HomeMy WebLinkAbout09-09-2003 ClericalMINUTES
CLERICAL COMMITTEE
City Council Chambers @ Historic Depot
September 9, 2003 - 6:30 p.m.
Members Present: Aldermen Craig West, Larry Sazff, Carl, Fillingham.
Other Aldermen Present: Jim Hartford, Bob Molleck, Elny Harn & Rick Reed.
Others Present: Mayor Jerry Bohler, City Clerk Nancy Whites, City Attorney Ron
Weber, Fire Chief John Stanko, Police Chief Don Edwazds, Public Works Director Cli
O'Brien, Wastewater Supt. Joe Carruthers, Water Plant Supt. Greg Pollitt, Zoning Officer
Clark Wilson, Street Superintendent George Spahn. Video Services Joe Ginger. News
Media - Daily Ledger -John Froehlmg & Journal Star rep Mike Noye. Others in
attendance - Business owners.
Finance Committee
Les Carl, Chairman
Bills. Motion and second by Aldermen West/Fillingham, all bills properly approved be
referred to council for payment. Discussion. Mayor Bohler mentioned that Mutual
Wheel from System Maintenance in the amount of $382.41 to hold off paying at this
time. Voice vote, motion cazried unanimously.
Treasurer's Report. Patty Beaird Franzoni gave out her report on Friday. She is ill
tonight. Motion and second by Aldermen Sarff/Fillingham, to place the report on file.
Voice vote, motion carried unanimously.
Request to Commit Use of Rescue Funds. Fire Chief John Stanko mentioned he is in
the process of applying for a grant to purchase a replacement electric pump for the
hydraulic extrication tools. The grant requires a 50% matching component. This would
be a total match of $2,769.75. The Rescue Fund has a balance of $1,056.44. John wants
to use these funds as part of the matching funds needed in the event the grant application
is approved.
Motion and second by Aldermen Sarff/Fillingham, to approve of the use of the Rescue
Funds for the replacement of electric pump, and send to council for their approval. Voice
vote, motion carried unanimously.
Notice of Award IH Northeast Corner Demolition. Colin Edwazds of Maurer Stutz
Inc. reviewed the bids on the demolition of 4 buildings on the Northeast Corner of IH and
also the bids for the removal of asbestos in those four buildings. Colin recommended
accepting the low bid of Environmental Operations, Inc., Peoria, Illinois for the
demolition in the amount of $98,500 and an additional $2,000 cost since some confusion
appazently existed as to whether this "asbestos removal" item was covered by the
demolition project. Colin Edwards from Maurer Stutz Inc. is recommending the
additional $2000 cost be handled as Change Order #1. The asbestos abatement low bid
was from Air Care, Inc., Bartonville, in the amount of $16,268.85. Colin Edwards
commented that both bids are contingent upon the review and comment of the bid by the
Clerical Committee meeting 9-9-03
City Attorney Ron Weber. Both bids look like a good bid. There was no engineer's
estimate, as Colin said he was not qualified and no one in the firm felt they were
qualified, when asked by Alderman Sazff if there was an engineer's estimate.
Motion and second by Aldermen Sazff/West, to send to council for their approval the low
bid for demolition of the 4 buildings at IH Northeast corner in the amount of $98,500 and
an additional Change Order # 1 from Environmental Operations, Inc. pf $2,000; and low
bid of Air Caze, Inc in the amount of $16,268.85 for the removal of asbestos, contingent
upon review by City Attorney Ron Weber. Voice vote, motion carried unanimously.
(Five bids were received for demolition and 5 bids received for asbestos removal.)
Legal & Ordinance Committee
Mary Fillingham, Chairman
Ordinances Amending Fees and Permit increases. Mayor Bohler allowed for those
business people calling in to make their comments. Mayor Bohler ask each of them to be
brief and professional. At the end of the public speaking the committee will be ask to
discuss each of the ordinances relating to Fees and Permits. The only members voting
will be the committee members of Aldermen West, Sarff, Cazl, Fillingham.
