HomeMy WebLinkAboutResolution #3885 - IDOT,.,..,,,.,,,,a~,,, L
City of Canton ~
c
Township ~-
L
County A
Fulton G
E
Section N
C
09-00099-00-EG y
MSI# 247-09001- Ph 80
ION # 3885
Illinois Department
of Transportation
Preliminary/Construction
Engineering Services
Agreement
For
Motor Fuel Tax Funds
Name
C Maurer-Stutz, Inc.
0
N Address
S 1670 E. Ash Street
U
L City
T Canton
A
N
State
T
IL, 61520
THIS AGREEMENT is made and entered into this 2nd day of June 2009 between the above Local
Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name PE & CE for ARRA Proj Route Length KM( Miles)(Structure No. )
Termini See Below
Description
Preliminary Engineering (Phase I & II) and Construction Engineering (Phase III) for the 2009 Canton ARRA (Stimulus)
Projects. Included are engineering for two projects: FAU Routes 6888 & 6885 (Walnut Street from 5"' Ave. to 11"' Ave. and
Elm Street from 1 S` Ave. to 4"' Ave.), Section 09-00098-00-RS, Fulton County - 0.66 Miles and FAU Route 6883 (Ash Street
from 5"' Ave. to 11 "' Ave.), Section 09-00000-00-SW, Fulton County - 0.44 Miles.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the
proposed improvement herein before described, and checked below:
a. ^ Make such detailed surveys as are necessary for the preparation of detailed roadway plans.
b. ^ Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the
preparation of detailed bridge plans.
c. ^ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ^ Make or cause to be made such traffic studies and counts and special intersection studies as maybe required
to furnish sufficient data for the design of the proposed improvement.
e. ^ Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or
Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements.
f. ^ Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert
types) and high water effects on roadway overflows and bridge approaches.
Note Four copies to be submitted to the Regional Engineer
Printed 5/21/2009 Page 1 of 5 BLR 05512 (Rev. 11/08)
g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the
LA with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. ^ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easements and borrow pit and channel change agreements including prints of the corresponding plats and
staking as required.
i. ^ Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract.
j. ® Furnish or cause to be furnished:
(1) Proportioning and testing of concrete mixtures in accordance with the "Manual of Instructions for
Concrete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the
DEPARTMENT and promptly submit reports on forms prepared by said Bureau.
(2) Proportioning and testing of bituminous mixtures (including extracting test) in accordance with the
"Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and
Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said
Bureau.
(3) All compaction tests as required by the specifications and report promptly the same on forms prepared
by the Bureau of Materials and Physical Research.
(4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained
in the contract.
(5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and
Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the
DEPARTMENT in accordance with the policies of the said DEPARTMENT.
k. ® Furnish or cause to be furnished
(1) A resident engineer, inspectors and other technical personnel to perform the following work: (The
number of such inspectors and other technical personnel required shall be subject to the approval of the
LA. )
a. Continuous observation of the work and the contractor's operations for compliance with the plans
and specifications as construction proceeds, but the ENGINEER does not guarantee the
performance of the contract by the contractor.
b. Establishment and setting of lines and grades.
c. Maintain a daily record of the contractor's activities throughout construction including sufficient
information to permit verification of the nature and cost of changes in plans and authorized extra
work.
d. Supervision of inspectors, proportioning engineers and other technical personnel and the taking
and submitting of material samples.
e. Revision of contract drawings to reflect as built conditions.
f. Preparation and submission to the LA in the required form and number of copies, all partial and
final payment estimates, change orders, records and reports required by the LA and the
DEPARTMENT.
2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be
in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all
such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said
DEPARTMENT.
3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the
DEPARTMENT.
4. In the event plans, surveys or construction staking are found to be in error during the construction of the SECTION and
revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will
perform such work without expense to the LA, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the contractor.
5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER
pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without
restriction or limitations as to their use.
6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be
required after the award of the construction contract and during the construction of the improvement.
7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him
Printed 5/21/2009 Page 2 of 5 BLR 05512 (Rev. 11106)
and will show his professional seal where such is required bylaw.
8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to
use in fulfilling the requirements of this AGREEMENT.
