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HomeMy WebLinkAbout05-24-2005 Mechanical CommitteeMECHANICAL COMMITTEE MAY 24, 2005, 6:30 P.M. CITY COUNCIL CHAMBERS HISTORIC DEPOT 50 NORTH 4TH AVENUE Mayor Heinze gave warm greetings to everyone then introduced the Aldermen who chair the committees. presence: Eric Schenck, Jim Hartford, Rick Reed, Joe Berardi. Absent - one. they Aldermen present: Kevin Meade, Les Carl, Craig West, Larry Sarff. there present: Mayor Rodney W. Heinze, City Clerk Nancy Whites, City Treasurer athy Luker, City Attorney Jim Elson Sr., Police Chief Donald Edwards, Fire Chief John :anko, Public Works Director Cliff O'Brien, Wastewater Treatment Plant Supt. Joe arruthers, Water Treatment Plant Supt. Greg Pollitt, Street Supt. George Spahn, Maurer :utz Inc. representative Keith Plavec, Video Services Joe Ginger. Others in the audience Daily Ledger John Froehling, Journal Star Brenda Bowen, Mervin & Dessie Woods, on Inmon and business manager Sally ,Banner Mayor Ken Fuller, Commissioners of anner Jeff Fletcher & Richard Holloway, Frank Sparekowski. Public Safety & Traffic Committee Alderman Eric Schenck, Chairman Police Resort. Police Chief Don Edwards mentioned that the department has began "Operation Clean Sweep." What this is property hazards and health hazards, we compare with Dale Berry the health officer and gave the owners proper time to begin clean up of their property. This has worked quite well over the years. Don also mentioned that the use of the Park District Police and Fulton County Police has worked well when we need them in an emergency. Don suggested to be thinking about another Drug Dog next year as we need to get one on board to train while Roko is still able to work, as the dogs normally work for 7 to 8 years. Alderman Berardi thanked the department for the good work and the report. Alderman Schenck mentioned that he appreciates Dale Berry's position on health hazards in the community. Fire Report. Fire Chief John Stanko mentioned that on April 8, the department was notified that the Canton Fire Department had been selected as the host sight of a Porta- Count Fit test Machine for use by fire departments in Homeland Security Region 9. The Porta-Count Machine is used to fit test breathing masks and respirators that are used in the course of our duties. Serving as the host site will allow us to use the machine at no cost other than consumable supplies. Other departments who use the machine will pay a nominal fee to offset calibration and maintenance costs. The Porta-Count Fit Test Machine has a value of about $9,000. MASBAS is distributing ten (10) of these machines in central and southern Illinois. Mechanical Committee 5-24-OS Also received a $4,000 donation from Wells Fargo Bank in Canton towards the trailers that will house the technical rescue equipment that has a value of approximately $185,000. The equipment is stored while the department is working to complete funding for the two trailers needed to transport the equipment. The donation was for the purchase of two trailers with one located in Canton and one located in Monmouth Donation from State Farm Insurance Company was also received. The Public Safety & Traffic Committee adjourned at 6:52 p.m. Streets & Garbage Committee Alderman Jim Hartford, Chairman Alderman Hartford said there is nothing listed on his agenda and he had nothing to add. The Streets & Garbage Committee adjourned at 6:52 p.m. Lake, Buildings & Grounds Committee Alderman Rick Reed, Chairman Computer Purchase -Mayor Rodney W. Heinze. Mayor Heinze mentioned that the computer in his office and his secretary's office operates very slow, but they do work. Mayor Heinze said he received 5 different quotes and all but one was local. Dell gave the high bid but it had no support system. Mayor Heinze is recommending the second lowest bid from Brooks Tech for $2,888.80 which includes Windows XP Professional and Microsoft Office. Motion and second by Aldermen Hartford/Berardi to send the request to council for their consideration. Voice vote, motion carried unanimously. The Lake, Buildings & Grounds Committee adjourned at 6:56 p.m. Public Works, Water & Sewer Alderman Joe Berardi, Chairman Alderman Berardi gave out a Canton Public Works Committee work book that the Public Works department will put together. Alderman Berardi said that this work book will be forwarded to other committee's as we're going to change policy. 