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HomeMy WebLinkAboutResolution #5427 - IDOT;Illinois Department of Transportation Office of Highways Project Implementation/ Region 3 / District 4 401 Main Street / Peoria, Illinois 61602-111.1 May 18, 2023 - PROJECT SUPPORT JOINT AGREEMENT FAP Route 2-2 (1L 78) and -FAP Route 64 (IL 29) State Section: (135)TS-2;(58CS)TS Location:, Traffic Signal Mast Arm replacements in Peoria and Canton Peoria and Fulton Counties Job No: C-94-057-23 Agreement No. JN -423=011 Contract No. 68H55 Catalog No. 036381-00D The Honorable Kent McDowell Mayor of Canton 2 North Main Street Canton, Illinois 61520 Dear Mayor McDowell: Enclosed is one original counter part of the fully executed Joint'Agreement, which describes the above -captioned project for replacement of existing mast arms, installation of new signal.heads and electrical cabling, new conduits,. new,pedestrian pushbutton posts with Accessible Pedestrian;Signals (APS) at -the-intersection of IL 78 (Main Street) With Vine Street and afthe intersection of IL 78 (MainStreet) with Ash Street, in the•city of Canton, and the degree to which the' state and city of Canton will be participating. Sincerely, Kensil A. Garnett, P.E. Region Three Engineer RJ: WL: pj l\O:\PD\MGRI\WINWORD\Progdev\Agreements\Letters\Joint\JN423011_05182023:docx Enclosure cc: Studies & Plans (M. Otten) Programming (T. Worsfold) Operations (B. Tellefson/T. Hanson) Agreements (R. Julich) FAP Route 22 (IL 78) and FAP Route 64 (IL 29) State Section: (1 35)TS-2; (58CS)TS Location: Traffic Signal Mast Arm' replacements in Peoria and Canton Peoria and Fulton Counties Job No. C-94-038-23 Agreement No. JN -423-011 Contract No. 681-155 Catalog No. 036381-OOD AGREEMENT This Agreement, entered into this day of A.D., 2023, by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the CITY OF CANTON, of the State of Illinois, hereinafter called the CITY. WITNESSETH: WHEREAS, the CITY, in order to facilitate the free flow of traffic and ensure. safety to the motoring public, is desirous of modernizing existing signal installations by installing new traffic signal mast arms, posts, signal heads, concrete foundations, underground conduit, electrical cabling, luminaires, pedestrian pushbutton posts with Accessible Pedestrian Signals (APS), and by performing all other work necessary to complete the improvements in accordance with the approved plans and specifications; and WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit -to the motoring and pedestrian public and permanent in nature: NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: -1- 0 1.: The STATE'agrees to make the surveys,. prepare plans and specifications, receive bids and award the contract, "furnish -engineering inspection during -construction, - and -cause the improvement to be built in ''accordance with plans, specifications, and contract.:.. 2.'"The _STATE agrees 'to pay all construction and engineering costs subject :to reimbursement -by the CITY as. hereinafter stipulated. 3. 1t _is mutually agreed .by and between the parties hereto -that the, estimated cost proration.for.this improvement is as follows: Mast Arm•Replace mentr IL 78 (Main)_& Vine, IL 78 (Main) &Ash $235;680 '•80% $29,460 10% $29,460 ;10% $294,600 Prelim. Eng.- 5%. $0 0% . $13,257 90% $1,473 10%° $14,730 Const. Eng.:. ` 1'0% ..: $23,568 80%°.'. $2,946 10% . $2,946 10%° . $29,460 Lighting IL 78 (Main):& Vine,:. IL 78. (Main) & Ash $0 -0% $0 ,-0% $8;400 .100% $8,400 Prelim. -Eng. 5% $o _0% $0 0% - $420 100% $420 Const: Eng. 10%° . "so 0% $0 0% : $840 100% $840 Remaining construction: $1.12;080 , 80% ' $28,020 20% ' $140,100 Prelim, Eng. 5% $5,604. 