The LA Agrees,
To pay the Engineer as compensation for all services pertormed as stipulated in paragraphs 1 a, 1 g, 1 i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a ® A sum of money equal to '` percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT. `Based upon Hourly Rates as attached. Estimated Amount = $55,000.00
($24,000.00 for PEI & II and $31,000.00 for PE III)
b. ^ A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as
approved by the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost
Under $50,000
Percentage Fees
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
(see note)
To pay for services stipulated in paragraphs 1 b, 1 c, 1 d, 1 e, 1f, 1 h, 1j and 1 k of THE ENGINEER AGREES at the hourly
rates stipulated below for personnel assigned to this SECTION as payment in full to the ENGINEER for the actual time
spent in providing these services the hourly rates to include profit, overhead, readiness to serve, insurance, social
security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at
his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under
paragraphs 1b, 1c, 1d, 1e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all or a part of this
work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to ENGINEER" to be
verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The
classifications of the employees used in the work should be consistent with the employee classifications for the services
pertormed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be
pertormed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work
pertormed.
Grade Classification
of Employee Hourly Rate
Principal Engineer See
Resident Engineer Attached
Chief of Party Hourly
Instrument Man Rates
Rodmen
Inspectors
The hourly rates itemized above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed
their
hands and seals and shall remain in effect until
6/30/2009
In event the services of the ENGINEER extend
beyond 6/30/2009 ,the hourly rates will be adjusted yearly by addendum to this AGREEMENT to compensate for
increases or decreases in the salary structure of the ENGINEER that are in effect at that time.
Printed 5/21/2009 Page 3 of 5 BLR 05512 (Rev. 11/06)
3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as
practicable after the services have been performed, in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost -being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee based on the above fee schedule and the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee (excluding any fees paragraphs 1j and 1 k of the ENGINEER AGREES), based on the above fee
schedule and the awarded contract cost, less any previous payment.
c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in
paragraphs 1j and 1 k.
d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement
by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously
paid.
By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1 a and 1 g, and prior to the completion of such services the LA shall reimburse the
ENGINEER
for his actual costs plus 185 percent incurred up to the time he is notified in writing of such abandonment
"actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions.
Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
5. That should the LA require changes in any of the detailed plans, specifications or estimates (except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the LA
will pay the ENGINEER for such changes on the basis of actual cost plus 185 percent to cover profit, overhead
and readiness to serve - "actual cost" being defined as in paragraph 4 above. It is understood that "changes" as used in
this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of
plans.
That should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the
ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit - "actual cost" being
defined as in paragraph 4 above.
It is Mutually Agreed,
That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications,
partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with
the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services
completed and any services partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this
contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability.
Printed 5/21/2009 Page 4 of 5 BLR 05512 (Rev. 11/06)
IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized offices.
Executed by the LA:
City of Canton of the
(Municipality/Township/County)
ATTEST
By
(Seal)
Clerk
State of Illinois, acing by and through its
By
Title:
Executed by the ENGINEER: Maurer-Stutz, Inc.
ATTEST
By
Title:
Approved
Date
Department of Transportation
Engineer
1670 East Ash Street
Canton, IL 61520
Title:
Printed 5/21/2009 Page 5 of 5 BLR 05512 (Rev. 11/06)
MAURER-STUTZ, INC.
HOURLY RATE SCHEDULE
ONE MEMBER SURVEY CREW
........ .............................................................................................................90.00
TWO MEMBER SURVEY CREW
....... ...........................................................................................................150.00
THREE MEMBER SURVEY CREW
.... ...........................................................................................................210.00
TECHNICIAN I
.................................... .............................................................................................................47.00
TECHNICIAN II
................................... .............................................................................................................52.00
TECHNICIAN III
.................................. .............................................................................................................56.00
TECHNICIAN IV .................................. ........................................................................
63
00
TECHNICIAN V .................................... .....................................
.
................................................................
74
00
............................................
.
TECHNOLOGIST IV ............................. ..........................................................................
67
00
..................................
.
CONSTRUCTION TECHNOLOGIST V ...................................................................
83
00
.........................................
.
DESIGN TECHNOLOGIST V ............... ............................................................................................................ 83.00
DESIGN TECHNOLOGIST VI .............. ......................................................
.
92
00
.
....................................................
.
SCIENTIST/TECHNOLOGIST V .......... ......................................................................
83
00
SCIENTIST/TECHNOLOGIST VI ......... ......................................
.
............................................................................................................ 92.00
SCIENTIST/TECHNOLOGIST VII ......... ............................................................
.
102
00
SCIENTISTITECHNOLOGISTYIII ........ .
...........................................
.
...............................................................
116
00
..........................................
.