2 Mechanical Committee 5-24-OS Alderman Hartford ask Alderman Berazdi, did you check with other committee's as we have nothing in hand? Alderman Berardi said he did not, as he is bringing forwazd the information at this time. Bids - Hohulin Brothers Fence Co. Alderman Berardi said that Keith Plavec, Cliff O'Brien Craig West, and Alderman Berardi met with a representative of Petersen Health Caze who is planning to build an Assisted Living Complex in the area of Second Avenue which fronts the IH property. The spec's did not ask for height of fencing for the IH area. Petersen Health Caze is agreeable to a 6 foot height of slatted fencing to go from Maple Street to Pine Street. Alderman Berazdi mentioned that Petersen Health Caze is waiting on the IEPA report before breaking ground, and they think it will be eazly this fall. Cliff O'Brien mentioned this will be 920 lineal feet of chain link fencing for $22,816.00. The bid was for 150 feet that would end right in front of the Petersen Health Caze facility. The bids aze good for 45 days. Motion and second by Aldermen Haztford/Reed, to send to council for their consideration. Voice vote, motion carried unanimously. Setting Parameters for 2005 Public Works Annual report. Alderman Joe Berazdi gave each member and department heads a folder for setting pazameters for 2005 Public Works Department annual report. The idea of the folder Alderman Berazdi said will have all records listed of what has been done, what needs to be done, and who did it. Several of the items listed on the agenda will be part of this folder. Public Works budgeting process. Alderman Berazdi said we have to be accountable to the public, this is the capital employee program. Job Descriptions/Public Works personnel to submit to Personnel Committee for review/action. Alderman Berardi said we aze looking at legal problems when we don't have the job descriptions. Maurer Stutz Inc./Public Works Director to survey streets needing repair in priority sequence. Alderman Berazdi said he wants to get rid of the good old buddy system, and use Maurer Stutz, Inc. as they have good ideas as engineers. Alderman Hartford mentioned the way this was done before, each Aldermen would turn in a list of streets and would be put on priority list, the engineer firm would do a 5 yeaz study to determine the streets needing the work. Alderman Sazff asked for Public Works Director Cliff O'Brien to give update on FAU projects and what FAU means. Cliff said he is working on the local MFT for this summer, FAU was used on Main Street and Linn Street, and 20% funds were MFT for Chestnut Street. Cliff mentioned that he will be meeting with IDOT tomorrow, he has to show corridors, and it's been a long time coming for Ash Street to 20th Avenue and Chestnut Street from Ash Street. Ash Street from 15th Avenue to 20th Avenue is five 3 Mechanical Committee 5-24-OS years out again, to curb and gutter as cost is too high. Cliff explained that FAU funds are used for tributary's to the main routes, FAU means Federal Aid Urban. Personnel evaluation procedure form for Public Works employees, and submit to Personnel Committee. Alderman Berardi mentioned that California has evaluations done every two years. Sexual Harassment training schedule for Public Works personnel. City Attorney Jim Elson mentioned the City has a resolution on sexual harassment. Sexual Hazassment will not be tolerated. Safety Training Schedule for Public Works Personnel. Alderman Berazdi thought that each employee should be weazing safety glasses. Public Works Director Cliff O'Brien said he can get them through the Department of Labor. They meet once a month and work with Dan Boyer. Compliance officer for Public Works. No discussion held. Vandewalle & Associates, meetings and give Comphensive hand outs. Alderman Berazdi wants to have a documentation of the IH comprehensive plan for IH. Mayor Heinze reported that he had talked with Joy Stiglish of Vandewall & Associates and she is planning on coming to Canton sometime in June. Missing lap top computer and important files. Alderman Berazdi said he has 15 to 20 people asking about this lap top computer. Alderman Berardi wants to call in the State Police to get this issue off of the Police Department investigation, and the city then can move forward. Mayor Heinze said the lap top computer has nothing to do with Public Works Committee. Motion and second by Aldermen Berazdi/Schenck to send the issue of investigation of a lap top computer to the State Police, and refer to council for their consideration. Discussion. Alderman Schenck ask if this is a enforcement issue? He said he is trying to get an understanding. Alderman Schenck ask if this is the role the city council takes? Alderman Hartford