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Home My WebLink AboutOrdinance #4357 - Purchase of Body-Worn Cameras and Related System/Accessories • CERTIFICATE THE UNDERSIGNED CERTIFIES THAT SHE IS THE CITY CLERK FOR THE CITY OF CANTON, ILLINOIS, AND THAT THE CITY COUNCIL AT A REGULARLY CONSTITUTED MEETING OF SAID CITY COUNCIL OF THE CITY OF CANTON ON THE 3rd DAY OF JULY,2023 ADOPTED ORDINANCE NO.4357 A TRUE AND CORRECT COPY OF WHICH IS CONTAINED IN THIS PAMPHLET. GIVEN UNDER MY HAND AND SEAL THIS 3rd DAY OF JULY, 2023. J' - (SEAL) v i Vii/ •J D REA SMITH-WALTERS ITY CLERK ORDINANCE NO. 4357 AN ORDINANCE APPROVING THE PURCHASE OF BODY-WORN CAMERAS AND RELATED SYSTEM/ACCESSORIES AND WAIVING COMPETITIVE BIDDING REQUIREMENTS WHEREAS,the City of Canton,Fulton County,Illinois ("City"), is an Illinois non-home rule municipality; WHEREAS, pursuant to the Illinois Law Enforcement Officer-Worn Body Camera Act (50 ILCS 706/10-1), as amended (the "Officer-Worn Body Camera Act"), the City is required to implement body cameras by January 1, 2025; WHEREAS, an "officer-worn body camera" means an electronic camera-system for creating,generating,sending,receiving,storing,displaying,and processing audiovisual recordings that may be worn about the person of a law enforcement officer(50 ILCS 706/10-10); WHEREAS, in order to comply with the Officer-Worn Body Camera Act, the City is in need of officer-worn body cameras to be used for public purposes; WHEREAS, the City's Police Department has tested various companies' body camera equipment and obtained quotes for same; WHEREAS, after assessing the various companies and testing the equipment, the City's Police Chief has recommended purchasing the officer-worn body cameras and related system/accessories (collectively the"Body Cameras")from Axon Enterprise, Inc.; WHEREAS,the quote from Axon Enterprise,Inc. is for$128,248.83,which shall be paid in five(5) annual installments, substantially as shown in"Exhibit A"; WHEREAS, pursuant to 65 ILCS 5/11-61-3, the corporate authorities are authorized to purchase personal property through contracts that provide for the consideration for such purchase to be paid through installments to be made at stated intervals during a certain period of time, but, in no case, may such contracts provide for consideration to be paid during a period in excess of twenty (20)years) or provide for the payment of interest at a rate more than that permitted in "An Act to authorize public corporations to issue bonds, other evidences of indebtedness and tax anticipation warrants subject to interest rate limitations set forth therein",approved May 26, 1970, as amended. WHEREAS,the contract with Axon Enterprise,Inc. complies with the requirements of 65 ILCS 5/11-61-3; WHEREAS,the corporate authorities find it to be clearly in the public's interest to proceed with the purchase of the Body Cameras has agreed, by this Ordinance, by at least a vote of two- thirds (2/3)to waive competitive bidding requirements; WHEREAS, the City Council of the City of Canton has determined that it is necessary and in the best interests of the City to purchase the Body Cameras for the City of Canton, substantially as described in`Exhibit A." NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF CANTON,FULTON COUNTY, ILLINOIS AS FOLLOWS: 1. The City of Canton hereby fmds as fact the recitals set forth above and are incorporated herein as though fully set forth; 2. Any applicable competitive bidding requirements set forth by Illinois law and the Canton Municipal Code are hereby waived; 3. The quotation for the purchase of the Body Cameras in the total amount of$128,248.83 (with $25,649.75 due in July 2023), substantially as described in "Exhibit A," plus necessary taxes,titles, and fees,is hereby APPROVED; 4. The Mayor, or his designee, and the Chief of Police are hereby authorized to execute and deliver any and all purchase agreements,purchase orders,or other documents necessary to purchase the Body Cameras, substantially as described in"Exhibit A"; 5. This Ordinance shall be in full force and effective immediately upon its passage by the City Council of the City of Canton and approval by the Mayor thereof. PASSED AND APPROVED THIS 3rd day of July,2023. AYES: Alderpersons Grimm,Nelson,Lovell,Hale, Gossett,Ketcham,Lingenfelter. NAYS: None ABSENT: Alderperson Chamberlin APPROVED: "4 �� By: .. ., en McDo ': ayor ATTEST: I'i. .. .