80% $1.,401 20% $7,005 Const. Eng. 109/o $11,208 80%:-. $2,802 20% _ $14,010 TOTALS $388,140. $77,886 $43,539 1 $509,565 Participation and: reimbursement shall be predicated by the percentages shown above for the specified .work. Costs shall' be determined by multiplying the final quantities times. contract unit . prices plus 15% for construction and -preliminary engineering. Participation toward the traffic signals item's shown above shall not exceed 1250/o - of their estimated construction -and:. engineering cost. - 4. The CITY has passed.a resolution appropriating'withi 1. its .2023 budget sufficient funds as to pay its share of -the cost ofahis: improvement, a copy of which is 'attached hereto. as . _'Exhibit A" and made a part of hereof. The CITY furiher agrees that upon =award of the . 4. The CITY has passed a resolution appropriating within its 2023 budget sufficient funds , to pay its share of the cost of this improvement, a copy of which is'attached hereto .as "Exhibit A" and made a part of hereof: l'he CITY further agrees that upon award of the . contract for this :improvement, the :. CITY will pay to the- DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS: in a lump sum from any funds allotted -to the CITY, an amount equal to 806/o .of. its obligation incurred under this Agreement, and will pay to the said DEPARTMENT the remainder of the obligation (including any -non-participating costs of FA Projects); in a -lump sum, upon completion of the project ' based upon final .costs. 5. The CITY agrees to provide prior to the STATE's advertising for the work to be performed hereunder approval of the plan's specifications, by resolution or letter. 6. :The CITY shall exercise its. franchise right to. cause private 'utilities to be relocated, if required, at ho: expense to the STATE 7. The'CIT'Y agrees to cause its utilities installed on right-of-way after said right-of-way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required,. at no expense to the.STATE. 8. Upon final inspection of the .improvement, the .STATE .and CITY .will continue their - respective maintenance responsibilities for traffic signal, mast arms, posts, signal heads, concrete foundations, underground. conduit, electrical cabling, pedestrian pushbutton posts with Accessible Pedestrian Signals (APS) installed herein in accordance -with the existing Master Agreeriment' executed -on July 1,:2021 or in accordance with any such . Master. Agreement that may: be executed in the future. -9. The parties: hereby mutually agree that the obligations of the parties- will cease immediately without penalty being required if, in any fiscal year, the Illinois General Assembly or Federal funding' source fails to appropriate or otherwise:.make available -3- FAP Route 22 (IL 78) and FAP Route 64 (IL 29) State Section: (135)TS-2;(58CS)TS Location: Traffic Signal .Mast Arm'- replacements rm -replacements in Peoria and Canton Peoria and Fulton Counties Job No. C-94-038-23 Agreement No. JN -423-011 Contract No. 681-155 Catalog No. 036381-OOD STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION CITY OF CANTON By: Aeht M Dowell, Ma of Canton By: Kensil A. Garnett, P.E. Region Three Engineer Date: Date: Attest: ndi Walters, City Clerk RJ:WL:pjls:\mgr1 \winword\progdev\agreements\joint\jn4231.docx -5- 0 FAP Route 22 (IL 78) and FAP Route 64 (IL 29) State Section: (135)TS-2;(58CS)TS Location: Traffic Signal Mast Arm replacements in Peoria and Canton Peoria and Fulton Counties Job No. C-94-038-23 Agreement No. JN -423-011 Contract No. 68H55 Catalog No. 036381-OOD I approve the portions of the final plans for the above -captioned project that pertain to the maintenance obligations of the city of Canton. Kent cDowell, M of Canton -3-a3 Date RJ:WL:pjl\s:\mgr1\winword\progdev\agreements\plan