said we have our own police department let them finish their job. Mayor Heinze said the way this works is the State Police is called in if local authority recommends to State Police. Alderman Carl asked if turned into the insurance company? City Clerk Nancy Whites said she would check on that. Alderman Meade mentioned that the State Police can investigate and it would be non political. This is not something common but it has been done before. Voice vote. 2 Ayes, 2 Nays, and Mayor Heinze voted Nay. City Attorney Jim Elson informed the mayor he cannot vote in committee. Jim Elson said the motion goes to council as a tie vote. 4 Mechanical Committee 5-24-OS TIF Administrator needed so Public Works projects don't lag, recommend Maurer Stutz Inc. Alderman Berazdi felt that the Economic Development Director should have handled this instead of Maurer Stutz Inc. Alderman Berardi is hoping the next person hired for the Economic Development position can take this over. We don't want to lag behind. Banner Mayor Kenneth Fuller. Mayor Fuller mentioned that he has heazd a lot of comments being made about the water project that your City is trying to get done, praying we can go forward with this for Banner. Project payments come through Public Works committee, then to Finance Committee. Alderman Berazdi wants to see the specs come to his committee. Alderman Cazl said this would make it very late in paying. Cell phone number of former mayor took number, city attorney to recover cell hp one #. Alderman Berazdi feels people aze calling that number and he wants to know if there is any illegal obligations? Mayor Heinze did not feel this should be under Public Works Committee and secondly, the city owned that number, but the former mayor switched the number to him. It was a little tacky but it's not worth worrying about. Discussion regarding Maple Street from 2°d Avenue to 4t6 Avenue. Alderman Cazl wants to get the street open on Maple that comes through 2 Avenue in the IH azea. Alderman Carl wanted to know of what plan can we do to get the street open up sooner than Vandewalle & Associates is planning on doing. We need to move the congestion on Oak and Elm. Line up of property owners of why Canton looks like a shanty town. Mayor Heinze said that people aze not saying Canton is a shanty town. Alderman Berardi asked if the city has an ordinance of unsafe buildings? Alderman Berazdi showed several unsightly azeas in Canton and said this problem has to stop. City Attorney Jim Elson mentioned that it has to be budgeted and you have to follow state law, and although it is rather routine it is expensive. Report of meeting with Old West Locust Street used trucking business. Alderman Cazl said he had asked for Alderman Berazdi to look at this property that is getting worse instead of better. Mayor Heinze said he has just got started and wants to embrace these problems as its important and we will not ignore this. Dessie Woods home owner in the azea said the business has had oil spills on the ground and he covers them up, does painting at night with paint going through the air. There are tires out in the road with summer coming to harbor mosquitoes. Mayor Heinze told Dessie the City will not let this drop, we will have the City Attorney Jim Elson take a look at this. Alderman Hartford said covering the oil over could be an environmental problem. 5 Mechanical Committee 5-24-OS Report of action to be taken on Don Inmon property in Industrial Park. Don Inmon offered an apology for saying the city council "was all idiots" because he said, not all of you are. Don said he does not serve the upper class management. If you need something I'll help you. I've been fighting to stay alive. Come out and talk to me, Alderman Meade came out and approached me. Sally business partner of Don Inman, said they would be putting up a fence when the settlement comes in on the fire. Mayor Heinze said he would have the City Attorney Jim Elson to talk with them. Research if TIF funds can be used to pursue lawsuits against others in a TIF District. City Attorney Jim Elson said he would do the research. Report of action taken by either zoning officer/code enforcement officer, have presented to committee after all complaints. Alderman Berardi asked for an on going record of what's been done, and what has not been done? Bb's Tap: New paint, etc. pride in the community and on the other band others take us in the other direction. Alderman Berardi felt they deserve commendation for what they did to their business building. Billy's, White Oak, and OTO have raised some $404,000 for