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HomeMy WebLinkAbout01-09-2001 Clerical CLERICAL COMMITTEE City Council Chambers @ Historic Depot January 9, 2001 6:30 p.m. Members Present: Kevin Meade, Larry Sazff, David Nidiffer Others Present: Mayor Edwazds, Jim Elson, Jim May, Chet Phillips, Jo Ann Shores, Jim Hartford, Clif O'Brien, Steve White, Gary Orwig, Chief Elam, Chief Stanko, Jim Snider, Clark Wilson, John Froehlin , Finance Committee Larry Sarff, Chairman Bills were discussed. Motion by Alderman Nidiffer, second by Alderman Nidiffer to send the bills to council for approval. Voice vote, motion carried. Clif O' Brien submitted a request to purchase a backhoe hammer used to break the frozen ground on water main breaks. Clif explained that for yeazs the City has been assisted by CIPS when this equipment is needed. Due to a change in policy, CIPS will no longer provide this equipment for use by the City. The rental cost for the hammer is $2000 per month plus $1000 for fittings. Clif recommended the purchase of a new hammer including fittings from McCain Power & Equipment in the amount of $9,900 to be billed in three monthly installments. Jim Snider indicated this would be a capital expense out of system maintenance. Motion made by Alderman Meade, second by Alderman Nidiffer to purchase the hammer. Voice vote, motion carried. Jim Snider briefed the committee as to the possible reimbursement of certain snow removal cost incurred in December by the Federal Emergency Management Agency (FEMA). The county has been declared a disaster area due to the snowstorms during the month. Clif O'Brien estimated $40,000 was spent on snow removal in December. The City received reimbursement of 75% from a snowstorm 2 years ago fora 48-hour period. Information will be forthcoming as to the extent of reimbursement the City will revive. Chief Stanko submitted a request to send Lieutenant Tom Shubert, who serves as training officer, and fire fighter Tony Plumer to the Fire Department Instructors Conference to be held in Indianapolis February 27 - Mazch 4, 2001. Total cost is projected as $2,016. This is a budgeted expense in category 430 of the operating budget. Motion made by Alderman Meade, second by Alderman Nidiffer to approve the request. Voice vote, motion carried. Mayor Edwazds informed the committee that he as received a letter from IDOT regazding the S`~ avenue re-surfacing project. IDOT is expanding its scope of work for the proposed improvement to include relocating the water main on 5~' avenue. There aze concerns about the condition of the existing main and its ability to withstand the rigors of construction. Relocation of the pipe from underneath the pavement to behind the proposed curb will help preserve the integrity of the pavement in future years by eliminating the need for patching due to water main repairs. IDOT will assume the cost of the water main relocation as part of its rehabilitation project. The water main dates back to 1930: IDOT work is limited to replacing the existing water main and re-establishing any existing services to the pipe. If the city wishes to upgrade the existing system, the work can be added to IDOT's plan. The additional cost of upgrading the system to a larger pipe than the existing 6" size will be the city's responsibility. Clif indicated we probably should increase the line size to accommodate future growth on the south end of town, Alderman Sarff recommended that Clif contact Colin Edwards with Maurer-Stutz to determined future capacity needs of a larger line. The Committee was unanimous in its thoughts to increase the line size if it was cost effective to do so. No other business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman Alderman addressed the committee concerning the proposed Drug Policy with the Fire Department. But for a few small changes in contract language, the agreement will be ready for council approval at next Tuesday's city council meeting. No business was discussed and the committee adjourned. Community & Industrial Development Committee Robert Mollec~ Chairman John Davis of Graham addressed the committee regarding a new assisted living project in Canton that the Hospital was supporting. John introduced to the committee Mazk Peterson of Peterson Health Caze. Peterson currently owns the Sunset Manor Home on First Avenue. He presented a proposal to construct a planned senior living community along 2"d Avenue between East Pine and the railroad tracks. The city owns several lots along this stretch of 2"d Avenue. 2 The Senior Living Community would be divided into three different phases. Assisted living units, independent living units and condominiums. The entire scope of the project would cost 8 million dollars and employee 60 full-time people. Mayor Edwazds indicated that this would go well with the redevelopment plan for the adjacent 33-acre former IH plant site. It might also be possible to extend the current TIF district in that azea. Mark Peterson said that they hired a consultant to survey the community to assess the need for this type of project. They recommend this site due to its central location to downtown versus a site on the edge of town. Mazk Peterson said they were ready to move forwazd with the project if they were assured the remaining buildings on the IH site would be removed. Clark Wilson said that he and Jim Snider were confident the USEPA would continue the clean up of the site to completion. Mayor Edwards indicated he was willing to commit to Peterson that the buildings would come down one way or the other. Several minutes of discussion occured with the committee. The committee expressed their general approval of the plan. Mark Peterson said they would return in the next few months to discuss the matter further. No additional business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman Mayor Edwazds brought a request by Moore's Pub for a special events license for the special fighting event previously approved at the Industrial Pazk for January 27, which Phil Johns is conducting. Previously, Viano's was going the sponsor the event. Mayor Edwazds indicated he has already signed the special events license since council had already approved the event. He asked the committee to bless this change in bar sponsorship. Motion made by Alderman Sarff to sanction the special events license signed by Mayor Edwazds for Moore's Pub, second by Alderman Meade. Voice vote, motion carried. No additional business was discussed and the committee adjourned. Motion to adjourn at 7:40pm made by Alderman Meade, second by Alderman Nidiffer. Voice vote, motion carried. Recorded by Jim Snider