Speaking on the Amendment of Fees and Permit Increasese -
Lloyd Klindworth, retired. He feels when the City raises fees it hurts the senior citizens.
And your secondhand dealer license should apply to yazd sales. They should have to pay
$10 to $15 per week. Make your chazge of fees on the amusement machines, not the
businesses.
Jerry Padowan, owns Linn Lanes Bowling Alley at 635 East Linn. After looking over
your suggestions, you are only going after the little of the littlest. I don't see Wal-Mart,
K-Mart & Hy Vee being charged. All should pay to help the city's financial problems,
not just us. When I think I'm getting burned I don't like it.
Billy Jump, owns Official Time Out at 68 East Elm. If I have to raise my prices, I will
hurt the elderly person who comes into my establishment. I pay sales tax, and a state
liquor license, that's my decision to be in business. I spend $10,000 on liability and dram
shop insurance. The State liquor license just went to $500. I have to spend $13,000 just
to turn the power on. I don't mind a small fee increase. If you want your deficient
erased, we need to look at the whole picture.
Dale Brooks, owns D & D Drive Thru at 750 S. 5th. Thanks for allowing us to speak
tonight. I don't believe the increase should be 18%. We will force those who use our
establishments to drive out of town. Hope you will look at this and come up with another
solution.
Lloyd Henderson. Lloyd said he was not here to represent any organization nor any
vendors. My dealing is with the gaming machines. For the pass 13 years I have been
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working to get a state license. He said he commends Canton for taxing the machines
not thru the phone lines. There are still 67,000 of them out there. The State has been
taxing the machine and owners for years. I will still try to get the State to legalize them.
George Fulton, owns amusement machine business. I'm now paying $1,489.00 to the
City for my machines. I'm sure the State will raise their fees to $200.00. I can't live
with the increases you are presenting by these ordinances. I can't sleep nights worrying
about this.
Jane Williams, owns Antiques & More at 250 North 16`". I am not against the $15 fee
going to $50.00. Why should I pay for my business and others do not? If I pay, they
should pay.
Pastor Greg Ogle, he did not show.
Mayor Bohler asked if anyone else wanted to speak. Elm Street Cafe owner, Bruce Nell
not in favor of the fees, should look at a sales tax increase, as everyone pays.
Mayor Bohler then closed the session to the public at 7:00 p.m.
Alderman Fillingham asked if any Council member wanted to make comments.
Alderman Sarff stated that we have several ordinances that make up a package, should
we review each one, or take as a package? City Attorney Ron Weber commented to take
each ordinance, otherwise gets mixed up.
Alderman Fillingham and Carl served on the Committee for the License fee and permits.
They reviewed what was presently on the books. Alderman Carl mentioned that each
department head handles different fees and permits and the committee asked them for
their input of what their cost are, with the exception of the Liquor License and
Amusement Tax.
Alderman Sarff said this has been brought out for the purpose of increases to make more
money for the city. I'm not opposed to making some increases, but not 50%!
Alderman Carl had asked Don Edwards, Police Chief to do some research on alcohol
usesage. Don Edwards said we don't track how many are alcohol related. In 2002 9% of
traffic citations were alcohol related. At the State level, 40% of those killed, were
alcohol related. Most of our calls are domestic services.
Alderman Molleck said we are not going after prohibition here. This information told us
nothing. The tavern owners are responsible people. Alderman Molleck said he was
pleased that none of them got out of line.
Mayor Bohler said the committee did a very good job. This is not a poplar job. The
committee met with the department heads to bring the fees up to break even for our work.
Clerical Committee meeting 9-9-03
It's a tough decision. Property tax is the only thing left, and this is an unfair tax. Our
def cit is not $700,000 as someone had said.
Alderman Carl mentioned that the increase was 20%.
Alderman West asked if the increase was for each year? Alderman Carl said the
committee would review each year.