‘ &a- Andrea J. 'mith-Walters, City Clerk EXHIBIT A Axon Enterprise,Inc. Q-428441-45103.035AH 17800 N 85th St. 4,411.,,,c,giai Scottsdale,Arizona 85255 United States VAT:86-0741227 Issued:06/25/2023 i Quote Expiration:'07120/2023 Domestic:(800)978-2737 Estimated Contract Start Date:08!0112023 International:+1.800.978.2737 Account Number:116117 Payment Terms:N30 Delivery Method: SHIP.TO• '- ' BILL TO = ' SALES REPRESENTATIVE'—, PRIMARY CONTACT' Delivery:Invoice-2 N Main St Canton Police Dept.-IL Matthew Moore Nathaniel Atkins 2 N Main St 2 N Main St Canton, Canton IL IL Phone:(480)905-2068 Phone:309-647-5131 61520-2618 61520-2618 USA USA Email: Email:mmoore@axon.com Email:natkins@cantoncityhall.org 37-6000876 Fax:(480)905-2068 Fax: Quote Summary Discount Summary ',Program:Length_ ... . ::`:'' 60 Months Average Savings Per Year,•, -. ;. $2,801.47 TOTAL COST -..$128,248.83 ESTIMATED TOTAL WI TAX - $128,248.83 TOTAL SAVINGS i $14,007 37 Payment Summary Date .. ' - - , - . _ : ' Subtotal Tax • - . Total•. Jul 2023 $25,649.75 . $0.00 $25,649.75 Jul 2024 $25,649.77 $0.00 $25,649.77 Jul 2025 $25,649.77 $0.00 $25,649.77 Jul 2026 $25,649.77 $0.00 $25,649.77 Jul 2027 $25,649.77 $0.00 $25,649.77 Total ;. , :$128,248.83;_ :, $0.00 . $128,248.83 Page 1 Q-428441.45103.035AH ditiAPPP Quote Unbundled Price: $142,256.20 Quote List Price: $134,230.00 Quote Subtotal: $128,248.83 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Items , :, Description =; ; ', Qty., , Tenn ;.;, Unbundled =ListPrice' 'Net Price Subtotal '; .,.:. '; Tax Total Program BWCamTAP Body Worn Camera TAP Bundle 22 60 $33.79 $32.50 $30.55 $40,326.00 $0.00 $40,326.00 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 3 60 $69.79 $34.66 $32.58 $5,864.40 $0.00 $5,864.40 A,Ia;Carte,Hardware, ` . - . . 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 5 $31.30 $29.42 $147.10 $0.00 $147.10 AB3C AB3 Camera Bundle 22 $749.00 $704.06 $15,489.32 $0.00 $15,489.32 AB3MBD AB3 Multi Bay Dock Bundle 3 $1,638.90 $1,540.57 $4,621.71 $0.00 $4,621.71 A.la'.:Carte�Softwar_e = : . - 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 265 60 $0.55 $0.52 $8,220.30 $0.00 $8,220.30 73682 AUTO TAGGING LICENSE 22 60 $9.00 $8.46 $11,167.20 $0.00 $11,167.20 73478 REDACTION ASSISTANT USER LICENSE 22 60 $9.00 $8.46 $11,167.20 $0.00 $11,167.20 ProLicense Pro License Bundle 4 60 $39.00 $39.72 $9,531.60 $0.00 $9,531.60 BasicLicense Basic License Bundle 19 60 $15.00 $15.28 $17,413.50 $0.00 $17,413.50 A Ia Carte Services , .'_ 80146 VIRTUAL BODYCAM STARTER 1 $1,575.00 $1,480.50 $1,480.50 $0.00 $1,480.50 79999 AUTO TAGGING I PERFORMANCE IMPLEMENTATION 1 $3,000.00 $2,820.00 $2,820.00 $0.00 $2,820.00 SERVICE ;Total ti • . .. _ , --,,,1:,: $1,28,24 8,24 :, ... .. , . ;.::..,,..'� � 8.83 .�,. :;a0 00 ..;E12 8 83'. Page 2 Q-428441-45101035AH Delivery Schedule , Hardware Bundle = - Item • Description , QTY°' Estimated Delivery Date AB3 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 25 07/01/2023 AB3 Camera Bundle 73202 AXON BODY 3-NA10-US-BLK-RAPIDLOCK 22 07/01/2023 AB3 Camera Bundle 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 25 07/01/2023 AB3 Multi Bay Dock Bundle 70033 WALL MOUNT BRACKET,ASSY,EVIDENCE.COM DOCK 3 07/01/2023 AB3 Multi Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY,AB2 1-BAY/6-BAY DOCK 3 07/01/2023 AB3 Multi Bay Dock Bundle 74210 AXON BODY 3-8 BAY DOCK 3 07/01/2023 Ala Carte 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 5 07/01/2023 Body Worn Camera