HomeMy WebLinkAbout06-11-2002 Clerical
MINUTES
CLERICAL COMMITTEE
City Council Chambers @ Historic Depot
June 11, 2002 - 6:30 p.m.
Members Present: Jim Hartford, Mary Fillingham, Larry Sazff, Craig West
Others Present: Mayor Jerry Bohler, Ron Weber, Dave White, JoAnne Shores, Les Carl,
Bob Molleck, Chief Stanko, Chief Edwards, Joe Carruthers, Steve White, Clif O'Brien,
Linda Caudle, Joe Gin er, John Froehling
Mayor Bohler called the meeting to order at 6:30 p.m. with introduction of committees.
Finance Committee
Jim Hartford, Chairman
Bills were discussed. A Motion was made by Alderman West, seconded by
Alderman Sarff to send the bills to council for action. Voice vote, motion unanimous.
Budget Administrator Dave White did not have a prepazed report because the financial
information needed for the report had not been provided to him before this meeting.
Chief Stanko asked for authorization to purchase a Tempest positive pressure ventilation
fan at a cost of $1220,80 to replace an existing fan that is over 20 yeazs old and designed
for negative pressure ventilation. A Motion was made by Alderman Sarff, seconded
by Alderman West to purchase a Tempest ventilation fan at a cost of $1220,80.
Voice vote, motion unanimous.
Clif O'Brien distributed a list of streets to be considered for MFT work. Two small
downtown sidewalk improvements at a cost of approximately $13,000 and the downtown
improvement project at a cost of $97,000 will also be funded from Motor Fuel Tax
Funds. (packet of information is on file with original minutes) A Motion was made by
Alderman Sarflf, seconded by Alderman FiWngham to send an ordinance to council
for these MFT projects and to ask Jim Davis at Mauer/Stutz Engineers to apply for
LAPP funds for Chestnut Street. Voice vote, motion carried.
A Motion was made by Alderman Sarff, seconded by Alderman Fillingham to
approve change order #4 for the proposed water transmission main in the amount
of $147,864. Voice vote, motion carried.
A Motion was made by Alderman Sarff, seconded by Alderman West to approve the
pay request for the proposed water transmission main in the amount of $243,451.75
with the money from the contingency account and the remainder to be taken from
the water and sewer account. Voice vote, motion carried.
Chief Edwards requested permission to purchase four bulletproof vests for the police
department in accordance with their five-year replacement rotation plan. The Police
Department received notice of an award of $1,718 from the US Department of Justice
Bulletproof Vest Program, which may be used to pay up to 50% of the costs to purchase
four vests. A Motion was made by Alderman Sarff, seconded by Alderman
Fillingham to allow Chief Edwards to purchase four bulletproof vests at a cost of
$3436 and accept grant funds for this purpose lowering the cost to the City to $1718.
Voice vote, motion unanimous.
A Motion was made by Alderman Sarff, seconded by Alderman West to approve
Chief Edwards' request to replace two 2000 Ford Crown Victorian with two new
Chevy Impalas through the state bidding process along with extras such as striping,
radio installation and one light bar at a total cost of $41,623. Voice vote, motion
carried.
Steve White requested that an item that was discussed at the last Mechanical
Meeting: Bids for cleaning of the sludge beds. be placed on the next Council
Agenda.
No other business was discussed and the committee adjourned
Legal & Ordinance Committee
Mary Fillingham, Chairman
A Motion was made by Alderman Hartford, seconded by Alderman West to
approve a temporary beer garden license for Player's Lounge for an event to be
held at their location on June 29, 2002. Voice vote, motion carried.
Mayor Bohler asked that the Drow Building be placed on the next City Council
meeting for the purpose of discussion since Mr. Lillie had until June 11`6 to present
a plan to the City.
No other business was discussed and the committee adjourned.
Community & Industrial Development Committee
Craig West, Chairman
Alderman West informed the committee of several upcoming events: Chamber Cruise
Inn this Friday, downtown; City auction this Saturday, 9:00 a.m. at the Festival Grounds;
City's softball tournament June 22na at 1:00 p.m.; and Gabby Days June 22"a and 23`a
Linda Caudle informed the committee that two housing rehabilitation loans made in the
late 1980's have been paid in full amounting to $9,000. She welcomed two new
businesses on the South Side of the Square: N Style Beauty Salon and East 10 Outfitters.
She added that Scrapbook Dreams purchased and remodeled the Beckner Building and
expanded their inventory. The Palm Cafe will be featured in the December issue of
Midwest Living Magazine. She added that the City's Community Profile now is available
through a link on the cantonillinois.org web site.
Alderman West reported on Clark Wilson's written IH Brownsfield update. He noted
that additional monitoring wells will be installed at the site to help with planning for
future development.
No other business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Larry Sarff, Chairman
Attorney Ron Weber discussed the problems with former Mayor Edward's IMRF and
period of time of work. He is receiving payment for 19 years and 11 months rather than
the 20 years he put in with the City. Mr. Weber talked with Carol Gummerson and
attorneys for IMRF and they have offered a suggestion for correcting this error. A
Motion was made by Alderman Hartford, seconded by Alderman West to direct
attorney Weber to send a letter to former Mayor Edwards outlining his options
regarding IMRF. Voice vote, motion carried.
Attorney Weber distributed a Memo to begin discussion regarding optional plans on
insurance for elected officials and appointed City employees who have insurance
coverage and do not necessarily need additional coverage from the City. This costs the
city upwards of $500 per month plus additional expenditures from our self-insurance
account. In an effort to save money on insurance claims, these officials and employees
could receive salary or other incentives that would be much more attractive to them and
enable the city to hire or retain a higher quality of elected and appointed personnel.
Attorney Weber reviewed this with the Illinois Municipal League and with another local
attorney. This change of benefit would not constitute additional compensation that would
not have to be delayed until the next election and could be implemented as a simple
adjustment of application of where City dollars go for elected officials and appointed
employees. This does not result in any increase of cost to the City.
Alderman Sarff said that if the elected officials and appointed employees have insurance
and they don't need additional coverage they should do the right thing and refuse the
insurance which would save the City additional money.
Alderman Molleck said it would not be fair to tell someone that since they have
insurance, they can't have additional insurance coverage from the City.
Alderman Sarff said we can negotiate with future personnel that is hired.
Mayor Bohler said the intent is to offer not only elected officials but appointment
employees money instead of insurance coverage. This will not cost the City any
additional money but yet it provides for tremendous savings on paying out insurance
~I'
claims to those persons. The Illinois Municipal League attorneys do not feel this is an
increase in pay for elected officials.
Alderman Molleck said that the City is paying out the premiums anyway and there would
be no additional cost.
Alderman Sarff stated that if elected officials don't need insurance they shouldn't take it.
Alderman Carl said that I see it as not costing the City any more money.
A Motion was made by Alderman West, seconded by Alderman Hartford to instruct
Dave White to find out how many people and how many officials this would affect
and bring this back to the next council meeting for discussion. Voice vote, motion
carried.
Alderman Sarff informed the committee that there would be an executive session
negotiations committee meeting Thursday June 27"' at 6:30 p.m. for the purpose of
negotiations, grievance and personnel to discuss fire contract negotiations. Following the
committee meeting there will be an executive session with the fire union at 7:00 p.m. at
the David W. O'Brien Public Safety Building.
As an informational item, Mayor Bohler said that a candidate for the Economic
Development Director Position has been interviewed and additional candidates will
follow.
No further business was discussed and the committee adjourned.
Recorded by Linda Caudle