City Attorney Ron Weber mentioned that the council can leave in place the increase each
year, and they have a right to review each year, but you don't bind a new council. The
purpose of the increases was because it was indicated the license were substantial low,
and the committee was sympathy to the businessman.
Alderman Hartford said he wanted the wording left in the ordinance `to be reviewed each
year', because he feels won't be reviewed otherwise.
Alderman Reed stated this is a great place to live, work and play. I think we are doing
this wrong. We should look at each of them individually.
Mayor Bohler said we reviewed our fees with the City of Macomb.
Ordinances being reviewed... Amending Section 3-8-8 Intoxicating Liquors -License
Fee for the City of Canton. In this ordinance is just the Intoxicating Liquors.
Alderman Sarff recommended changes to the Class A Tavern, Class B Supper Club and
Class C Restaurant, Beer & Wine be increased to $50.00 per year, and Class D Club
License increased to $40.00 per year, with a $25 per year increase. The Special Event
license would remain the same of what has been presented for increase of $100 plus $10
for each day used. Then we would not have to look at them for 3 or 4 years.
Alderman West said this is close to what he recommended of 10% increase with annual
review.
Motion and second by Aldermen Sarff, the proposal as he presented be amended. Dies
for lack of second.
Motion and second by Alderman CarUFillingham, to accept the recommendation of 20%
increase and review annually. Discussion. Alderman Carl felt this was not a great
increase. Voice vote. 2 ayes, 2 nays. Mayor Bohler then voted aye so this could go to
council with recommendations. Alderman 5ari~ questioned the vote by the mayor, since
he was not a member of the committee. Mayor Bohler apologized and said that
Alderman Sarffwas correct. Motion defeated.
Ordinance Creating Section 3-3-14.1 Amusements -Video Gaming Machines in the City
of Canton. In this ordinance is just Video Gaming.
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Motion and second by Aldermen CarUWest, to amend the ordinance of the fee of $100
license to $50.00, and to remove the requirement of owner of the amusement machines to
pay a fee. Voice vote, motion carried unanimously.
Ordinance Amending License Fees and Permit Fees for the City of Canton. In this
ordinance is Secondhand Dealer; Antique Dealers; Auctioneers; Bartenders License;
Taxicabs; Garbage Haulers; Fences, Walls, Barriers and othe Obstructions. Alderman
Sarff asked the Police Chief Don Edwards for comment on Secondhand Dealer and
Bartenders. Don Edwards commented that we have the right to inspect the merchandise
in a secondhand store. The Bartender license gives the mechanism to do a back ground
check to safe guard the public. The back ground check due to the way the State regulates
us internally cost the city $38.00. Fingerprints are taking for secondhand dealer and
also bartenders and taxi cab drivers. Motion and second by Aldermen Sarff/West, to
remove from this ordinance Antique Dealers and Auctioneers. Voice vote, motion
carried unanimously.
Ordinance Amending Fees For The City of Canton, Illinois. In this ordinance is listed
Fire Department -False Alarms; Animal License; Redemption of Impounded Animal;
Camping Fees at Canton Lake. Discussion. Alderman Reed wants the fees stricken
from the Camping Fees at the Canton Lake as they were raised last year, and we are just
now getting the camper coming back, and would like to see reviewed next year. Motion
and second by Alderman West/ to take out the increase in fees for Camping Fees at the
Canton Lake. Dies for lack of second. Alderman Carl stated that the recommendation to
increase the fees came from Greg Pollitt Superintendent of Water Treatment Plant.
Fire Chief John Stanko commented that in the current ordinance of False Alarms it allows
the police department to charge for false alarms. Seems to be deleted from this revised
ordinance. We want to encourage keeping fire and burglary alarms in the ordinance, as
I'm afraid the owners will not keep in good working order if you exempt. City Attorney
Ron Weber to check on the number of false alarms for fire and burglary.
