Loading...
HomeMy WebLinkAbout03-02-2010 Council MinutesA regular meeting of the Canton City Council was held on March 2, 2010 in Council Chambers, located at the Historic Depot, 50 North 4th Avenue, Canton, Illinois. Mayor Kevin R. Meade called the meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Kevin R. Meade asked for roll call -Present -Aldermen Rick Reed, Eric Schenck, Craig West, Larry Sarff, Jorge Rivero, Gerald Ellis, Jim Hartford, Dave Picket. Absent -None. Others in attendance -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief Dan Taylor, Fire Chief Bonnie Cremer, Public Works Director Cliff O'Brien, Keith Plavec (City Engineer and Zoning Official), Joe Ginger Video Services. In the audience was - ESDA Director Phil Fleming, Brenda Rothert, several members of the Canton Area Citizens for Environmental Issues, at Canton Lake and its Watershed, news media of John Froehling from the Daily Ledger, Stacey Creasy from The Democrat. CONSENT AGENDA Minutes of Council meeting held on February 16, 2010 Minutes of Mechanical Committee held on February 23, 2010 Alderman Hartford moved to approve of the Consent Agenda as presented, and was duly seconded by Alderman Rivero. Approved by voice vote, that was unanimous. COMMITTEE REPORTS: Lake, Buildings & Grounds -Alderman Rick Reed, chairman 1 Council Action Lake Water Use. Alderman Reed said a resolution was on the agenda that is the same issue. Public Safety & Traffic - Alderman 1im Hartford, chairman Council Action None. Streets & Garbage -Alderman Craig West, chairman Council Action None. Public Works, Water & Sewer -Alderman Gerald Ellis, chairman Application for Pavment #14, for the Proposed Raidal Collector Well. Alderman Ellis moved to approve of Payment #14, from Reynolds, Inc. in the amount of $187,207.71, and paid from bonding funds, and duly seconded by Alderman Sarff. Approved by roll call vote - AYES: Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed = 8 NAYS: 0 Motion carried. Chanee Order #4. (Stainless Steel Kev-Gen-Blds-per Amerenl for Proposed Radial Collector Well from Reynolds inc. in the amount of $444.01. Alderman Ellis moved to approve of Change Order # 4, Proposed Radial Collector Well from Reynolds, Inc. in the amount of $444.01, for a stainless steel key box z for the general building per Ameren request, and was duly seconded by Alderman Hartford. Approved by roll call vote - AYES: Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Pickel = 8 NAYS: 0 Motion carried. Bid results for_ Kilrov Sewaee Force Main Replacement amount of $517,12150 from Denton Gunther Underground Alderman Ellis moved to approve of the low bid from Denton Gunther Underground in the amount of $517,121.50 for Kilroy Sewage Force Main Replacement, and paid from bonding fund, and was duly seconded by Alderman Sarff. Discussion -Keith Plavec mentioned that references had been checked and it is our recommendation to award the contract to Denton Gunther Underground. Engineer's estimate was $800,000. Approved by roll call vote AYES: Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed = 8 NAYS: 0 Motion carried. Application from Payment #2, for Lime Slaker &Accelator Rehab from Leander Construction Inc. in the amount of $29,523.89 Alderman Ellis moved to approve of payment #2, for the Lime Slaker &Accelator Rehab in the amount of $29,523.89 from Leander Construction, Inc., and paid from bonding funds, and was duly seconded by Alderman Hartford. Approved by roll call vote - AYES: Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Pickel = 8 NAYS: 0 Motion carried. 3 Proposal for Portable Isco Sampler (Lone Term Control Proiectl from Gasvoda &_ Associates in the amount of 512,185.00 Alderman Ellis moved to approve of the proposal for Portable Isco Sampler (Long term Control Project) from Gasvoda & Associates for $12,185.00, and paid from the bonding funds, and was duly seconded by Alderman Sarff. Approved by roll call vote - AYES: Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed = 8 NAYS: 0 Motion carried. Application for Pavment #5. for 61 East Side Square from Leander Construction Inc. for 39.383.00. Alderman Ellis moved to approve of Payment #5, for 61 East Side Square from Leander Construction Inc. for $39,383.00 and paid from TIF funds, and was duly seconded by Alderman Hartford. Approved by roll call vote - AYES: Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Pickel = 8 