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Home My WebLink About03-16-2010 Council MinutesA regular meeting of the Canton City Council was held on March 16, 2010, in Council Chambers located at 50 North 4th Avenue, Canton, Illinois. Mayor Kevin R. Meade called the meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Roll call -Aldermen in attendance -Rick Reed, Eric Schenck, Larry Sarff, Jorge Rivero, Gerald Ellis, Dave Pickel. Absent -Craig West, Jim Hartford. Others in attendance -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief Dan Taylor, Fire Chief Bonnie Cremer, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Plant Supt. Greg Pollitt, SRPED Executive Director Mark Rothert, ESDA Director Phil Fleming. In the audience -several members of the community living in the trailer court south of the proposed PRO Imaging Seal Coating plant, News Media of John Froehling from Daily Ledger, Stacey Creasy from The Democrat, Kevin Sampler from Journal Star. CONSENT AGENDA Minutes of Council meeting held on March 2, 2010 Minutes of Clerical Committee held on March 9, 2010 Alderman Sarff moved to accept the Consent Agenda as presented, and was duly seconded by Alderman Ellis. The motion carried by unanimous voice vote. BILLS. Alderman Schenck moved that all bills properly presented and approved be paid, and was duly seconded by Alderman Reed. Approved by roll call vote - AYES - Pickel, Ellis, Rivero, Sarff, Schenck, Reed = 6 1 NAYS-0 Motion carried TREASURER'S REPORT. City Treasurer Aaron Anderson stated that February was a profitable month of about $16,000 and that brings our General Fund deficient to $327,753.00. There are no other additions, nor corrections to the report. Alderman Schenck moved to accept the Treasurer's Report as presented, and was duly seconded by Alderman Ellis. The motion carried by unanimous voice vote. COMMITTEE REPORTS: Finance - Council Action Call One-Phone Service Renewal. Alderman Schenck moved to accept the Service Renewal from Call One for a three year contract for the City and would save $250.00 a month, and was duly seconded by Alderman Ellis. Approval by roll call vote - AYES - Reed, Schenck, Sarff, Rivero, Ellis, Pickel = 6 NAYS-0 Motion carried Third Avenue Contract B. Bids with low bid from Otto Baum Inc. Alderman Schenck moved to accept the low bid from Otto Baum Inc. for Contract B. in the amount of $1,383,851.55, and was duly seconded by Alderman Rivero. Discussion. Alderman Ellis asked to be excused from voting as he works for Auto Baum. Alderman Sarff moved to excuse Alderman Ellis from voting on the Third Avenue Contract B. Bids from Otto Baum, Inc., and was duly seconded by Alderman Schenck. The motion carried by unanimous voice vote. z Approval by roll call vote - AYES -Pickel, Rivero, Sarff, Schenck, Reed = 5 NAYS - 0 ABSTAINED -Alderman Ellis = 1 Motion carried 61 East Side Square Chanee Order from from Leander Construction Inc. Alderman Schenck moved to accept the Change Order from 2 windows to one window at a cost of $484.00 and time extension of 39 days due to weather, and paid from TIF funds, and was duly seconded by Alderman Ellis. Approval by roll call vote - AYES - Reed, Schenck, Sarff, Rivero, Ellis, Pickel = 6 NAYS - 0 Motion carried Budeet Report 2010-2011. City Administrator Jim Snider mentioned that the Budget Review was for Water & Wastewater Fund Revenue & Expenditures; Lake Development Draft Budget - March 16, 2010. The support document from last week we discussed the General Fund and reviewed our expenditures and brought some proposed cut backs to the General Fund deficient as we faced $1,500,000.00. The first spread sheet reflects additional $1,000, and this will increase revenue just a bit. The Telecommunications Tax increase is for your discussion and consideration later on the agenda. On the expense side -the report is similar to last week when outlining the adjustments to the General Fund. We discussed in committee ways to cut the General Fund expense budget further additional, and the ways we talked about last week was to reduce the - • Comptroller salary by $15,000/year to $45,000.00. • Reduce the General Fund portion of our contribution to the SRPED by $10,000 to $35,000 3 • Eliminated the cost for a new police officer $70,868.00 • Chief Cremer recommended that we sell two vehicles (92 Ford Alexis Rescue Vehicle, $15,000 value and 94 Ford Medtec Vehicle, $3,000 value) to offset part of the cost to equip the Special Response Vehicle. Jim further stated these proposed reductions in the General Fund Budget we still have a shortfall of $400,719 that remains. Total number of additional received in cutting $1,033,053.00. The ESDA Coordinator Phil Fleming has a revised budget proposal to submit tonight for your consideration, as well. Alderman Schenck commented that next week will go over in more detail and this will be the opportunity for public input and one more meeting after that to make adjustments based on what the public feel is necessary. Jim Snider said will walk through all of the budget in detail at next week's committee meeting. Give me a call if you want to discuss this budget. Legal & Ordinance - Council Action None. Community & Industrial Development - Council Action Pro-Imaee Sealcoat & Asphalt Project. City Administrator Jim Snider remarked that last week we had a proposal to sell 3 lots in the Industrial Park to PRO-Image. Basically were working on a development