Multi-Bay Dock TAP Bundle 73689 MULTI-BAY BWC DOCK 1ST REFRESH 3 01/01/2026 Body Worn Camera TAP Bundle 73309 AXON CAMERA REFRESH ONE 22 01/01/2026 Body Worn Camera Multi-Bay.Dock TAP Bundle 73688 MULTI-BAY BWC DOCK 2ND REFRESH 3 07/01/2028 Body Worn Camera TAP Bundle 73310 AXON CAMERA REFRESH TWO 22 07/01/2028 Software .Bundle Item Description -- QTY -.EstimatedStart Date ''Estimated.End Date Basic License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 19 08/01/2023 07/31/2028 Basic License Bundle 73840 EVIDENCE.COM BASIC ACCESS LICENSE 19 08/01/2023 07/31/2028 Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 12 08/01/2023 07/31/2028 Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 4 08/01/2023 07/31/2028 Ala Carte 73478 REDACTION ASSISTANT USER LICENSE 22 08/01/2023 07/31/2028 Ala Carte 73682 AUTO TAGGING LICENSE 22 08/01/2023 07/31/2028 Ala Carte 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 265 08/01/2023 07/3112028 Services Bundle `., ., '. Item Description, QTY , Ala Carte 79999 AUTO TAGGING/PERFORMANCE IMPLEMENTATION SERVICE - 1 Ala Carte 80146 VIRTUAL BODYCAM STARTER 1 Warranties Bundle .'Item Description - - - QTY- Estimated Start Date'_'- Estimated End Date Body Worn Camera Multi-Bay Dock TAP Bundle 80465 EXT WARRANTY,MULTI-BAY DOCK(TAP) 3 07/01/2024 07/31/2028 Body Worn Camera TAP Bundle 80464 EXT WARRANTY,CAMERA(TAP) 22 07/01/2024 07/31/2028 Page 3 Q-428441-45103.035AH i Payment Details Jul 2023 Invoice Plan • Item " Description - ': . Qty Subtotal" ', Tax. :, `. Total Year 1 73478 REDACTION ASSISTANT USER LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 1 73682 AUTO TAGGING LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 1 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 265 $1,644.06 $0.00 $1,644.06 Year 1 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 5 $29.42 $0.00 $29.42 Year 1 79999 AUTO TAGGING/PERFORMANCE IMPLEMENTATION SERVICE 1 $564.00 $0.00 $564.00 Year 1 80146 VIRTUAL BODYCAM STARTER 1 $296.10 $0.00 $296.10 Year 1 AB3C AB3 Camera Bundle 22 $3,097.86 $0.00 $3,097.86 Year 1 AB3MBD AB3 Multi Bay Dock Bundle 3 $924.34 $0.00 $924.34 Year 1 BasicLicense Basic License Bundle 19 $3,482.69 $0.00 $3,482.69 Year 1 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 3 $1,172.88 $0.00 $1,172.88 Year 1 BWCamTAP Body Worn Camera TAP Bundle 22 $8,065.20 $0.00 $8,065.20 Year 1 ProLicense Pro License Bundle 4 $1,906.32 $0.00 $1,906.32 Total . - . - • .:: . • ' - •. , :.$25,649.75 $0.00_ $25,649.75.. Aug 2023 Invoice Plan . , .Item Description s:, . . ; .: Qty` : Subtotal'' :Tax , , . Total,- Invoice Upon Fulfillment BWCamTAP Body Worn Camera TAP Bundle 22 $0.00 $0.00 $0.00 Jul 2024 Invoice,Plan ° ,,, Item= Description . . :. ; , ,.. '•• .',`Qty Subtotal Tax -.• 'Total:; Year 2 73478 REDACTION ASSISTANT USER LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 2 73682 AUTO TAGGING LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 2 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 265 $1,644.06 $0.00 $1,644.06 Year 2 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 5 $29.42 $0.00 $29.42 Year 2 79999 AUTO TAGGING/PERFORMANCE IMPLEMENTATION SERVICE 1 $564.00 $0.00 $564.00 Year 2 80146 VIRTUAL BODYCAM STARTER 1 $296.10 $0.00 $296.10 Year 2 AB3C AB3 Camera Bundle 22 $3,097.86 $0.00 $3,097.86 Year 2 AB3MBD AB3 Multi Bay Dock Bundle 3 $924.34 $0.00 $924.34 Year 2 BasicLicense Basic License Bundle 19 $3,482.71 $0.00 $3,482.71 Year 2 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 3 $1,172.88 $0.00 $1,172.88 Year 2 BWCamTAP Body Worn Camera TAP Bundle 22 $8,065.20 $0.00 $8,065.20 Year 2 ProLicense Pro License Bundle 4 $1,906.32 $0.00 $1,906.32 Total . : $25;649.77 : `$o.00• :'. $25,649.7.7" Jul 2025 Invoice Plan `` Item. Description ` Qty Subtotal, Tax Total Year 3 73478 REDACTION ASSISTANT USER LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 3 73682 AUTO TAGGING LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 