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Home My WebLink About10-28-2003 MechanicalMINUTES MECHANICAL COMMITTEE City Council Chambers @ Historic Depot October 28, 2003 - 6:30 p.m. Members Present: Aldermen Jim Hartford, Robert Molleck, Elny Harn, Rick Reed. Other Aldermen present were Craig West, Larry Sarff . Others Present: Mayor Jerry Bohler, City Clerk Nancy Whites, Pro Tem City Attorney Ralph Froehling, Acting Fire Chief Dick Grove, Acting Police Chief Dean Putman, WWT Supt. Joe Carruthers, Water Plant Supt. Greg Pollitt, Joe Ginger Video Services, News media - Daily Ledger John Froehling, WBYS Randy Weaver. Also attending was Pamela Smith, Mayor Bohler's sister and brother in-law, Steve Arahood from Maurer Stutz Inc., and one unidentified erson. Public Safety & Traffic Committee Robert Molleck, Chairman Police Report -Don Edwards, Police Chief. Acting Chief Dean Putman said, that 2 officers were guest instructors for civics class at the Canton High School. They each spent two hours on different days teaching the students on Constitutional Law. The police department received from the U.S. Department of Justice Bulletproof Vest Program $437.36. Task Officer was honored for his on-site investigation of $30,000 in vehicle and cash from selling of cocaine, as 6.1 kilo of cocaine was brought into Canton. Fire Report. Acting Fire Chief Dick Grove mentioned hydrant flushing was completed last week. The flushing began September 15~'. Thanked the Illinois River Correctional Center for scraping, painting and color coding all fire hydrants within the City. This was a two year project and could not have been completed without the assistance of the work crew from the Illinois River Correctional cents. This is the first time we have had our hydrants color coded to national standards. Dick gave the following colors of hydrants and they represent the flow of water running through them. Red -less than 500 gallons a minute, Orange 500-1000 gallons a minute, Green over 1000 gallons per minute. The Public Safety & Traffic committee adjourned at 6:37 p.m. Streets & Garbage Committee Jim Hartford, Chairman Mechanical Committee meeting 10-28-03 Alderman Hartford said there was nothing on the agenda. The Streets & Garbage Committee adjourned at 6:37 p.m. Lake, Buildings & Grounds Rick Reed, Chairman Water Plant Study -Maurer Stutz Inc. The Water Facilities Planning Study Agreement for Professional Services MSI Proposal No.: 230-03059 is as follow: Maurer- Stutz, Inc. (ENGINEER) is pleased to submit a proposal to the City of Canton (OWNER) to provide Professional Services consisting of a study of the City's existing water treatment, storage and distribution facilities. The study will identify and analyze alternatives to address deficiencies and plan for future growth. Accordingly, please fmd enclosed the following documents submitted for your review, comment and execution, if satisfactory: 1. An Engineers' Joint Contract Documents Committee (EJCDC 1910-19) Standard Form of Agreement Between Owner and Study and Report Phase Professional Services. 2. Exhibit SR-A Further Description of Services, Responsibilities, Time, an Related Matters supplemented with a detailed scope consisting of nine (9) pages 3. Exhibit SR-B-Standard Terms and Conditions consisting of six (6) pages Maurer-Stutz, Inc. proposes to render Professional Services to complete the following project. The project scope is further detailed in Exhibit SR-A. Water Facilities Planning Study Our services will consist of a study of the existing water treatment, distribution and storage facilities and the development of alternatives to bring the facilities into compliance with existing and reasonably anticipated future regulatory requirements while accommodating an allowance for future growth. With regards to the potential impacts of future regulatory requirements, OWNER understands that since these parameters are potential future regulatory impacts, actual effluent limitations and regulatory restrictions are unknown at this time. ENGINEER cannot and does not make any express or implied representations or warranties that the treatment alternatives studied will or will not meet regulatory standards that are, as of this date, yet unknown. The portion of the study dedicated to raw water source and treatment issues will include a detailed examination of the existing processes at the plant as well as the identification and 2 Mechanical Committee meeting the study of the treatment process alternatives will involve a pilot plant for a reverse osmosis treatment process (to investigate the feasibility of treating groundwater from the St. Peter sandstone bedrock formation accessed by deep wells). In order to accommodate the reverse osmosis pilot plant, OWNER agrees to arrange and bear all costs for the following: 1. Modification to existing well number 1 to include a flowmeter, valuing, and flushing hydrant. 