approval jn423011.docx Illinois Department of Transportation Route: FAP Route 22 (IL 78) Section: (135)TS-2;(58CS)TS Counties: Fulton Agreement Funding Method Payment Agreement No.: Catalog No. Resolution No.: EXHIBIT "A" FUNDING RESOLUTION - JN -423-011 036381-OOD WHEREAS, the CITY OF CANTON (CITY) has entered into an AGREEMENT with the State of -Illinois for the modernization of the existing signals at the intersections of IL 78i(Main St.) & Vine St. and IL 78 (Main St.) & Ash Street; and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the CITY to appropriate sufficient funds to pay its share of the cost of said improvement. NOW, THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of forty three thousand five hundred thirty-nine Dollars ($43,539), or so much thereof as may be necessary, from any money now or hereafter allotted to the CITY to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the CITY will pay to the DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to the CITY, an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to the said DEPARTMENT the remainder of the obligation in a lump sum, upon completion of the projected based on final costs. BE IT FURTHER RESOLVED that the CITY agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. STATE OF ILLINOIS ) ) ss COUNTY OF FULTON ) I, 4ND; 4 )Ar(TCli' $ City Clerk in and for the CITY OF CANTON, State of Illinois, hereby certify the foregoing to be a true, perfect, and complete copy of the resolution adopted by the CITY at its meeting on ej-4 L — may yf 1 2023. IN TESTIMONY;WHEREOF, I have hereunto. set my hand and seal this Z�U day of AD., 2023. Andi' Walters, City Clerk (SEAL) RJ:pjl\s:\mgr1\winword\progdev\agreements\ordinance_agreement funding method\jn423011—funding methodpayment-cityofcanton.docx FAP Route 22 (IL 78) and FAP Route 64 (IL 29) State Section: (135)TS-2;(58CS)TS Location: Traffic Signal Mast Arm replacements in Peoria and Canton Peoria and Fulton Counties Job No. C-94-038-23 Agreement No. JN -423-011 Contract No. 681-155 Catalog No. 036381-OOD ATTACHMENT 1 TIN CERTIFICATION The CITY certifies that: 1. The number shown on this form is the CITY's correct taxpayer identification number (or the CITY) is waiting for a number to be issued to them), and 2. The CITY is not subject to backup withholding because: (a) the CITY is exempt from backup withholding, or (b) the CITY has not been notified by the Internal Revenue Service (IRS) that the CITY is subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that the CITY no longer subject to back-up withholding, and 3. The CITY's person with signatory authority for this AGREEMENT is a .U. S. person (including a U.S. resident alien). Taxpayer Identification Number: Legal Status 37-6000876 _ Individual _ X Government Sole Proprietor _ Nonresident Alien Partnership/Legal Corporation _ Estate or Trust Tax-exempt _ Pharmacy (Non Corp.) Corporation providing or billing _ Pharmacy/Funeral home /Cemetery medical and/or health care services Corporation NOT providing 'or _ Limited Liability Company (select billing medical and/or health care applicable tax classification) services _ Other ❑ D= Disregarded entity ❑ C= Corporation ❑ P= Partnership RJ:WL:pj1\pj1\s:\mgr1 \winword\progdev\agreements\joint\jn423011.docx -LOCATION:_MAP FAP ROUTE 22 (IL 78). Section: (135)TS7.2; (58CS)TS CONTRACT: 68H55 TRAFFIC SIGNALS FULTON COUNTY C-94-038-23. I-; Ir- t.. lnf f LYIk Sty Croek-Par E_'• \' ���� U JuMp rSl� ->_Sy...1 st�[�[e [l 1lr—Es ' .S Y, w-etrelrSt��o� aJ[ a-a=Eel�rch:S�t�� 1� op��`✓C._JL—.� ,/—.;_..' 7 � � E Myrt est WdAy,rtlQS 1. .... �,[n�c�Ylill Vln S[ ' [a �--E�011vc ..i LLQ-- �.'. © z z •z i —z :. _.z. ... 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