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Home My WebLink About04-12-2005 Clerical Committee~' i CLERICAL COMMITTEE ' ~ Council Chambers @ Historic Depot Apri112, 2005- 6:30 p.m. ldermen in attendance: Jim Hartford, Craig West. bsent: Larry Sarff, Mary Fillingham. ther Aldermen in attendance: Bob Molleck, Les Cazl, Rick Reed. there in attendance: Mayor Jerry M. Bohler, City Clerk Nancy Whites, City Treasurer atty Franzoni, City Attorney Ron Weber, Police Chief Donald F. Edwazds, Fire Chief ohn Stanko, Wastewater Superintendent Joe Cazruthers, Street Superintendent George paten, System Maintenance Superintendent Bill Terry, Zoning Official Clazk Wilson, ideo Services Joe Ginger, Daily Ledger representative John Froehling, Journal Staz epresentative Brenda Bowen, Mayor Ken Fuller of Banner, Village Trustee Jeffrey letcher, Village Trustee Jeffrey Bazllett, Mayor -Elect Rod Heinze, Aldermen -Elect oe Berazdi, Kevin Meade, Eric Schenck. Mayor Bohler introduced the chairman of each of the 4 committees. Mayor Bohler mentioned that he would be voting on the issues as only two aldermen of the committees aze in attendance. Finance Committee Jim Hartford, Chairman Bills. Motion and second by Aldermen Hartford/West, to recommend approval of bills as presented, and send to council for their consideration. Voice vote, motion carried unanimously. Treasurer's Report. Patty B. Franzoni stated that we are 91.3% over all on spending of the Budgets. Our Revenues aze 98.6, and with revenues of $300,760. General Fund with all monies accounted for come to $1,000,039,000.00. Patty suggested the health care deficient should be addressed during the budget sessions. Patty stated that a meeting was held with the Police Union and they had agreed to the 3% payment beginning May 1 for the Health Care Fund .Resolution -Approvine a Pre-.Annexation Asreement between the City of Canton and Doublecluck Inc. City Attorney Ron Weber stated this is on West Vine Street. This is a lazge azea and they want to annex just around the club house. Motion and second by Aldermen Hartford/West, to send the ordinance back to Council with committee approval. Voice vote, motion carried unanimously. Mayor Ken Fuller of Banner -Water Line Easement. Mayor Bohler said this would be discussed in the Executive Session. Vehicle Replacement request Fire Department. Fire Chief John Stanko mentioned that they want to replace a 1994 Ford Crown Victoria with approximately 140,000 miles. Clerical Committee 4-12-OS They have been offered a $300 trade-allowance. The department is wanting to purchase a truck to transport their needed equipment under the Fleet management Plan. The department is requesting a Ford F-35- crew cab pickup truck from the State Bid price of $25,155. Each local dealer was contacted and the only one that possibly can is Coleman Ford, and they are still working with Ford to match the state bid price. Motion and second by Aldermen West/Hartford, to approve the purchase from Bob Ridings Ford, and refer to council for their consideration. Voice vote, motion carried unanimously. Reinsurance Bids and Employer Premium. Dan Oaks of the Insurance Committee was to present this but he is out of state at this time. Alderman Cazl asked for City Treasurer Patty Beaird Franzoni to give the report. Patty mentioned that the insurance committee met on April 5 to go over the bids for the reinsurance for fiscal year 2005/2006. After the review of the bids with the HCH representative the committee recommended Mutual of Omaha. The bid reflects an approximate increase of 10% from last year, but is still less than what we paid for fiscal yeaz 2002/2003. The committee also discussed the employer contribution to the insurance fund. HCH stated that the average medical cost rose by 20% again this yeaz, and recommended that an increase of 10% along with the implementation of the cost saving measures should be sufficient. After some more discussion the committee agreed and is recommending a 10% increase to the employer contribution. Alderman Cazl asked Patty if the Park District had agreed to this, and she responded they had. Motion and second by Aldermen Hartford/West, to approve of Mutual of Omaha for reinsurance, and for the employer contribution 10%, and send to council for their consideration. Voice vote, motion carried unanimously. Gabby Days. Motion and second by Aldermen Hartford/West, to have Gabby Days on May 13 & 14, and referred to council for their consideration. Voice vote, motion carried unanimously. Street Sweeper Repair. Motion and second by Aldermen Hartford/West, to approve the request from the Street Department to repair the 1998 Geo-Vac street Sweeper in- house for $10,554.42. Discussion. Motion and second by Aldermen Hartford/West, to waive the bidding process. Discussion. Street Supt. George Spahn mentioned that there aze only a few places you can buy the parts from, and Elgin Sweeper is mainly the only place. Motion and second withdrawn. Committee then agreed to send on to council for their consideration. Voice vote, motion carried unanimously. The Finance Committee adjourned at 6: 47 p.m. .