2. Piping and miscellaneous appurtenances from existing well number to the pilot plant location (anticipated to be located in the accelator building). 3. All electrical and power issues related to the cost for the pilot plant. 4. Well production tests of the two existing deep wells to confirm pumping rates (modification of both existing deep wells to accommodate such tests). 5. All costs (rental, power, etc.) for the transportation, setup, operation and maintenance of the reverse osmosis pilot plant. 6. Laboratory Testing Services including raw water and finished water quality test. 7. Any and all costs associated with the reverse osmosis pilot plant not summarized above but required for the accommodation of the pilot plant. The other portion of the study will be dedicated to an analysis of the existing distribution and storage system. The existing system will be modeled using commercially available computer software (WaterCad) to identify system deficiencies. Future growth scenarios will also be remodeled to define the character and content of improvements required to accommodate future growth. Maurer-Stutz, Inc., hereby agrees to perform the work as detailed under this proposal and accompanying attachments. The fee will be on a Lump Sum basis for professional services rendered by our principals and employees engaged directly on the Project based on the attached scope of work schedule (Exhibit SR-A) subject to the terms of the Agreement (EJCDC 1910-19) and Exhibit SR-B (Standard Terms and Conditions). The Lump Sum total for Professional Services on this project is $215,000. Work on the above project will begin immediately upon approval of this Proposal by the OWNER. This proposal, the Agreement consisting of five (5) pages plus Exhibit SR-A consisting of nine (9) pages, Exhibit SR-B consisting of six (6) pages thereto represent the entire understanding between the City of Canton and Maurer-Stutz, Inc., in respect to the Project and may only be modified in writing signed by both parties. If this proposal satisfactorily sets forth your understanding of this Agreement, we would appreciate your executing each of the enclosed two (2) original copies of this Agreement in the space provided below and returning one of the originals to us for our records. Mechanical Committee meeting 10-28-03 The above was presented at the meeting tonight. Superintendent of Water Treatment Plant Greg Pollitt introduced Steve Arahood of Maurer-Stutz, Inc. Steve is the Vice President/Senior Project Manager. Greg mentioned that 1 thru 7 of the agreement, there will be additional cost for osmosis for moderation of the well, piping for down the well, rental, chemical testing water, electrical wiring, for an additional cost of $50, 050.00. Alderman Sarff reported on some of the work to be done on the project with Steve Arahood. Steve also stated that they will have more specific ideas when everything is done. And what alternatives the City of Canton can enter into. Alderman Sarff asked what is the time frame? Steve Arahood said next spring. Motion and second by Aldermen Reed/Hartford, to refer the Water Facilities Planning Study Agreement for Professional Services to City Council for their consideration in the amount of $265, 050.00. Voice vote, motion carried unanimously. Alderman Reed mentioned about the Canton Lake gate will be closed at 9:00 p.m. starting on Monday November 4~'. They presently are opened until 11:00 p.m. The Lake, Building & Grounds Committee adjourned at 6:46 p.m. Public Works, Water & Sewer Committee Elny Harn, Chairman Alderman Harn said there is nothing on the agenda. Motion and second by Alderman Reed/Molleck, to adjourn. Voice vote, motion carried unanimously. The Clerical Committee meeting adjourned at 6:59 p.m. Recording Secretary, ~ ~, / Nancy White ,City Clerk 4