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Home My WebLink About12-09-2003 ClericalMINUTES CLERICAL COMMITTEE City Council Chambers @ Historic Depot December 9, 2003 - 6:30 p.m Members Present: Aldermen Les Carl, Mary Fillingham, Craig West, Larry Sarff. Other Aldermen Present: Jim Hartford, Elny Harn, Rick Reed. Alderman Bob Molleck is out of the City until February 1, 2004. Others Present: Mayor Jerry Bohler, City Clerk Nancy Whites, City Treasurer Patty Beaird Franzoni, City Attorney Ron Weber, Fire Chief John Stanko, Police Chief Don Edwards, Public Works Director Clif O'Brien, Wastewater Supt. Joe Carruthers, Water Plant Supt. Greg Pollitt, Zoning Officer Clark Wilson, Street Supt. George Spahn, System Maintenance Supt. Bill Terry, Video Services Joe Ginger, News Media -John Froehling of Daily Ledger, WBYS sent a representative. Finance Committee Les Carl, Chairman Bills for November. Motion and second by Aldermen Sarff/West, all bills properly approved be referred to council for payment, and the added bill from Vandewall in the amount of $5,529.50. Voice vote, motion carried unanimously. Treasurer's Report. Patty Beaird Franzoni wants to present the report next week at the Council meeting because she just got the canceled checks back and she has not had time to reconcile the accounts. Motion and second by Aldermen Fillingham/West, to allow the Treasurer to make her report at the December 16 Council meeting. Voice vote, motion carried unanimously. Computer upgrades -Billing Department (Greg Pollitt). Greg Pollitt Supt. Water Department mentioned the cost break down is a comparison of equipment and components that are required to meet our needs in the Billing office, Clerk's office, and Treasurer's office. The equipment change is needed due to equipment failure, required software upgrades that has made some of the key components outdated and ineffective, and due to the age of the equipment that is showing signs of immediate failure. Quotes were received from Lincor in the amount of $1,434.88, plus $89.98; PSO $1,470.00, plus $198.00; Locis $1,560.00, plus $110.00; Brooks Tech $1,659.11, plus $86.04. Greg is asking permission to move forward with the purchasing of the upgrades for the billing department computers and other computers on the LOCIS System. Greg is recommending to go with the lowest quote, which came from Lincor Computer Solutions of Canton. Alderman Sarff asked Greg how many computers does this represent? Greg answered 3 from the Water/Administration Billing Department for $4,394.62, 1 for Wastewater Treatment at a cost of $1,524.86, and 1 from the General Fund for the Clerk/Treasurer office at a cost of $2,869.76. Supt. Joe Carruthers of the Wastewater Treatment Plant said he has needed a computer to help in the lab because of changes from the State level since Mazch. Alderman Sazff suggested upgrading one of the old computers for Joe. Alderman Cazl wants to approve the purchases if Joe Carruthers cannot get the upgrades to one of the old computers. Greg Pollitt mentioned that the price might change since we asked for bids on 6 computers. Motion and second by Aldermen Sazff/West, to recommend to city council to accept the low bid from Lincor Computer Solutions in the amount of $4,394.62 from Water/Billing Administration, $1,524.86 from Wastewater Treatment Plant, and $2,869.76 from General Fund, and to ask for quotes from Del and Gateway. Voice vote, motion carried unanimously. The Finance Committee meeting adjourned at 6:48 p.m. Legal & Ordinance Committee Mary Fillingham, Chairman Tax Lew Ordinance. Budget Director Julie Smick said this on the agenda in case you have any questions or want further discussion. The Aldermen did not make any comments. Resolution for Cooperation Agreement with Fulton County. Kathy Lockenvitz, Business Development Executive with Ameren is requesting the City expend their Enterprise Zone to include the Duck Creek Facility. Kathy mentioned they aze wanting the plant in the Enterprise Zone and some azeas around the plant. Alderman Sazff asked Kathy what are the benefits for the City of Canton? Kathy said the people will use your city for hotels, restaurants, movies, and additional construction. Alderman Sazff asked how much money has Ameren put into this? Kathy said she had no information to shaze. Motion and second by Aldermen CarUWest, the Resolution for Cooperation Agreement with Fulton County be sent to the January 20~' Council meeting. Voice vote, motion carried unanimously. Ordinance Initiating and Cooperatively Designating & Enterprise Zone. Motion and second by Aldermen CarUWest, the Ordinance be sent to the January 20`", 2004 Council meeting. Voice vote, motion carried unanimously. Resolution for Pre-Annexation Agreement -Ronald & Ardith Geier. Motion and second by Aldermen CazUSazff, to send the Resolution to the January 20`h Council meeting. Discussion. The area will be on the old West Maple line, according to Clif O'Brien Public Works Director. Fulton County Humane Society Pro'e~ Ct• Alderman Fillingham mentioned that the Humane Society was left some land at the edge of the City of Canton. The Humane Society wants the Fulton County and the City of Canton to have a joint venture of animal control pound. Police Chief Don Edwards gave the following background on the project...The city's facility is sometimes over capacity. The water meter in the building is ran through the Wastewater Treatment Plant. Fulton County would provide the clerical staff. Alderman Harn said it would be a shame not to take advantage of this 2 opportunity. Alderman Sarff ask Don Edwards to check on what the cost are to the city for the office running back and forth from the Police Station to the Wastewater Treatment Plant area. Alderman Reed asked if the county would be taking their animals to this new facility? Don Edwards said I'm sure they will, but does not know for sure. Don said that this is still in the discussion stage. Motion and second by Aldermen Sarff/West, to approve of the concept. Voice vote, motion carried unanimously. Community & Industrial Development Craig West, Chairman Update of Activities. Christmas Walk was held last week and was very successful. Alderman West thanked all of the business establishment for staying open as this was a very special event. Fulton County Tourism will be meeting January 16, 2004 for a Summit to be held at Dixon Mounds. Alderman West plans on attending the Summit. Economic Development Report. David Byerly gave a summary report of how he is working with those involved in the infrastructure of the City of Canton, which he uses as a wonderful advantage of this community. The Comprehensive Planning -taking preliminary steps in advance of a comprehensive plan to hire someone. Will hold off on this until the 04 Budget. The Business Survey is completed and the Business Retention team is still meeting. They will be presenting their ideas to the Revitalization Committee. The Canton Revitalization Committee has hired Ross Marketing from Peoria, to build a marketing strategy. Will use community development funds and Hotel/Motel Tax funds for the revenue. The IH property, the Environmental offices have been taking samples of the ground area just recently of where 4 buildings were demolished. There are grants already awarded for this area for clean up and there are more we want to go after. By the first of the year the City could have 7 grants for clean up of IH. The Burlington Northern Railroad personnel are very receptive to bringing a short line operator to use that rail at the old Caterpillar Plant at Mapleton. Dave said he hoped the Council would also be receptive. The Clerical Committee meeting adjourned at 7:20 p.m. Recording Secretary, ~ ~G~~~ Qiy`~ Nancy Whites, City Clerk 3