agreement at this point Points of the contract we discussed last week - 1. You have copies of that and the price of the lots. 2. The condition of 4 the sale. 3. We are in the process of bidding the property out as were obligated to do so. It's before the council tonight to go forward with the agreement. Alderman Rivero moved - to move forward on the development agreement, and was duly seconded by Alderman Ellis. Discussion -Alderman Schenck mentioned that adding to the development agreement is the potential to buy back the lots and enter into a lease agreement. Mayor Kevin R. Meade said he will allow for the owner of Sherwood Forest to speak tonight. Mr. Allan said he put the figures on a calculator and came up with 11 thousand tons that will be moving over the roads. And he asked how many trucks will be going down those streets in a day? Stephanie Miller one of the owners of PRO-Image explained the 11 thousand tons is over 155 days of 10 trucks for 6 days a week. Mr. Allan mentioned the Illinois EPA has a permit from Cook County of an EPA Monitory Station and said he would offer the space for one. Mayor Kevin R. Meade thanked Mr. Allan for his generous offer. Approval by roll call vote - AYES - Pickel, Ellis, Rivero, Sarff, Schenck, Reed = 6 NAYS - 0 Motion carried Negotiations, Grievance & Personnel - Council Action None. COMMUNCATIONS FROM MAYOR - Budget Comments Mayor Kevin R. Meade said that it is not unusual to make cuts in the budget. We have tightening our belts in some areas. The Health Care true cost will be in April. Downtown Clean-up 5 Mayor Kevin R. Meade commented that on March 27t" the Main Street committee and the Master Gardner's will be downtown for their annual clean-up. They will work in 2 shifts and the first one is at 4:30 a.m. and the other shift 2:00 p.m. Mayor Kevin R. Meade said that with ESDA we're overall looking at combining with the county and city of what we are doing and seeing a more efficient way of what we can do to gather. We're looking in other areas also of partnering up. OLD BUSINESS: None. NEW BUSINESS: Mobile Data Computer Request -Chief Dan Taylor Alderman Ellis moved to allow the purchase of 7 Mobile Data Computers to replace 7 of the original computers which are 5 years, from CDS Office Technologies for the State Bid price of $26,950.00, and was duly seconded by Alderman Rivero. Discussion -Police Chief Dan Taylor mentioned that he had applied for a grant in July of 2009 to help fund this replacement in the amount of $26,950 from the Illinois Criminal Justice Information Authority. Last week we received the final approval for the full grant amount. The purchase will be reimbursed through the grant. The computers will be Panasonic Toughbook 30 computers with all of the specs necessary for our operating system. Approval by roll call vote - AYES -Reed, Schenck, Sarff, Rivero, Ellis, Pickel = 6 NAYS - 0 Motion carried RESOLUTION - APPROVING AN ECONOMIC DEVELOPMENT SERVICES AGREEMENT BETWEEN THE SPOON RIVER PARTNERSHIP FOR ECONOMIC DEVELOPMENT AND THE CITY OF CANTON. First reading and read by title. 6 Alderman Reed moved that the resolution be adopted, and was duly seconded by Alderman Ellis. Approval by roll call vote - AYES -Pickel, Ellis, Rivero, Sarff, Schenck, Reed = 6 NAYS - 0 Motion carried Resolution number is 3918 ORDINANCE - DELETING SECTION 9-59(A) (ALL NIGHT PARKING) OF THE CANTON MUNICIPAL CODE. First reading and was read by title. Alderman Schenck asked if we will still have 2 hour parking? City Attorney Chrissie Peterson said in certain areas, this ordinance does not change that. ORDINANCE -AMENDING THE MUNICIPAL CODE OF THE CITY OF CANTON BY THE ADDITION OF ARTICLE 3, CHAPTER 23 IMPOSING A SIMPLIFIED MUNICIPAL TELECOMMUNCATIONS TAX. First reading and read by title. City Administrator Jim Snider stated that now the tax is 5% and municipalities can adjust the fee two times in a year. This will address our deficit and add additional $71,000.00. This new rate would become effective July 1St Alderman Schenck moved to suspend the rules for passage of the Ordinance on first reading, and was duly seconded by Alderman Rivero. Approval by roll call vote - AYES -Reed, Schenck, Sarff, Rivero, Ellis, Pickel = 6 NAYS-0 Motion carried Alderman Schenck moved that the ordinance be placed on its passage, and was duly seconded by Alderman Rivero. Discussion -Alderman Reed said he will not support this, and ask for the aldermen to do the same. Alderman Schenck said he appreciated that and the fee would add additional $6.00 to my monthly bill. I'm voting for it. I appreciate everyone's concern to minimize the budget. Approval by roll call vote - AYES -Ellis, Rivero, Sarff, Schenck = 4 NAYS -Picket, Reed, Mayor Meade = 3 Motion defeated Alderman Reed made the motion to go into executive session to discuss Negotiations & Personnel, and was duly seconded by Alderman Ellis. Approval by roll call vote - AYES -Reed, Schenck, Sarff, Rivero, Ellis, Picket = 6 NAYS - 0 Motion carried The regular scheduled Council meeting convened for executive session at 7:08 p.m. EXECUTIVE SESSION TO DISCUSS NEGOTIATIONS & PERSONNEL The Executive Session adjourned in open session at 8:08 p.m. Alderman Picket moved to adjourn the Council meeting, and was duly seconded by Alderman Ellis. Approval by roll call vote - AYES -Picket, Ellis, Rivero, Sarff, Schenck, Reed = 6 NAYS-0 Motion carried ;~ ~-~ti ~ Nancy Whi s, City Clerk APPROVED: 8 Kevin R. Meade, Mayor