Ordinance Establishing Fees for the City of Canton. In this ordinance is listed as Board
of Fire and Police Commissioners; Streets, Sidewalks and Public Grounds. Zoning
Officer Clark Wilson said we have under this section garage permits, curb cuts, etc. You
will have people going to three different places to get their permits. Section 8-4-32
Private Driveway Permit will be reviewed by City Attorney Ron Weber.
Motion and second by Aldermen CarUWest, to send the Ordinance Amending Section 3-
3-14 Amusements -Coin-Operated Amusement Machines in the City of Canton to the
city council as presented. Voice vote, motion carried unanimously.
Hotel/Motel Taz. Mayor Bohler asked the committee members and also the other 4
aldermen who were present if they wanted to discuss the ordinance, or, if they had any
questions about it? At the council meeting on September 2 the ordinance was referred to
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this committee for discussion. There was no discussion of the Ordinance by the
Aldermen.
Motion and second by Aldermen CarUWest, to send the ordinance to the City Council
meeting of September 16. Voice vote, motion carried unanimously.
Ordinance Amending Budget Administrator Position. Mayor Bohler said this
ordinance does not allow the hiring of a Budget Administrator, the ordinance allows for
the hiring of a full-time employee.
Motion and second by Aldermen CarUWest, to send the ordinance to the September 16th
meeting of Council for approval. Voice vote, motion carried unanimously.
Community & Industrial Development Committee
Craig West, Chairman
Update of Activities. Alderman West commented that the Fulton County Tourism have
place mats. If want to sponsor a calendaz for 2004 for upcoming events, will be going to
the publisher real soon.
The Heritage Committee is displaying antique P & O Band items from the collection of
Anita Heaton at the Mid America National Bank's main branch and at City Hall.
Also the Heritage Committee along with Spoon River College aze sponsoring a free
concert at SRC's Drama Theater at Noon on October 16th. They aze bringing back to
Canton famous song writer, singer and guitarist, Cat Catalani who appeazed last year at
the Historic Depot.
The John Keets Mazch will be held September 20th beginning at Noon at Lakeland Pazk.
Congratulations to a new business just opening at 25 White Court. It's called the Mind
and Body Shop and will offer beverages, books and several specialty items.
Memorial ceremonies will be held at the Army Reserve Center in Canton at 8:30 a.m.
September 11th, in remembrance of the attack on the Pentagon that occurred two yeazs
ago. The public is invited to attend.
Maurer Stutz Inc. will have a public open house of their new facility which they built in
Canton. It will be held on Wednesday, September 17th from 4 to 7 p.m. It is located at
1670 East Ash Street.
The new TIF project is still on schedule.
Mayor Bohler invited the Aldermen to ride on the 40&8 train this Saturday during the
Friendship Festival Pazade. Meet at the Elks Club pazking lot.
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Clerical Committee meeting 9-9-03
Negotiations, Grievance & Personnel
Larry Sarff, Chairman
Request to fill Vacancy in Fire Department. Fire Chief John Stanko reported that
effective September 6, 2003 Fire Fighter Randy Williams resigned from the Canton Fire
Department to pursue other interests. John is currently asking the Fire and Police
Commission to fill this vacancy. And in addition, asking for permission for the next
candidate on the eligibility list to serve as a temporary appointment while he is going
through the hiring process. The temporazy appointment would begin on October 7, 2003.
This would minimize any potential overtime.
Motion and second by Aldermen Sazff/Fillingham, to lift the Hiring Freeze that was
implemented on Mazch 3, 2003 by Resolution #3647, and to approve of the temporary
appointment of a replacement for Randall Williams who resigned, and send to council for
their approval. Voice vote, motion carried unanimously.
Alderman Sazff reminded the committee members of Mediation on Police Contract to be
held at 6:00 p.m. on gctober 2m
The Clerical Committee meeting adjourned at 8:17 p.m.
Recording Secretary,
Nancy Whites, City Clerk
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