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Home My WebLink About10-20-2009 Council MeetingA regular meeting of the Canton City Council was held on October 20, 2009 in Council Chambers, located at 50 North 4t" Avenue, Canton, Illinois. Mayor Kevin R. Meade called the meeting to order at 6:30 p.m. Aldermen in attendance -Rick Reed, Craig West, Larry Sarff, Gerald Ellis, Jim Hartford. Absent - Eric Schenck, Jorge Rivero. (Alderman Jason Strandberg resigned September 22, 2009.) Also in attendance -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan Taylor, Fire Chief Bonnie Cremer, Public Works Director Cliff O'Brien, Wastewater Treatment Plant Supt. Joe Carruthers, Water Treatment Plant Supt, Greg Pollitt, City Administrator Jim Snider, John Lund who is videotaping the meetings while Joe Ginger recoups from surgery. In the audience was news media of WBYS Radio Mark Bixler, Daily Ledger John Froehling, The Democrat Stacey Creasy; ESDA Director Phil Fleming, Dick VanRossem. The meeting began with the Pledge of Allegiance and followed by the Invocation given by Nancy Whites, City Clerk. CONSENT AGENDA Minutes of Council Meeting held on October 6, 2009 Minutes of Clerical Co meeting held on October 13, 2009 Alderman Sarff made the motion to approve the Consent Agenda as presented, and was duly seconded by Alderman West. The motion was by unanimous voice vote. BILLS. Alderman Sarff made the motion to pay the bills as presented, and was duly seconded by Alderman Hartford. Discussion. City Treasurer Aaron Anderson mentioned that on page 7 of the bill list for Fire Department the bill from Integrist should read $695.58 to be paid, not $1,689.69. Roll call. AYES -Aldermen Hartford, Ellis, Sarff, West, Reed. NAYS -None. 5 AYES, 0 NAYS, 3 ABSENT. (Alderman Strandberg resigned on 9-22-09.) Motion carried. TREASURER'S REPORT. Alderman West made the motion to accept the Treasurer's Report as presented, and was duly seconded by Alderman Ellis. Discussion. City Treasurer Aaron Anderson mentioned not having anything to add or no corrections have to be made. The motion was by unanimous voice vote. COMMITTEE REPORTS: Finance. Council Action Purchase of two in car video recorders. 1 Council meeting 10-20-09 Alderman Sarff made the motion to purchase two DVM500 Digital in Car Video Recorders from Digital-Ally Inc. in the amount of $8,050.00 and city cost being $2,012.00, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen Reed, West, Sarff, Ellis, Hartford. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Alderman Strandberg who resigned on 9-22-09.) Motion carried. Purchase of one small pick-up truck with new utility service box. Alderman Sarff made the motion to accept the state bid price of a new Ford 4x4 ton truck in the amount of $15,795.00, and was duly seconded by Alderman Ellis. Discussion. City Administrator Jim Snider mentioned that the Wastewater budget has a $15,000 line item under capital. The remaining $795.00 and licensing fee can be paid for out of the same account. This account has $5,000 remaining for lab equipment that we could hold off until next year's budget, and we can plan on purchasing the utility service box in next year's budget. Discussion. Alderman Reed asked Joe Carruthers about the 5-10 that was talked about last week? Joe answered the fuel was one mile difference in the city and the same on the highway. Roll call. AYES -Aldermen Hartford, Ellis, Sarff, West, Reed. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Alderman Strandberg resigned 9-22-09.) Motion carried. Three roofs WWTP bids. Alderman Sarff made the motion to accept the one bid from Holthaus Construction Service at 875 E. Linn Street, and in the amount of $26,850.00, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen Reed, West, Sarff, Ellis, Hartford. 7 AYES, 0 NAYS, 1 ABSENT. (Alderman Strandberg resigned on 9-22-09) Motion carried. Purchasine Policy. A resolution is further down on the agenda for the purchasing policy. Police/Fire Commission Training Conference. Alderman Sarff made the motion to approve for Police Chief Dan Taylor and Commissioner Jump to attend the training conference with registration fees of $740.00, hotel $250.00, meals of $100.00, and a total of $1,090.00, and was duly seconded by Alderman West. Roll call. AYES -Aldermen Hartford, Ellis, Sarff, West, Reed. NAYS -None. 5 AYES, 0 NAYS, 1 ABSENT. (Alderman Strandberg resigned on 9-22-09) Motion carried. Site Utility Work -Cook Medical Proiect. Alderman Sarff made the motion to approve the price of $9,916.95 to reimburse for a power pole that Cook Medical had already paid for, and was duly seconded by Alderman Ellis. Roll call. AYES -Aldermen Reed, West, Sarff, Ellis, Hartford. NAYS -None. 5 AYES, 0 NAYS, 0 ABSENT. (Alderman Strandberg resigned 9-22-09) Motion carried. 