~ ,r 2 .• ~, Clerical Committee 4-12-OS Legal & Ordinance Committee Alderman Mary Fillingham, Chairman Alderman West chaired the meeting in the absence of Mary Fillingham. Ordinance for Water Rates & Sewer Rates. City Attorney Ron Weber mentioned the ordinance will go into affect May 1 on the increased rates. This has to be done for the bond issue. Motion and second by Aldermen HartfordJWest the resolution be returned to the City Council for their consideration. Discussion. Alderman Cazl said that after this ordinance is passed, if we could discuss looking at having monthly bills instead of bi- monthly? Mayor Bohler mentioned that the water department was capable of doing that. Will check with Superintendent Greg Pollitt. Voice vote, motion carried unanimously. Spiller Pays Ordinance. Fire Ghief John Stanko mentioned that the most effective method of recapturing our costs for a response to hazardous materials incident is adoption of a "Spiller Pays" ordinance. In essence, this type of ordinance would hold the party responsible for the spill liability for all of the costs incurred by their department as a result of a hazardous materials response. The other option is to operate under a state statute that covers these types of incidents. However, the state statute requires the cost of response to exceed a percentage of our budget before costs can be recaptured. If we were to have several sepazate incidents that each fell below the threshold of reimbursement, we could expect a substantial financial impact with no change of recapturing costs. The "Spiller Pays" ordinance would allow us to be reimbursed for all costs from the first dollar. City Attorney Ron Weber said he has not discussed this ordinance with John Stanko of hazazdous material being outside the city limits. Ron said he would have to review this. Motion and second by Aldermen Hartford/West, the city attorney be instructed to draft an ordinance for "Spiller Pays." Voice vote, motion carried unanimously. The Legal & Ordinance Committee adjourned at 6:58 p.m. Community & Industrial Development Committee Craig West, Chairman Update of Activities. Alderman West said he did not have anything at this time. Alderman Hartford mentioned that the Fly-In/Drive-In Breakfast will be held on May 22. The Community & Industrial Development Committee adjourned at 7:00 p.m. 3 Clerical Committee 4-12-OS Negotiations, Grievance & Personnel Committee Larry Sarff, Chairman Alderman Hartford chaired the meeting in the absence of Alderman Sarff. Personnel Policy Amendments. City Attorney Ron Weber mentioned that there was some technical errors which should be corrected. The corrections are as follows: Division 5 Vacation, Division 8 Personal Days, and Division 9 Sick Days. The accrual of sick days for IMRF requirements. Motion and second by Aldermen Hartford/West, the resolution be referred back to Council. Voice vote, motion carried unanimously. The Negotiations, Grievance & Personnel Committee adjourned at 7:02 p.m. EXECUTIVE SESSION - MAURER STUTZ INC. WATERLINE EASEMENT PROPOSAL. Motion and second by Aldermen Hartford/West, to go into executive session to discuss waterline easement proposal. Roll call. AYES -Aldermen Hartford, West, and Mayor Bohler. NAYS -None. 3 AYES, 0 NAYS, 2 ABSENT. Motion carried. Mayor Bohler stated who could stay for the executive session, they are: Elected officials, Maurer Stutz Inc. representative to the City Keith Plavec, Banner Mayor Kenneth Fuller, and Trustees from Banner Jeffrey Barllette & Jeffrey Fletcher. The Clerical Committee went into executive session at 7:10 p.m. Motion and second by Aldermen West/Hartford, to adjourn. Voice vote, motion carried unanimously. The Clerical Committee adjourned at 7:57 p.m. Recording Secretary, -~ZL~~ Nancy Whi es, City Clerk .. 4