3 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 265 $1,644.06 . $0.00 $1,644.06 Page 4 Q-428441-45103.035AH Jul 2025 -,Invoice Plan ' Item. Description _ , Qty Subtotal ,` Tax `` Total Year 3 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 5 $29.42 $0.00 $29.42 Year 3 79999 AUTO TAGGING I PERFORMANCE IMPLEMENTATION SERVICE 1 $564.00 $0.00 $564.00 Year 3 80146 VIRTUAL BODYCAM STARTER 1 $296.10 $0.00 $296.10 Year 3 AB3C AB3 Camera Bundle 22 $3,097.86 $0.00 $3,097.86 Year 3 AB3MBD AB3 Multi Bay Dock Bundle 3 $924.34 $0.00 $924.34 Year 3 BasicLicense Basic License Bundle 19 $3,482.71 $0.00 $3,482.71 Year 3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 3 $1,172.88 $0.00 $1,172.88 Year 3 BWCamTAP Body Worn Camera TAP Bundle 22 $8,065.20 $0.00 $8,065.20 Year 3 ProLicense Pro License Bundle 4 $1,906.32 $0.00 $1,906.32 Total ' ' - ' $25,649.77. '$0.00'.`- $25,649.77.x. • Jul 2026 . - Invoice Plan , . Item ' Description . _ Qty - Subtotal-._: _ __ Tax'. Total' Year 4 73478 REDACTION ASSISTANT USER LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 4 73682 AUTO TAGGING LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 4 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 265 $1,644.06 $0.00 $1,644.06 Year 4 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 5 $29.42 $0.00 $29.42 Year 4 79999 AUTO TAGGING/PERFORMANCE IMPLEMENTATION SERVICE 1 $564.00 $0.00 $564.00 Year 4 80146 VIRTUAL BODYCAM STARTER ' 1 $296.10 $0.00 $296.10 Year 4 AB3C AB3 Camera Bundle 22 $3,097.86 $0.00 $3,097.86 Year 4 AB3MBD AB3 Multi Bay Dock Bundle 3 $924.34 $0.00 $924.34 Year 4 BasicLicense Basic License Bundle 19 - $3,482.71 $0.00 $3,482.71 Year 4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 3 $1,172.88 $0.00 $1,172.88 Year 4 BWCamTAP Body Worn Camera TAP Bundle 22 $8,065.20 $0.00 $8,065.20 Year 4 ProLicense Pro License Bundle 4 $1,906.32 $0.00 $1,906.32 Total .. $25,649.77 , .$0.00 .$25,649.77 Jul 2027 -Invoice Plan Item Description . .• •. ,'Qty -- Subtotal - , Tax. Total, Year 5 73478 REDACTION ASSISTANT USER LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 5 73682 AUTO TAGGING LICENSE 22 $2,233.44 $0.00 $2,233.44 Year 5 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 265 $1,644.06 $0.00 $1,644.06 Year 5 74020 MAGNET MOUNT,FLEXIBLE,AXON RAPIDLOCK 5 $29.42 $0.00 $29.42 Year 5 79999 AUTO TAGGING/PERFORMANCE IMPLEMENTATION SERVICE 1 $564.00 $0.00 $564.00 Year 5 80146 VIRTUAL BODYCAM STARTER 1 $296.10 $0.00 $296.10 Year 5 AB3C AB3 Camera Bundle 22 $3,097.86 $0.00 $3,097.86 Year 5 AB3MBD AB3 Multi Bay Dock Bundle 3 $924.34 $0.00 $924.34 Year 5 . BasicLicense Basic License Bundle 19 $3,482.71 $0.00 _ $3,482.71 Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 3 $1,172.88 $0.00 $1,172.88 Year 5 BWCamTAP Body Worn Camera TAP Bundle 22 $8,065.20 $0.00 $8,065.20 Year 5 ProLicense Pro License Bundle 4 $1,906.32 $0.00 $1,906.32 Total f , .V , $25,649.77 . ,$0.00 , $25,649:77' Page 5 Q-428441-45103.035AH • Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing.If a tax exemption certificate should be applied, please submit prior to invoicing. Contract Sourcewell Contract#010720-AXN is incorporated by reference into the terms and conditions of this Agreement. In the event of conflict the terms of Axon's Master Services and Purchasing Agreement shall govern. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work(SOW)for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix,which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions),.is incorporated herein by reference. By signing below,you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below,you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity(including but not limited to the company, municipality, or government agency for whom you work),you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Page 6 Q-428441-45103.035AH e / /f Signature Date Signed 6/25/2023 44411iliali. Page 7 Q-428441-45103.035AH