NAYS: 0 Motion carried. Ash Street Improvements. Keith Plavec said 7 to 8 years ago Jim Davis was working with our firm and also was working with Cliff O'Brien. We submitted all of these problems on Ash Street from Main Street to 20th Avenue; and then 20th Avenue from Ash to Chestnut. And at that time everything was in place for curb & gutter from 15th to 20th. And on 20t" Avenue there was always a ditch section, and had always been programmed that way. Several years later wanted to see what council's desire was as there has been some development out there since that time. And does the City want to take that extra step and spend the extra money to go to curb & gutter. What I presented last week was some cost opinion just on Ash Street, which that alone roughly would cost $453,000 extra to go curb & gutter. And on 4 20th Avenue the cost roughly is $272,000 so it's a significant amount to do this change, but at the same time we would be stressing our MFT and FAU account. Just to get caught up were roughly at one million. Do we just maintain the streets we already have? Alderman Sarff asked, wasn't there another issue that not all that property was annexed? Keith answered, on Ash Street on the north was not annexed, an on the east side of 20th Avenue along the south side of Ash Street as well. Alderman Schenck said one thing we would have is an estimate of what it would take if we were trying to promote growth and development in that area? What would it take in terms of about water & sewer lines, and about easements? Keith Plavec answered we would have to get additional right-of-way especially at the intersection. There are different options and where are the growth cells. I would like to see us get right-of-way and the additional right-of-way for water and sewer. This would be something to get us more prepared for a developer, and have some kind of a plan to get water & sewer in this area, and what it would take to grow this area. Alderman Ellis said we're taking a gamble for a developer, and we have residential areas now that need attention. Keith Plavec said the first phase is 15th to 20th and this area is programmed for February 2011, and 20th Avenue is not even programmed until 2014. Alderman Hartford said he cannot see holding off a year or two and then see us get the engineering done and get the right-of-way lined up, and I don't want to see to just drop it. Alderman Sarff asked what streets are FAU? Keith Plavec said Linn Street, Ash Street, Chestnut Street, Main Street, Walnut Street, Hickory Street, and First Avenue and 4th Avenue in the North end. Mayor Kevin R. Meade said what we need tonight basically for Keith is a motion to put curb & gutter in the area he talked about, or are we applying funds to the streets we have currently. 5 Alderman Schenck moved for the City to move forward on the street improvement plan for Ash Street and 20th Avenue, and in the process, secure enough right-of-way to upgrade that street in the future, and was duly seconded by Alderman Hartford. Approval by roll call vote - AYES: Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed = 8 NAYS: 0 Motion carried. COMMUNICATIONS FROM MAYOR - 2010 Census Mayor Kevin R. Meade said this is a remainder you will be receiving your forms later this month and we need for you to send them in so we get our share of Federal Funds. The Census will be setting up a center at the Partin-Ingersoll Library to answer any questions. Even the inmates in the prison count as residents. The City employees will be attending classes the is being offered of 4 different sessions that will be held on Wednesday and Thursday for the morning and afternoon sessions. The employees have to attend either one of the seminars that will be offered on Human Rights & Harassment Training. Please bear with us if your phone calls don't get answered. Mayor Kevin R. Meade said on Saturday he had a chance to talk with Todd Shawgo the father of Mariah who is in Chile as the Canton Rotary Club's first exchange student. She is okay after the earthquake, and she had an option of coming home, but decided to stay and help the relief effort. We're very proud of her as she is representing Canton March 4 the YMCA will host 'Business after Hours' beginning at 4:30 p.m. This is their annual appreciation of awards night. Bill Cook will be speaking at 5:45 p.m. It is open to the public and would be a good chance to show