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Home My WebLink About02-25-2003 Mechanicalb MINUTES MECHANICAL COMMITTEE City Council Chambers @ Historic Depot February 25th, 2003 - 6:30 p.m. Members Present: Aldermen Robert Molleck, Jo Anne Shores, Les Carl. Alderman Kevin Meade was absent. The other Aldermen present were Jim Hartford, Craig West & Mary Fillingham. Others Present: Mayor Jerry Bohler, City Clerk Nancy Whites, City Treasurer Patty'i Beaird Franzoni, City Attorney Ron Weber, Fire Chief John Stanko, Police Chief Don Edwards, Public Works Director Clif O'Brien, WWT Supt. Joe Carruthers, Water Plant Supt. Greg Pollitt, Zoning Officer Clark Wilson, Joe Ginger Video Services, News media - Daily Ledger Linda Woods, WBYS Seth Tempco. And candidate for Alderman in 4th Ward Shannon Dudek. Public Safety & Traffic Committee Robert Molleck, Chairman Fire_ Report -John Stanko, Chief. John gave a few brief comments about his report. Fire Department Annual Report. John stated that the busiest time of the day is from 10 to l la.m. Bonnie Cremer earned a Bachelor of Arts this year. The department offered the Fire Academy this year, with 14 participants. We enjoyed the opportunity. Fire alarms were at a 2.1% increase this year. Property saved rate was $311,800, or 81%. The department is working to control spending in their budget. Police Report -Don Edwards, Chief. Don said he had nothing to add to his report. NFPA 1710 Compliance Report. John Stanko reported the National Fire Protection Association adopted NFPA 1710, Standard on Fire Department Staffmg and Deployment. NFPA 1710 sets standards on response time and number of personnel, among other related issues. One provision of NFPA 1710 requires that the fire department conducts a quadrennial study on their compliance rates. In addition, they must make an annual evaluation and report to council on our compliance rates as well as make recommendations to achieve compliance in those areas where we are lacking. This report covers the first year of the four year study. The first key point is that our first unit response time for fire and EMS alarms must be four minutes or less 90% of the time. The second key point is that our complete, initial "Full Assignment" response time for structure fires be eight minutes or less 90% of the time. 1 After reviewing our alarms that fell outside of the response time requirements of NFPA 1710, several factors become apparent that have contributed to those instances where compliance was not achieved. The most obvious is travel distance. Depending on the time of day and traffic conditions, our responses to the outermost areas of the city can take longer that four minutes. The most notable locations that fall within this problem area are Illinois River Correctional Center and Heartland Healthcare. The next common factor that affects our compliance rate is responding to alarms while out of quarters on another detail. Due to staffmg considerations, much of the time two fire fighters with a piece of fire apparatus leave the station to perform their assigned functions. The third factor that occurs on a regular basis is that of simultaneous alarms. There are a few instances of prolonged response times due to factors over which we have absolutely no control. Weather and road conditions are two factors that can greatly affect our response time. The most obvious answer to some of our response deficiencies is manpower. As I have stated in the past, our department is indeed understaffed. The addition of one staff fire code inspector would provide some relief for our line inspectors thus having a significant impact on prolonged response times due to personnel and apparatus conducting fire code inspections. As the city boundaries continue to expand, the travel distance will increase and response time will increase. At this time, there is not sufficient need demonstrated to recommend a satellite station. However, as future development occurs and boundaries expand, that may need to be considered at some point in time. John said they are doing a reasonable job of complying with the parameters set by NFPA 1710. We are working diligently at controlling those factors that are within our power to control. Mosquito Abatement. Clif O'Brien Public Works Director, said that Dr. Novak, Illinois Natural History Survey, University of Illinois, and Rex Stil, Division Manager of Environmental Health Service of Fulton County Health Department could not be here tonight, but sent a letter of support of Cliffs claim. We talked before about house keeping, larvicides and pyethrin. Alderman Carl thanked council for allowing him time to do research. My research revealed, that saturation in the spring of 5 days and lay off five days is not the way. You are to place the city in quandrums, when the virus is located in that quandrum, then spray. The spraying is a potential health problem. Alderman Carl said he did not mean to question Clif s integrity at the council meeting on February 18th. 2 Clif O'Brien, we cannot wait until we find the first crow dead. Clif said I'm here to make recommendations on an aggressive plan to rid the city of tire abatement. Alderman Carl said he agreed to spray, but not the whole city. Alderman Molleck, said he agreed with everyone, but our purpose tonight is to make a purchase or not make a purchase. Motion and second by Aldermen CarUShores, to purchase the Dyna-Fog Thphoon 1 Ultra Low Volume Applicator for $8,000; and pesticides of Pyethrin for $10,000, and Larvicides for $4,000, for mosquito abatement. Discussion. Alderman Molleck said he has had several calls. One was a very concerned lady who has breathing problems. Bob said he has empathy, but we have to think of the interest to all citizens. Alderman Carl asked if the spray affects other insects? Clif said he did not know. Voice vote, motion carried unanimously. The meeting of Public Safety & Traffic adjourned at 7:04 p.m. Streets & Garbage Committee Jo Anne Shores, Chairman Fuel Bids. Motion and second by Aldermen Shores/Carl, the city clerk instructed to open the bids. Voice vote, motion carried unanimously. Bidders Gas A plus B. Diesel A. plus B. Riverland FS 1.465 6 6 1.421 6 Don Quick Oil 1.3643 .OS 1.5159 .OS Motion and second by Aldermen Shores/Molleck, to send to staff for review. Voice vote, motion carried unanimously. The Streets & Garbage Committee adjourned at 7:07 p.m. Lake Buildings & Grounds Committee Les Carl, Chairman Bid Openine - Former City Building. Motion and second by Aldermen Molleck/Shores, the city clerk be authorized to open the bids. The one bid was from Suzanne Ginger, On behalf of the Turret Investors Group. The bid amount was $10.00. The Plan for the former City Hall Building located at 210 E. Chestnut is as follows... We think the former City Building would serve as an ideal venue for the tourism, arts events, and retail shop. The building's turret is an integral part our proposed tourism plans. So is the first floor's 110- year-old the and wood decor. The group feels they will need to make substantial upgrades and improvements to the building. They project the costs will be about $250,000 for structural repairs, handicapped access, heating/cooling systems, electrical and plumbing upgrades, infrastructure/turret rehab. 3 When construction is completed, the building should be ready for the 21 ~` century. The price is contingent upon our investors receiving the City of Canton's written agreement prior to purchase that the City will cooperate in achieving the development plans outlined. This cooperation shall consist of, but not be limited to, help in securing 1) low-cost development loans monies (if this assistant is needed) and 2) appropriate permits, licenses, and allowances in a timely fashion. After the City accepts this offer, we are willing to spend up to $5,000 on preliminary feasibility studies and architectural reviews, to determine our costs more closely. This offer to purchase expires at 8:00 p.m. on March 25`h, 2003. Motion and second by Aldermen Molleck/Shores, to send the bid to staff for review. Voice vote, motion carried unanimously. The Lake, Building & Grounds Committee adjourned at 7:12 p.m. Public Works, Water & Sewer Committee Kevin Meade, Chairman Nothing on the agenda. Motion and second by Aldermen Carl/Molleck, to adjourn. Voice vote, motion carried unanimously. The Mechanical Committee meeting adjourned at 7:13 p.m. Recording Secretary, ~~~ ~~~~ Nancy Whites, City Clerk 4