ENGINEER I ......................................... ...........................................................................................................70.00
ENGINEER II ........................................ ...........................................................................................................78.00
ENGINEER III ...................................... ...........................................................................................................86.00
ENGINEER IV ....................................... ...........................................................................................................95.00
ENGINEER V ........................................ .........................................................................................................110.00
ENGINEER VII ....................................... .........................................................................................................138.00
PROFESSIONAL ENGINEER IV .......... .........................................................................................................102.00
PROFESSIONAL ENGINEER V ...................................................................................................................:112.00
PROFESSIONAL ENGINEER VI ...................................................................................................................127.00
PROFESSIONAL ENGINEER VII .......... .....................................................................
145
00
PROFESSIONAL ENGINEER VIII ......... .................................
.
........................................................................................................155.00
PROFESSIONAL ENGINEER IX ........... ........................................................................................................175.00
PROFESSIONAL ENGINEER X ............. ........................................................................................................190.00
SURVEY S.I.T. I ..................................... .......................................................................................................... 70.00
SURVEY S.I.T. II .................................... .......................................................................................................... 78.00
PROFESSIONAL LAND SURVEYOR V ......................................................................
92
00
PROFESSIONAL LAND SURVEYOR VI ....................................
.
.......................................................................................................102.00
PROFESSIONAL LAND SURVEYOR VII ......................................................................................................137.00
PROFESSIONAL LAND SURVEYOR IX .......................................................................................................190.00
STRUCTURAL ENGINEER IV ................ .......................................................................................................102.00
STRUCTURAL ENGINEER VII ............... .......................................................................................................145.00
STRUCTURAL ENGINEER IX ................ .......................................................................................................210.00
ENVIRONMENTAL GEOLOGIST VI ....... .......................................................................................................120.00
PRINCIPAL ENGINEER ......................... .......................................................................................................210.00
CLERICAL III .......................................... .........................................................................................................55.00
CLERICAL II ........................................... .........................................................................................................49.00
PROJECT ADMINISTRATOR V .............. ......................................................................................................... 86.00
Effective Date: 5/1/2008
Revised 1/2/09
~Unois ~epartrr,ent
O of Transportation
Resolution for Improvement by
Municipality Under the Illinois
Highway Code
BE IT RESOLVED, by the Council of the
Council or President and Board of Trustees
City of Canton Illinois
City, Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thorou hfare Route From To
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of Preliminary Engineering (Phase I & II) and Construction
Engineering (Phase III) for the 2009 Canton ARRA (Stimulus) Projects.
and shall be constructed
and be designated as Section 09-00099-00-EG
wide
2. That there is hereby appropriated the (additional ^ Yes ®No) sum of fifty-five thousand
Dollars ( $55,000.00 )for the
improvement of.said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by Contract ;and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved
Date
Department of Transportation
Regional Engineer
I, Nancy Whites Clerk in and for the
City of
Ciry, Town or Village
County of Fulton
Canton
hereby certify the
foregoing to be a true, perfect and complete copy of a resolution adopted
by the Council
Council or President and Board of Trustees
at a meeting on June 2, 2009
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
2nd day of June, 2009
(SEAL)
City, Town, or Village Clerk
Printed 5/21/2009 BLR 09111 (Rev. 11/06)
Illinois Department
ofi Transportation
For District Use Only
Transaction Number
Date
Checked by
Request for Expenditure/Authorization
of Motor Fuel Tax Funds
Municipality Citv of Canton
Countv Fulton
Rd. District
Section nca_nnncaca_nn_~r_
I hereby request authorization to expend Motor Fuel Tax Funds as indicated below.
Purpose Amount
Contract Construction ................................................................................................................................
Day Labor Construction ...........................................................................................................................
Right-of-Way (Itemized On Reverse Side) ................................................................................................
Engineering ............................................................................................................................................... 55,000.00
Maintenance Engineering .........................................................................................................................
Engineering Investigations ........................................................................................................................
Other Category ..........................................................................................................................................
Obligation Retirement ................................................................................................................................
Maintenance ..............................................................................................................................................
Co. Eng./Supt. Salary & Expenses (Period from to )
IMRF or Social Security .......................................................................................
......................................
Interest
Total $ 55,000.00
Comments
Date
Signed by
June, 2 2009
City Clerk
Title of Official
Approved
Date
Department of Transportation
Printed 5/21/2009 Page 1 of 2 BLR 09150 (Rev. 11/06)
.,
Itemization of Right-of-Way Request
Location of Pro ert Acres Cost of Cost of Damage
Street Between And Name of Owner Right- Land to Land
(Street) (Street) of-Way Taken Not Taken
Total $
Total
Printed 5/21/2009 Page 2 of 2 BLR 09150 (Rev. 11/06)