,218.50.
Linda mentioned that APAC is adding 75 new jobs, bringing their total employment to 160.
Anyone wishing to apply for a position may go to APAC's web site at anaccustomer
service. com.
Kathie Brown, Economic Development Educator for the University of Illinois Extension in
Macomb and Rhonda Ferree, University of Illinois Extension in Lewistown were present to
discuss a new initiative for tourism. Linda Caudle introduced Kathie Brown and noted that she
is working with this committee to develop a plan to capture tourism dollars in our area. Ms.
Brown talked about the tourism corridor the group has designated that extends from South of
Peoria to Meradosia focusing on several conservation areas which are attracting over one million
tourists each year. She stated that the group's mission is to find ways to keep those visitors in
our area longer and to capture additional tourism dollars by providing what the tourists need.
She emphasized the importance of working together as a region for greater economic benefits.
There will be a strategic planning session this winter. Ms. Brown hopes that each community in
the corridor, which includes Canton, will provide 4 to 5 member teams to work on this planning
session. She also has a slide presentation, which she would be happy to present to local
organizations or businesses. The theme for this project is "Discover the Illinois River Valley".
No further business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Larry Sarff, Chairman
Mayor Bohler asked the committee to consider changing the title of Community Development
Coordinator to Public Relations Director due to confusing the Community Development title
with the new position title of Economic Development Director. A job description was
distributed regarding the position of Public Relations Director. Alderman Sarff said he would
like to see the title changed to Public Relations Coordinator. A Motion was made by Alderman
Hartford, seconded by Alderman Fillingham to recommend to council, changing the title of
Community Development Coordinator to Public Relations Coordinator. Voice vote, motion
carried.
Attorney Weber commented that the City is looking at coordination of physical exams for new
personnel.
No other business was discussed and the committee adjourned.
Recorded by Linda Caudle
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