2 Council meeting 10-20-09 Payment of 580 feet of 4-inch sas main for $13,005.52; and 400 feet of 4-inch eas main for 5 895.51. Alderman Sarff made the motion to approve of paying for installation of 580 feet of 4-inch gas main - $13,005.52 and paid to Ameren CIPS; installation of 400 feet of 4-inch gas main - $5,895.51 and paid to Ameren CIPS for a total dollar amount of $18,901.30, and was duly seconded by Alderman Reed. Roll call. AYES -Aldermen Hartford, Ellis, Sarff, West, Reed. NAYS -None. 5 AYES, 0 NAYS, 1 ABSENT. Motion carried. Fire Apparatus Sales Aereement between the City of Canton and Reliance Hose Company No. 1 for $50.000 of a 1995 Freiehtliner. Alderman Hartford made the motion to purchase the 1995 Freightliner for $50,000 and paid out of loan funds or Reserves, and was duly seconded by Alderman Reed. Discussion. City Administrator Jim Snider said to take the funds from the loan that the fire department has of $100,000 and work out a schedule for the next two to three years. Roll call. AYES -Aldermen Reed, West, Sarff, Ellis, Hartford. NAYS -None. 5 AYES, 0 NAYS, 1 ABSENT. (Alderman Strandberg resigned 9-22-09) Motion carried. Legal & Ordinance. Council Action None. Community & Industrial Development. Council Action. WIRC Contract - EDA Grant. Alderman Sarff made the motion to approve the $25,000 agreement between WIRC and City of Canton, and was duly seconded by Alderman Reed. The motion was by unanimous voice vote. WIRC Grant Administration Contract. Alderman Sarff made the motion to have WIRC manage the DCEO/CDAP grant, and was duly seconded by Alderman Hartford. The motion was by unanimous voice vote. Whitney & Associates -Work Proposal for 61 East Side Square. Alderman Sarff made the motion to accept the Schedule of Fees and Work Proposal, and was duly seconded by Alderman West. Roll call. AYES -Aldermen Hartford, Ellis, Sarff, West, 3 Reed. NAYS -None. 5 AYES, 0 NAYS, 1 ABSENT. Motion carried. (Alderman Strandberg resigned on 9-22-09) Negotiations, Grievance & Personnel. Council meeting 10-20-09 Council Action None. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE - Deseination of FOIA Officer(s) & Employees of officers who will complete trainine. Deseination of employees or officers who wil complete OMA trainine. Mayor Kevin R. Meade mentioned that SB 189 goes into effect January 1, 2010 and substantially changes the Freedom of Information and Open Meeting Acts. By designating the appropriate officers/employees now, we can complete some internal training and education on the subject so that we are prepared for January 1, 2010. Designation of employees who will complete the annual Open Meeting Act training: a. City Clerk, Nancy Whites b. Deputy City Clerk, Diana Tucker c. City Attorney, Chrissie Peterson d. All recording secretaries of any standing committee (Planning and Zoning, Police Pension Board, Fire Code Board of Appeals, Greenwood Cemetery Board, Zoning Board of Appeals, Fire and Police Commission, Fire Pension Board) Designation of the FOIA officers: a. City Clerk, Nancy Whites on behalf of all city departments other that Fire and Police b. Assistant Chief Tom Shubert, on behalf of the Fire Department c. Barb Bryant, on behalf of the Police Department Designation of employees who will complete the annual FOIA training a. City Clerk, Nancy Whites b. Deputy Clerk, Diana Tucker c. Assistant Chief Tom Shubert d. Barb Bryant and Denise Colglazier e. City Attorney, Chrissie Peterson 4 Alderman Sarff made the motion for the appointments of FOIA Officers & employees or officers and the OMA training of employees or officers be confirmed, and was duly seconded by Alderman Hartford. The motion was by unanimous voice vote. Council meeting 10-20-09 Illinois Municipal Treasurer's Institute November 15-19 in the amount of $310.00 for the