sports, in this community. These gentlemen should be on the Revitalization Committee. Recommend that Canton Mayor should send Billy's a certificate of appreciation for business improvement along with Chamber of Commerce. Request to set aside a portion of the sales tai for infrastructure improvements to any proposed capital improvements to the City of Canton. Alderman Berardi thought we should set some funds aside, and then when the money is needed, we are ready. List of approved licensed contractors for the City of Canton. City Attorney Jim Elson mentioned that the ordinance was repealed in the 90's. Investigation into West Maple properties, Maurer & Stutz Inc. Maurer Stutz Inc. addressed the Pre-Annexations on West Maple and Hickory Street. Keith Plavec said they did this for the last administration of what property out there has water and sewer. Keith said the Water Department, Nancy Whites, City Clerk and Kayma Duncan did the work, all we had to do is put a map together recommending a portion of West Maple is feasible bringing into the city. Recommend also of leaving alone the West Hickory Street area as they have water and sewer and the county has control of the road. Maurer Stutz Inc. report on Waste Water Facility Sludge Study, how is the $57.000 funded? Maurer Stutz Inc. representative Keith Plavec said the $57,000 payment comes from the $36,000,000.00 water project. But, if the City does not go ahead with the project the funds will come from the General Fund. 6 Mechanical Committee 5-24-OS Contract of 2005 General Engineer for Public Works, Maurer & Stutz Inc. Alderman Berardi said that Maurer Stutz Inc. do not bid for their professional time. Crawford, Murphy & Tilly who use to be the engineers for the City of Canton charged 6 hours traveling time. Maurer Stutz Inc. are asking for the same contract of $36,000 a year, that does not mean they are paid that amount. Alderman Berardi said he has looked at the contract and so has the mayor. Joe said he would like to have this contract for 3 years as he wants continuity. The contract can be terminated in 60 days. Motion and second by Aldermen Hartford/Reed to send the Contract of 2005 General Engineer for Public Works, Maurer Stutz Inc. for a three year contract to council for their consideration. Voice vote, motion carried unanimously. Alderman Schenck wanted to have some more information on the $36 million bond issue. He wanted to ask if there will be a process of recommendation on the proposal of $20 million, and if so what happens to the bonds? Keith Plavec of Maurer Stutz Inc. explained that $36 million is the estimate for the water/sewer project. The first thing to happen we'll split the bonding to two requests. Reason being it will take over four years to complete and any bond issue must be spent fora 3 year period. During the three year period the improvements will be prioritized and addressed in order. At the end of those 3 years what remains to be done will be covered by the second bond issue. Local banks cannot buy bonds less than $10,000. Work with the banks over this period of time as you can invest some of your bonding money. EXECUTIVE SESSION -LAND EASEMENT ACQUISITION - MAURER STUTZ INC. Motion and second by Aldermen Reed/Hartford, to go into executive session for the purpose of discussing Land Easement Acquisition. Roll call. AYES - Aldermen Hartford, Berardi, Reed, Schenck. NAYS -None. 4 AYES, 0 NAYS, 0 ABSENT. Motion carried. Mayor Heinze ask for the following to attend the executive session -Aldermen Jim Hartford, Joe Berardi, Larry Sarff, Craig West, Les Carl, Kevin Meade, Rick Reed, Eric Schenck; Mayor Rodney Heinze, City Clerk Nancy Whites, City Treasurer Kathleen Luker, City Attorney Jim Elson, Maurer Stutz Inc. Keith Plavec, Public Works Director Cliff O'Brien, Water Plant Supt. Greg Pollitt. The Public Works, Water & Sewer Committee convened the meeting to go into executive session at 8:44 p.m. The Public Works, Water & Sewer Committee reconvened into open session at 9:09 p.m. Motion and second by Aldermen Hartford/Reed, to direct the city attorney to draft an easement agreement and to authorize the Public Works Director Cliff O'Brien and Keith Plavec of Maurer Stutz Inc. to perform preliminary negotiations for land acquisitions on 7 4 l Mechanical Committee 5-24-OS the Water/Sewer Project, and refer to council for their consideration. Voice vote, motion carried unanimously. Motion and second by Alderman Hartford/Reed, to adjourn. Voice vote, motion carried unanimously. The Clerical Committee adjourned at 9:12 p.m. Recording Secretary, Nancy Whites 8