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HomeMy WebLinkAbout11-17-2009 Council MeetingA regular meeting of the Canton City Council was held on November 17, 2009 in Council Chambers. Mayor Kevin R. Meade called the meeting to order at 6:30 p.m. Mayor Kevin R. Meade asked for roll call. Present -Aldermen Rick Reed, Eric Schenck, Craig West, Larry Sarff, Jorge Rivero, Gerald Ellis, Jim Hartford. Absent - formerAlderman Jason Strandberg who resigned on 9-22-09. Others in attendance -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan Taylor, Fire Chief Bonnie Cremer, Maurer Stutz Inc Keith Plavec, (City Engineer and Zoning Officer) City Administrator Jim Snider, Video Services by Joe Ginger. Others in the audience -News Media of John Froehling from the Daily Ledger, Mark Bixler from WBYS radio, Stacey Creasy from The Democrat, Kevin Sampler from the Journal Star, and one unidentified person. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES, CITY CLERK. CONSENT AGENDA Minutes of November 3rd, 2009 Council meeting Minutes of Recessed Council meeting for November 10th, 2009 Minutes of Clerical Committee meeting November 10, 2009 Alderman West made the motion that the Consent Agenda be approved as presented, and was duly seconded by Alderman Hartford. The motion was by unanimous voice vote. BILLS. Alderman Schenck made the motion that the bills presented be paid, and was duly seconded by Alderman Rivero. Discussion -Alderman Schenck said there is an added bill from the Illinois Regional Council for $5,000.00. Motion and second agreed to allow the $5,000 bill be added for payment. Roll call. AYES - Aldermen Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. 7 AYES, 0 NAYS, 1 ABSENT. (Former Alderman Jason Strandberg resigned on 9-22-09). The motion carried. 1 TREASURER'S REPORT. Alderman Sarff made the motion to place the Treasurer's Report on file, and was duly seconded by Alderman West. Discussion - City Treasurer Aaron Anderson reported the General Fund has a surplus of $231,000.00. The motion was by unanimous voice vote. COMMITTEE REPORTS: Finance-Alderman Eric Schenck, chairman Council Action Council meeting 11-17-09 IML Risk Management Bill. Alderman Schenck mentioned this is the Comprehensive Risk Management Insurance. Alderman Schenck asked for Jim Snider to address the council as last week when discussed the minimal figure for insurance coverage has changed. Jim has a different figure that allows us more maximum coverage. Jim will explain the two different figures and the option the City has. City Administrator Jim Snider spoke about the IML Risk Management bill. This is our annual payment for our Workman's Comp and Liability coverage. And every year we make the two payments a year. Last week we talked about saving 2% on the bills, and the actual statement that was received was a proposal in front of you that was from staff on the minimum/maximum plan. How that plan works, its $70,000 less but paying $70,000 less we take on $140,000 annual risk. The City has not done this in the past. I talked today with Alderman Schenck and spoke with the folks at IML office to define what the risk is for the City if we would forego the full amount and saving of $70,000 and pay the lesser amount. Again we assumed based upon performance claims, to that nature, we could wind up paying $140,000. Considering the matter I was able to get them to agree to allow us to submit to them some history information. Basically as to how this plan would apply based on the last 4 to 5 years. 2 I recommend we go ahead and approve the full amount you paid in years past of $491,279.58 so we can get the 2% discount. They'll provide the information and I will forward to the Finance Committee meeting for next month. And you can decide whether you want then, to request the minimum/maximum plan and receive the $70,000 up front benefit savings or not. The insurance is good from January to December. There is a risk involved and is basically exposing the City to an additional $70,000.00. Alderman Schenck made the motion to approve $491,279.58 payment for the discount, with the understanding we get the information of lowering that level of coverage next month, and was duly seconded by Alderman Sarff. (In the committee minutes paying this one payment will require an amendment to the budget. The full payment will be due by November 20t", 2009.) Roll call. AYES - Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Former Alderman Jason Strandberg resigned 9-22-09.) Motion carried. Third Avenue -Main Work Bid Award with no recommendation from committee. Keith Plavec reported that we had bids come in November 2, 2009 and the low bidder was Laverdiere Construction in the amount of $475,618.30. The City cannot award the project until we receive from DCEO funding. There is a resolution on the agenda with a dollar amount of $1.5 million. That does not mean the city has to come up with the funds as there are other funding sources. City Attorney Chrissie Peterson said she was of the understanding that DCEO wanted the resolution in their hands before the project was awarded. Because of issues that will come up under the Legal & Ordinance Committee I am going to make a recommendation this meeting not be adjourned but be recessed. So I Council meeting 11-17-09 would suggest perhaps we leave this on the agenda, and if it's possible DCEO has the release of funds accomplished by next Tuesday we could take the vote then. Keith Plavec said when the resolution is passed will have a draft resolution that will be sent to WIRC and they will send on to DCEO. They said they will complete the paper work within a day and Tuesday should not be an issue. Once the release of funds occurs, the City can award the project to the low bidder, Laverdiere Construction. 