appreciation to Mr. Cook. OLD BUSINESS: 6 None. NEW BUSINESS: RESOLUTION -APPROVING AN AGREEMENT FOR THE DISPOSAL OF RESIDENTIAL SOLID WASTE WITH WASTE MANAGEMENT OF ILLINOIS, INC. AND THE CITY OF CANTON. First reading and was read by title. Alderman West moved the resolution be adopted, and was duly seconded by Alderman Ellis. Discussion - Public Works Director Cliff O'Brien said the term with Waste management is for three years and terminating on February 28, 2013. The City will take the garbage collected by the City to Macomb Envirofill of Illinois Inc. instead of Peoria Land Fill. For the first year of this agreement -commencing March 2, 2010, a per ton unit price of $37.00, of waste delivered for disposal. For the second year of this agreement -commencing March 1, 2011 a per ton unit price of $38.50 of waste, delivered for disposal. For the third year of this agreement commencing March 1, 2012 a per ton unit price of $40.00 of waste delivered for disposal. This will be quite a savings the first year than the old contract of $9,000. Approved by roll call vote - AYES: Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Pickel = 8 NAYS: 0 Motion carried The Resolution number would be 3916. RESOLUTION - RECOGNIZING THE CITY OF CANTON'S CAPABILITY OF OPERATING A DUAL SOURCE WATER SYSTEM. First reading and was read in its entirety. Alderman Sarff moved the resolution be adopted, and was duly seconded by Alderman West. Discussion - Alderman Hartford asked - I thought the lake was always primary and everything else would be secondary. Has this changed now? City Attorney Chrissie Peterson answered - I'm not sure we know that information yet. There will be electricity cost associated with operating the Collector Well. And probably for a couple years the City simply won't know what is most efficient and most economically responsible to our citizens on how to operate the systems. The raw water source cannot be co- mingled. But as far as economically feasible to operate one for several months, if there is a lot of water in the lake -versus that surcharge treatment from the Collector Well, and If it's a colder time of year and those temperatures are more consistent. We don't know that yet. Alderman Hartford said if we agree to this, and several years go by we find out it's not cheaper to use the lake only as primary, we will change this -right!? City Attorney Chrissie Peterson answered -it's possible, but keep in mind before we can operate the Collector Well actually and drink the water from that acquifer we still have to work out the kinks in the treatment system, and finalizing permits from the IEPA. The IEPA may very well say in a year or two they may have an opinion. Until we have operated the system at lease for two years will not have enough information in my opinion. Approved by roll call vote - AYES: Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed = 8 NAYS: 0 Motion carried. The resolution number would be 3917. GENERAL FUND REVENUE AND EXPENDITURES FOR BUDGET FY 2010-2011 REVIEW. City Administrator Jim Snider went over the General Fund Revenue & Expenditure Budget (draft) for 2010-2011. There is a deficient of $1,500,277.00 and after reviewing the details of summary pages tonight will give a week to review the details so that we can hopefully come to a balanced General Fund Budget next Tuesday. The Water & Sewer, TIF, etc. will be presented on Tuesday, March 16t" and reviewed in detail on Tuesday, March 23rd. The final proposed budgets will be presented for Council's review in April. Property Tax: $1,015,094.00 is budgeted for FY-11 reflecting the 28% increase on Fire & Police Pensions in the tax levy passed last December. This $208,133.00 increase over last year represents an increase for the pension portion of the tax levy only! a Sales Tax: Our local share of the Sales Tax receipts is forecasted to be $2,300,000. (The State distributes 1% of the basic 6.25°° sales tax for retail sales and general merchandise and 100% of the collections from the 1% state rate for sales of qualifying food, drugs and medical appliances to the respective municipality. Additionally, the City receives an additional %$°° in sales tax. This %% sales tax was instituted by referendum in 2003 to provide for property tax relief.) This amount is in line with projections. Since I believe it is best to be conservative in revenue forecasting, I am not providing for