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HomeMy WebLinkAbout05-28-2002 Mechanical MINUTES MECHANICAL COMMITTEE City Council Chambers @ Historic Depot May 28, 2002 - 6:30 p.m. Members Present: Jim Hartford, Larry 5arff, Mazy Fillingham, Bob Molleck, Jo Anne Shores, Craig West, Les Carl. Absent: Kevin Meade. Others Present: Mayor Jerry Bohler, Attorney Ron Weber, Steve White, Gary Orwig, Clif O'Brien, Chief Elam, Asst. Chief Oaks, John Froehling, Joe Ginger, Deputy Chief Edwards, Pam Smith Public Safety & Traffic Committee Robert Molleck, Chairman The Committee Meeting was opened and introduced by Mayor Bohler. Asst. Chief Oaks distributed the monthly fire report and ESDA report for April. No questions or comments from the Committee. Chief Elam distributed the monthly police report for April. Chief Elam commented that most of the complaints were from tall grass, which is common this time yeaz. Chief Elam announced to the Council and the public that he would be retiring and his last day would be June 7, 2002. Chief Elam gave a speech Thanking Mayor Bohler, Department Heads,. and fellow employees. Deputy Chief Edwards sat in for Chief Elam for the remainder of the meeting. Asst. Chief Oaks addressed the committee on the request for an Automatic External Defibrillator Grant/Purchase. The Fire Department received a Grant from the Illinois Department of Public Health to purchase two (2) Automatic External Defibrillators (AEDs). The grant amount is $2,994 that covers 100% of the purchase price. There will be no cost to the City. Motion made by Alderman Shores seconded by Alderman Carl to accept the Grant/Purchase for two Automatic External Defibrillators in the amount of $2,994. All Ayes Motion carried. Streets & Garbage Committee Jo Anne Shores, Chairman A Motion by Alderman Carl seconded by Alderman Molleck to open Fuel Bids. All Ayes Motion carried. There were two bids received. The first bid was from Quick Oil Gas price per gallon A - $1.0853 B - $.OS Diesel A - $.9973 B - $.05. The second bid was from Riveriand FS Gas price per gallon A - $1.12 B - $.06 Diesel A - $1.04 B - $.06. A Motion by Alderman Shores seconded by Alderman Molleck to send bids to staff. All Ayes Motion carried. Clif O'Brien announced that Gabby Days would be June 22-23. The gazbage department would be picking items up the week of the 24~'. O'Brien made the public awaze of items that would not be accepted. Clif O'Brien mentioned to the committee that a City Auction is being planned for June 15, 2002. He informed the committee that City Attorney Ron Weber would draft the legal documents necessary to complete this process. Mayor Bohler explained to the committee that he was approached by the Knox County Landfill asking the City to enter into a 3-year contract. The Mayor asked Clif O'Brien to explain the benefits of using Knox County. O'Brien said that they have been using this landfill for about 4 weeks. It is a longer drive, but fuel usage was minimal and we should see a savings of $2,000 a month. Knox County price $22.50 per ton. A Motion by Alderman Molleck seconded by Alderman Cazl to enter into agreement with Knox County Landfill. All Ayes Motion carried. Alderman Fillingham was approached by a patron of the Chiropractic Clinic concerning having a handicap parking space for 162 E. Chestnut. Deputy Chief Edwazds will check into this and also possibly having the pazking space on 2"d Ave instead of Chestnut Street. A Petition to close an Alley located on North 8~` Ave. and North 9~` Ave. Clif O'Brien stated that there are utilities in the alley and that he would not recommend closing the alley. Attorney Ron Weber explained the procedure for closing an alley. Mayor Bohler will have Clark Wilson contact residents to find out who is in favor of the closure. The committee agreed to bring this back to the next Mechanical Corntnittee. Clif O'Brien reported to the committee that erosion and storm water run-off along a section located approximately a '/4 mile from the old boat dock, is causing the road base to fail in a 150' stretch. Doing some dirt work, matting material, along with some oversized toe aggregate and some BMH-4 over the toe aggregate, can stop the erosion. The cost approximately $4,000. This would be completed in house. A Motion by Alderman Carl seconded by Alderman Molleck to approve the $4,000 to repair the road. All Ayes Motion carried. Lakes, Buildings & Grounds Committee Les Cazl, Chairman City Attorney Weber informed the committee that we have had some people communicate to us that they were having difficulties obtaining financing. Because our lease is a 20-year lease and the lenders will only lend for '/~ the term this would mean only aten-year period. He recommends changing the lease to a period of 30 years instead of 20 years by making this change it will be a minimum of twenty-nine years and one day remaining on the term this creates a rolling lease. During making this change we looked at adding additional language that we thought might be beneficial that we found in other leases. We added a standard mortgage provision so it could be sold in a secondary market. We added a provision describing how we were going to determine fair market value, which is the three-appraiser situation. A Motion made by Alderman Molleck seconded by Alderman Shores to send this council for further discussion. All Ayes Motion carried. Steve White presented to the committee a request for lake compressor covers. The cost to replace these covers will be $2,144.20 plus shipping. A Motion made by Alderman Shores seconded by Alderman Molleck to allow this purchase. All Ayes Motion carried. Steve White asked the committee to allow him to go out for bids to have a Sludge Bed Cleaned. This is the largest of the three beds. This is a budgeted item. A Motion made by Alderman Shores seconded by Alderman Molleck to allow the water plant to go out for bids to clean the sludge bed. All Ayes Motion carried. Attorney James Elson informed the committee that he received inspection reports from Phillips and Associates and Maurer & Stutz, Inc. These reports were also given to the owner Mr. Lillie. Mr. Elson stated that basically both Bill Phillip and David Maurer do not feel that reconstruction of the building utilizing a portion of the existing structure is not feasible. Too much damage to building materials from weathering elements has occurred. The Mayor suggested in all fairness giving the owner until the Clerical Committee June 11, 2002 for him to come up with a plan to tear the building down. If we don't receive one I will ask the committee to allow us to go out for bids. We will demolish it ourselves and go after a judgment. A Motion made by Alderman Molleck seconded by Alderman Shores for Mr. Elson to inform the owner that he will have until June 11, 2002 to present a plan to the committee on demolishing the building. All Ayes Motion carried. Public Works, Water & Sewer Committee Kevin Meade, Chairn~an In the absence of Alderman Meade Alderman Carl served as Chairman. Clif O'Brien is requesting that the committee consider replacing three fire hydrants on the square that were connected in the 1920's. These hydrants aze in poor repair and with the density of structures on the squaze aze extremely important. The cost of replacement would not exceed $11,400. Asst. Fire Chief Oaks agreed with Mr. O'Brien that it is a good time to replace the hydrants. A Motion made by Alderman Molleck seconded by Alderman Shores to approve replacing the three hydrants on the squaze. All Ayes Motion carried. The Mayor mentioned that at the council meeting next week he will be asking the council to approve hiring Hocker & Fitxjarrald to conduct our Audit. A Motion made by Alderman Molleck seconded by Alderman Shores to adjourn. All Ayes Motion carried. 7:20p.m. Minutes recorded by Pam Smith