conference and $109+tax for Lod~in~. City Treasurer Aaron Anderson asked permission to attend the 2009 Illinois Municipal Treasurer's Institute on November 15-19 in Champaign, Illinois. The cost of the institute is as follows: Registration Fee $310.00 (Including $100 scholarship) Hotel ($109+tax, 4 nights) 469.00 Total $779.00 Since I am a first year attendee, I am eligible to receive a $100 scholarship to be applied towards the registration fee. Alderman Sarff made the motion to allow the expenditure of $779.00 minus $100 scholarship for city treasurer Aaron Anderson to attend the 2009 Illinois Treasurer's Institute on November 15-19, and was duly seconded by Alderman Ellis. Roll call. AYES -Aldermen Reed, West, Sarff, Ellis, Hartford. NAYS -None. 5 AYES, 0 NAYS, 1 ABSENT. Motion carried. (Absent was Alderman Strandberg who resigned.) OLD BUSINESS: ORDINANCE - VACATING A PORTION OF A STREET RUNNING EAST/WEST AT THE RAILROAD CROSSING AT HICKORY STREET AND FOURTH AVENUE. Second reading and was read by title. Alderman Hartford made the motion to place the ordinance on its passage, and was duly seconded by Alderman Sarff. Discussion. City Attorney Chrissie Peterson said she would be going to Springfield tomorrow with Keith Plavec our engineer and zoning officer to talk with the Illinois Commerce Commission. They are asking for a lot for an inactive railroad crossing at Hickory and 4th Avenue. Chrissie said there are no further talks to be held between the Keokuk Junction and BSNF at this time. And we don't have to pass the ordinance as it is printed. The rail line has been inactive more than 10 years. I'm suggesting that on page three of the ordinance under 4. The following amendment - That this ordinance shall be in full force and effect upon reactivation of the line in question by BNSF Railway Company only after serving the City with notice at least one hundred eighty (180) days in advance of the date of reactivation and its passage by the affirmative vote of at least 5 three fourths of the aldermen then holding office in the City of Canton, Fulton County, Illinois and approval of the Mayor thereof. Alderman Hartford made the motion to place the ordinance on its passage as amended, and was duly seconded by Alderman Sarff. Roll call. AYES -Aldermen Reed, West, Sarff, Ellis, Hartford. NAYS -None. 5 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ordinance # being 1992. Council meeting 10-20-09 NEW BUSINESS: ORDINANCE - GRANTING A SPECIAL USE PERMIT FOR THE CONSTRUCTION OF A PRO SHOP FACILITY AT CANTON PUBLIC GOLF COURSE, NORTH MAIN STREET, CANTON, IL. First reading and read by title. RESOLUTION -APPROVING AN AGREEMENT WITH PROS CONSULTING LLC. First reading and read by title. Mayor Kevin R. Meade said that basically Jim Petersen and Gary Barnhart contacted the mayor and Jim Snider of concerns about zoning of the golf course. We thought we had everything worked out. Jim Petersen then calls Jim Snider and said we are closing the golf course on November 1. We met again and gave them options. They then decided to seek a Special Use Permit to build a Golf Pro Shop on the golf course side. They feel they will lose funds and may not open next year. Alderman West made the motion the resolution to be adopted, and was duly seconded by Alderman Reed. Roll call. AYES - Aldermen Hartford, Ellis, Sarff, West, Reed. NAYS -None. 5 AYES, 0 NAYS, 1 ABSENT. Motion carried. (Absent was Alderman Strandberg who resigned.) The Resolution # being 3904. RESOLUTION -APPROVING A PURCHASING POLICY FOR THE CITY OF CANTON, ILLINOIS. First reading and was read by title. Alderman West made the motion the resolution to be adopted, and was duly seconded by Alderman Reed. The motion was by unanimous voice vote. Discussion. Jim Snider said the policy can be expanded in the future, for traveling and spending. The motion was by unanimous voice vote. The Resolution # being 3905. EXECUTIVE SESSION -TO DISCUSS- PROBABLE LITIGATION; AND PERSONNEL. Mayor Kevin R. Meade said the executive session to discuss Probable Litigation and Personnel would not be needed. ADJOURN Alderman Hartford made the motion to adjourn, and was duly seconded by Alderman Ellis. The regular scheduled Council meeting adjourned at 7:13 p.m. 6 Nancy Whites, City Clerk APPROVED: Council meeting 10-20-09 Mayor, Kevin R. Meade