any growth for FY 10- 11. Local retail sales tax revenue represents a third of our General Fund revenue. Depreciation Accounts: As we discussed during our recent Strategic Planning Session, the Depreciation Accounts for Police, Fire, Building & Grounds and GF are unnecessarily redundant since the Council approves capital expenditures. I am recommending we close these accounts and record the total amount of $261,818 as income for this FY 10-11. Replacement Tax: The local share of the Corporate Personal Property Replacement tax is projected at $182,500 (The Replacement Taxes are revenues collected by the state of Illinois and paid to local governments to replace money that was lost by local governments when their power to impose personal property taxes on corporations, partnerships, and other entities was taken away in 1979. Corporations pay 2.5% on income, Partnerships, Trust and S Corporations pay a 1.5% tax on income. 48% of the state receipts are distributed to downstate counties, while Cook County receives 52% of all funds received.) This amount represents a 16% decrease from what was budgeted for FY 09-10 due to the recession. I am not forecasting any increase for FY 10-11. Use Tax: We are projecting to receive $189,473 in Local Use Tax. (The Use Tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail.) This represents a 9% decrease from FY 09-09 due to the recession. I am not forecasting any increase for FY 10- 11. Income Tax: State Income Tax is projected at $1,178,000 which is 12.9% less than the FY 09-10 budgeted amount due to the recession. (The local share of the State Income Tax is paid on a per capita basis. Municipalities and counties 9 receive % (8.3%J of the net tax receipts collected by the State.) Although there is a strong possibility of a state income tax increase passing the general assembly this year. The unknown percentage increase probably would not go into effect until 2011. With this still being an unknown quantity, I am not forecasting any increase for FY 10-11. The requested expenditures by the respective departments outpace revenue by $727,632 on an operating basis and $1,500,277 including capital request. Please review the budget request and provide me your feedback prior to next week's Clerical Committee meeting. I will be working with the Mayor and respective department heads to provide recommended cuts in order for us to balance the budget. 1im Snider recommended on the Telecommunication Tax we could increase that by additional percentage and can be done two times a year. The money goes to the state and they give us a check each year. Rick Semonis predicts that health insurance will increase by 50% next year. We will be negotiating with Blue Cross/Blue Shield and then consider going out for bids. Mayor Kevin R. Meade said that at the next week's meeting will see areas of savings. Alderman Schenck mentioned that this is the most important tough decision to balance the budget. I would like to see the Telecommunication Tax be used for capital improvements on the City streets. The regular scheduled Council meeting convened for executive session at 7:50 p.m. Alderman Ellis moved to go into executive session to discuss -Personnel; Land Sale; and Negotiations, and was duly seconded by Alderman Reed. Approved by roll call vote - 10 AYES: Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Picke) = 8 NAYS: 0 Motion carried. EXECUTIVE SESSION - TO DISCUSS, PERSONNEL; AND PENDING LITIGATION. (Mayor Kevin R. Meade mentioned that the discussion for executive session wilt be Personnel; Land Sale, and Negotiations. This was changed from what was originally on the agenda as above.) The regular scheduled Council meeting reconvened from executive session at 8:37 p.m. Back in open session Mayor Kevin R. Meade asked the council members now that Fire Chief Bonnie Cremer is retiring do we want to continue with the title of Fire Chief, or do we want to look at a safety director which would be a current employee. And that would be the Police Chief. Think about that for next week, will have to give a lot of consideration to this option. ADJOURN Alderman Hartford moved to adjourn, and was duly seconded by Alderman Reed. Approved by roll call vote - AYES: Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed = 8 NAYS: 0 Motion carried. The Council meeting adjourned at 8:42 p.m. Nancy Wh es, City Clerk APPROVED: 11 Kevin R. Meade, mayor 12