3 WTP Proposed Lime Slaker and Accelerator Bid Award. Alderman Schenck said the situation is the previous low bidder could not meet our Bonding requirements therefore our next apparent low bidder is Leander Construction in the amount of $674,000.00. Alderman Schenck made the motion to accept the second low bid from Leander Construction Inc. for the WTP Lime Slaker and Accelerator Bid in the amount of $674,000.00, and paid from the Water & Sewer Bonding Fund, and was duly seconded by Alderman Ellis. Discussion -Keith Plavec said the company that was originally awarded this project could not obtain their payment and performance bonds. As a result, the next lowest and responsible bidder, Leander Construction was recommended for awarding the project. Keith said that he has submitted costs to the City for engineering time working with the previous company and recommended that the City pursue the bid bond from Industrial Construction Services for engineering time and the difference between the two bidders bid prices. Roll call. AYES -Aldermen Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Former Alderman Jason Strandberg resigned on 9-22-09.) Motion carried. Purchase of two new police vehicles. Alderman Schenck made the motion to purchase a 2010 Ford Crown Victoria Police Interceptor Package at a cost of $21,737.00 from the State Bid price with trade-in from Landmark Ford of $900.00 for the 2010 Chevy Impala for a total cost of $20,837.00, and seconded by Alderman Sarff. Roll call. AYES -Aldermen - Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Former Alderman Jason Strandberg resigned on 9-22-09.) Motion carried. Alderman Schenck made the motion to purchase a 2010 Ford Crown Victoria Police Interceptor package in the amount of $17,995.00 from a local dealer, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen -Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Former Alderman Jason Strandberg resigned on 9-22-09.) Motion carried. 2009 Tax Levy Review. 4 Alderman Schenck said we altered the schedule a little bit of what we discussed in last week's committee. Council meeting 11-17-09 1im said we discussed that due to information we received from our pension funds, the stock market returns is primarily the cost for a significant increase in our levy. The pension fund increases that we're proposing, the levy would be 4.5%. Last year's extension was $1,510,275.00. What we're proposing is $1, 939,094.00. The IMRF we're proposing increasing to $150,318.00. Fire Protection increase we're proposing $84,679.00. Police Pension increase we're proposing is $102,390.00 We also talked about last week and bears repeating, these are unfair mandates that are past down. Our levy is only 1/6th of the overall tax bill. If your property tax bill is $2,000.00 for the year, the city's portion is $333.00. The 28% increase on the tax levy, actually this is the 20% small portion overall of that tax bill. 2001 was the last year for Truth & Taxation hearing. Alderman Schenck made the motion to go ahead and publish that notice for a tax levy increase at the amount of $1,939,094.00 and schedule a public hearing on December 1, 2009 at 6:00 p.m., and duly seconded by Alderman Ellis. The motion was by unanimous voice vote. Legal & Ordinance. Council Action Discussion and or authorized of Leal Action to enforce or clarify City's rights per settlement agreement with Navistar. Mayor Kevin R. Meade stated that the City is not ready to take action yet and this will be discussed in executive session. This is another item for the recessed council meeting to be held before the Mechanical Committee next Tuesday and take action on it then. Community & Industrial Development. Council Action 5 Hotel/Motel Tax request. Alderman Schenck made the motion to approve the amount of $1,900.00 for an ad to be placed in the Peoria Area Convention Visitors Guide for next year, and was duly seconded by Alderman Sarff. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Former Alderman Jason Strandberg resigned on 9-22-09.) Motion carried. Negotiations -Grievance & Personnel. Council Action None. Council meeting 11-17-09 COMMUNICATIONS FROM THE MAYOR - Safety Inspection. Mayor Kevin R. Meade said that IML from their loss control consultant gave a safety inspection at the WWTP and they received no recommendations for improvements. This is very important and I offer my congratulations to Supt. Joe Carruthers and staff. Survey Grant for Housine. Mayor Kevin R. Meade is encouraging those to fill out the application for single family for our rehab program survey. Please return the letter as soon as possible. leaf Proeram - Burnine Days. Mayor Kevin R. Meade said this is ongoing. Fire Chief Bonnie Cremer mentioned that burning of landscape is all you can burn. And residents can burn on Monday's, Wednesday, Friday and Saturday from 9:00 a.m. to sunset. Do not burn in parking lanes or alleys. And you should not have 6 too much smoke. Has to be 20 feet from any structure and constantly attended too. OLD BUSINESSS: None. NEW BUSINESS: RESOLUTION -AMENDING THE POLICY FOR THE SETTING OF AGENDA ITEMS FOR THE CITY OF CANTON. First reading and read by title. Alderman Schenck made the motion the resolution be adopted, and was duly seconded by Alderman Reed. The motion was by unanimous voice vote. Resolution number is 3909. RESOLUTION -COUNCIL RESOLUTION OF SUPPORT TO SECURE ECONOMIC REDEVELOPMENT AT THE FORMER IH SITE, AND TO ENTER INTO AN AGREEMENT WITH MIDAMERICA NATIONAL BANK FOR FUNDING. First reading and read by title. Alderman Sarff made the motion the resolution be adopted, and was duly seconded by Schenck. Roll call. AYES -Aldermen -Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. (Former Alderman Jason Strandberg resigned on 9-22-09.) Motion carried. Resolution number is 3910. Alderman Ellis made the motion to go into executive session to discuss Personnel and Pending Litigation, and was duly seconded by Alderman Reed. The motion was by unanimous voice vote. The regular scheduled Council meeting convened for executive session at 6:54 p.m. Council meeting 11-17-09 EXECUTIVE SESSION - TO DISCUSS -PERSONNEL AND PENDING LITIGATION. The executive session adjourned in open session at 7:17 p.m. ADJOURN No further business to conduct Alderman Hartford made the motion to recess the council meeting until November 24t" to consider -Third Avenue Bid Award; and Discussion and/or authorization of legal action to enforce or clarify the City's rights per the settlement Agreement with Navistar, and was duly seconded by Alderman Reed. The motion was by unanimous voice vote. Nancy Whites, City Clerk APPROVED: Kevin R. Meade, Mayor s