HomeMy WebLinkAbout06-25-2002 Mechanical
MINUTES
MECHANICAL COMMITTEE
City Council Chambers @ Historic Depot
June 25, 2002 - 6:30 p.m.
Members Present: Bob Molleck, Jo Anne Shores, Les Carl, Kevin Meade
Others Present: Mayor Jerry Bohler, Attorney Ron Weber, Jim Hartford, Jo Anne
Shores, Chief Stanko, Chief Edwards, Gary Orwig, Steve White, Clif O'Brien, Clark
Wilson, Linda Caudle, Colin Edwards, Joe Ginger, Dail Led er
Mayor Bohler called the meeting to order at 6:30 p.m. with introduction of committees.
Public Safety & Traffic Committee
Robert Molleck, Chairman
Chief Stanko provided a written monthly report of activities for the fire department, and
said that all firefighters attended firefighter training in Peoria this past week. The new
fire apparatus will be shipped July 16t .
Chief Edwards provided a written monthly report of activities for the police department.
The two new police vehicles were picked up yesterday and emergency equipment is
being installed. Two police officers attended an awards banquet and were presented from
the Illinois Department of Transportation, a $1400 piece of equipment for one of the
department's squad cars
Streets & Garbage Committee
Jo Anne Shores, Chairman
Clark Wilson was asked to research the request to close the alley between N. 8~' and N.
9~'. Of the 23 households adjacent to the alley, 3 want the alley vacated, 3 do not, 6 have
no preference and the remainder was unavailable for comment. Clark reported that there
are 4 utility poles and one telephone pendulum affected. Utility trucks can get to all,
except the utility pole closet to Ash. Attorney Weber added that the committee received
a request to vacate the alley and it was not a formal request. The City can choose to leave
the alley as is or expend funds to do a study. Mayor Bohler said that unless 100% of the
residents were in favor of vacating the alley, he did not recommend it be done. A
Motion was made by Alderman Shores, seconded by Alderman Molleck not to
vacate the alley at this time. Voice vote, motion carried.
A Motion was made by Alderman Shores, seconded by Alderman Carl to approve a
request fora "Beer Garden Temporary License" from 1:00 p.m. to 11:00 p.m. July
13t to White Oaks for a Youth Acres fundraiser. Voice vote, motion carried.
Colin Edwards, P.E. with Maurer Stutz Engineers addressed the committee to
recommend the acceptance of the low bid of $429,351.00 from United Paving
Construction Company for the LAPP FY-03 Project M-5007(016) even though it was
higher than originally anticipated. Colin feels if the project was re-bid, the bids may come
in even higher. Maurer Stutz Engineers also provided a written summary of fund status
(attached to original minutes on file). A Motion was made by Alderman Meade,
seconded 6y Alderman Molleck to accept the low bid from United Paving &
Construction, Inc. for $429,351.43. Voice vote, motion carried.
A Motion was made by Alderman Molleck, seconded by Alderman Meade to allow
the Street Department to purchase a rotary lift in the amount of $3,050 installed
from Modal Marketing, Inc. Under discussion, Alderman Molleck said this item has
been needed for several years by the technician to assist in repairs to city vehicles. Voice
vote, motion carried.
No other business was discussed and the committee adjourned.
Lake Buildings & Grounds Committee
Les Carl, Chairman
Chairman Carl announced that the newly formed Lake Improvement Committee has
toured the lake and makes the following recommendations to the Lake, Buildings and
Grounds Committee: 1) Asphalt for roads and parking lots - $63,000; 2) the to dry up
swamp - $2,000; 3) Bathrooms - $2,500; 4) White rock - $10,000; Replace post/boat
dock road & parking lot - $1,000. John Green will provide a tour of the lake to all
council members immediately following the next City Council Meeting. A Motion was
made by Alderman Carl, seconded by Alderman Molleck to allow $78,500 for the
aforementioned lake improvements as recommended by the Lake Improvement
Committee. Voice vote, motion carried.
Mayor Bohler announced that procedures have commenced for the advertisement of bids
on the Drow Building as discussed at the last City Council Meeting. Attorney Jim Elson
who has been hired to handle this project addressed the committee. He asked for the
council to have Maurer Stutz Engineers prepare the bids specs for the Drow Building. He
also spoke regarding the letter Attorney Weber received from Attorney McCarthy
representing the purchasers of the Beckner Building next to the Drow Building. The
letter refers to the party wall between the two buildings and an agreement for the owner
of the Drow Building to maintain that shared wall and the chimneys. A copy of the letter
and agreement was distributed and attached to the original committee minutes on file.
Attorney Elson will file a motion to name as defendants Catherine and Jeff Hauk and
Robert Beckner. The committee agreed to allow Maurer Stutz Engineers prepare specs
for the building.
No other business was discussed and the committee adjourned.
Public Works, Water & Sewer Committee
Kevin Meade, Chairman
A Motion was made by Alderman Shores, seconded by Alderman Carl to allow
Gary Orwig to purchase a replacement incubator for the wastewater treatment lab
at a cost of $3,090.39 plus shipping. Voice vote, motion carried.
A Motion was made by Alderman Carl, seconded by Alderman Molleck to allow
Gary Orwig and Steve White to purchase a Toro Mowers for their departments at a
cost of $14,400 each through the state purchasing program. Under discussion,
Budget Administrator Dave White said that the state has already bid these mowers on
behalf of the municipalities. He also said that these items are needed and he supports the
purchase. Voice vote, motion carried.
A Motion was made by Alderman Shores, seconded by Alderman Molleck to allow
for the purchase of vinyl siding from Alexander Lumber in Canton in the amount of
$2955.16 for the wastewater treatment plant main building and the two sheds at the
Industrial Park. Under discussion Gary Orwig said of the three quotes Alexander was
$58.00 higher than the lowest quote and for the difference he would prefer keeping
business in Canton. Voice vote, motion carried.
Colin Edwards, P.E. with Maurer Stutz Engineers spoke on the storm building repairs for
the wastewater treatment plant. He recommends the city accept the low bid from Seward
Construction Inc. of Canton in the amount of $263,697, which is 16% lower than the
engineer's estimate. A Motion was made by Alderman Molleck, seconded by
Alderman Carl to recommend council accept the low bid of $263,697 from Seward
Construction, Inc. for Phase 1(b) storm building repairs Project No. 234-01129,
contingent on Ed Seward overseeing the project. Voice vote, motion carried.
Steve White and Dave White addressed the issue of one additional method of water bill
payment to be implemented for the convenience of the water department and the
residents. Direct Debit Billing involves the payment of bills through electronic debit.
The City's software provider will work with Mid-America National Bank and the bank
will assist in promoting this service. The cost for the billing module is $1,000. This
service will be available to all residents and not just Mid-America Bank customers. A
Motion was made by Alderman Molleck, seconded by Alderman Carl to allow the
water department to purchase a billing module from LOCIS in the amount of
$1,000. Voice vote, motion carried.
As an informational item, Attorney Weber reminded the committee that there will be an
executive session of the Negotiations Committee Thursday at 6:30 p.m. at the Historic
Depot, moving to the Public Safety Building at 7:00 p.m. to meet with the fire union
representatives.
No other business was discussed and the committee adjourned.
Recorded by Linda Caudle