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HomeMy WebLinkAbout04-10-2001 Clerical MINUTES CLERICAL COMMITTEE City Council Chambers @ Historic Depot April 10, 2001 - 6:30 p.m. .Members Present: Dave Nidiffer, Kevin Meade; Robert Molleck, Larry Sarff Others Present: Mayor Donald Edwards, Jim Elson, Jim May, Jim Hartford, Jo Anne Shores, Steve White, Bonnie Cremer for Chief Stanko, Jim Snider, Gary Orwig, Clif O'Brien, Linda Caudle, Clark Wilson, George Spahn, Bill Phillips, John Froehling, Tony ~ Lee Finance Committee Larry Sarff, Chairman Bills were reviewed and discussed. Motion was made by Alderman Molleck, seconded by Alderman Meade to send the bills to council for action. Voice vote, motion carried. Bill Phillips, representing Phillips and Associates, (after reviewing the five bids for the new city hall building), recommended the City accept the low bid of Leander Construction Inc. in the amount of $477.400 for the new Canton City Hall remodel project. Under discussion it was noted that Phillips and Associates discussed the bid with Leander Construction and reported there are no errors or omissions. Voice vote, motion carried. In the absence of Chief Stanko, Bonnie Cremer requested authorization for the fire department to purchase one set of replacement personal protective equipment at a cost of $1,288.35. This is a budgeted expense in Category 470 of the operating budget. Motion by Alderman Nidiffer, seconded by Alderman Molleck to approve this request. Voice vote, motion carried. Gary Orwig requested authority to have the polymer unit repairs done for the press system in the amount of $785 plus freight. Motion by Alderman Molleck, seconded by Alderman Nidiffer to approve these repairs. Voice vote, motion carried. Jim Snider offered the committee an opportunity to ask questions about the 2001-2002 proposed budgets. Alderman Sarff asked for more time to review them. Steve White reported that the influent lines carrying treated water from the clarifier to the filters have built up with deposits and are restricting flow. Illinois Meter, Inc. has a jet/vac unit to clean the lines and they would provide a video inspection for the quote of $2100, which includes travel time. The work would be done in the evening. Motion by Alderman Meade, seconded by Alderman Nidiffer to approve this expense. Voice vote, motion carried. Steve discussed the need to replace two 12" waste valves on the filters at the water plant. As in the past, he would replace the ones in worst operating condition. This is a budgeted item. Motion by Alderman Meade, seconded by Alderman Nidiffer to approve the replacement of two 12" valves at the water plant at a total cost of $3634 plus shipping. Voice vote, motion carried. Mayor Edwards reported on problems the contractor discovered on the resurfacing of the parking lot across from the depot. The lot was bid when snow was on the ground and some of the areas that require additional work were not visible. One of the main problems is a soft spot on the SE corner. There are additional items that need attention and the Mayor suggested that these be done while the contractor is on site, which would be less expensive in the long run. The engineer recommends the additional work in the amount of $8,861. (The original bid was $35,000 of TIF funds.) Motion by Alderman Nidiffer, seconded by Alderman Molleck, to include the additional work in the amount of $8,861. Having no other business to discuss, the Finance Committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman Alderman Meade requested an executive session for the purpose of negotiations and personnel. There was no other business for discussion and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman As an informational item, Alderman Molleck reported that Linda Caudle is currently updating the City's community profile to be placed on DCCA's website and on Ameren's Economic Development website. He also mentioned that she is working with a lead from DCCA on a possible business but the information was confidential at this time. No other business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman Aaron Stremmel addressed the committee with concerns about the demolition of the back section of the Randolph Building. She is currently leasing space in the front of the building for an Internet business. She is anxious to open the new business but has been told by Ameritech that there is a possibility of being without phone service for at least 30 2 `~~rr- days. She presented several of her concerns and questions to the committee. Zoning Officer, Clark Wilson, said he had been trying to get the answers she needed up until 4 p.m. today but has not been able to get the information from those persons involved. He also talked with Ameritech. They told him they had started on a design to update the phone system but someone would have to pay for it. He said that the actual demolition would take a very short amount of time but there are concerns about the wall. Clark told Mrs. Stremmel that as soon as he is informed he will meet with all of the tenants in the building. Attorney Elson stated that his research revealed that Ameritech has no easements over that property. Since this is a court ordered demolition, the City may need to go back into court if Ameritech does not get their lines out of the way of demolition. No action was required by the committee. Mayor Edwards addressed the pre annexation agreement which was on the agenda. Darren and Jayne Tompkins were getting ready to close on property they were purchasing when they found out that they were required to have a signed pre annexation agreement before they could complete the closing. The property is not contiguous with the City. The agreement has been received with their signatures .and is ready for approval and signatures from the City. A motion was made by Alderman Sarff, seconded by Alderman Molleck to send the agreement to City Council for action. Voice vote, motion carried. A motion was made by Alderman Meade, seconded by Alderman Nidiffer to enter into executive session for the purpose of negotiations and personnel. Roll call. Ayes: Aldermen May, Nidiffer, Meade, Sarff, Phillips, Hartford, Molleck. Nays: Motion carried. The committees met again in open session for the purpose of adjournment. No other business was discussed, and the committee adjourned. Recorded by Linda Caudle 3