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Home My WebLink About11-06-01 Canton City Council~. 6 9 A regular meeting of the Canton City Council was held on November 6, 2001 in council chambers at the Historic Depot 50 North 4`" Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES, CITY CLERK. Mayor Jerry Bohler asked for roll call at 6:30 P.M. Present -Aldermen Bob Molleck, Jim Hartford, Larry Sarff, Craig West, Kevin Meade, JoAnne Shores, Mary Fillingham. Absent -Alderman David Nidiffer for personal reasons. MINUTES OF OCTOBER 16, 2001. Motion by Aldermen Molleck/Hartford, the minutes of October 16, 2001 be accepted and placed on file. Voice vote, motion carried unanimously. Committee Reports: Public Safety & Traffic. Council Action Motioh by Aldermen Molleck/Meade, to wave the bidding on purchasing a radio tower as time is of the essence. Roll call. AYES -Aldermen Fillingham, Shores, Meade, West, Sarff, Hartford, Molleck. NAYS -None. 7 AYES, 0 NAYS, 1 ASEB Motion by Aldermen Molleck/Sarff, to approve the purchase and installation of an 80 foot radio tower from Supreme Radio in the amount of $10,051.00. Roll call. AYES -Aldermen Molleck, Hartford, Sarff, West, Meade, Shores, Fillingham. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Streets & Garbage. Council Action None. Lake, Buildings & Grounds. Council Action Motion by Aldermen Meade/Sarff, the City of Canton to contract with Quest for dedicated Internet access and intrastate long distance service. (PSO recommends the City contract with Quest, as they were selected for dependability, support and overall quality. This company is not affiliated with PSO or CT Innovations. The monthly charge is $572 for Internet access, dedicated Internet connection hardware and configuration on site is $2,375.50 Quest intrastate long distance service is $.0467 per minute vs. the City's current Ameritech charge of $.10 to $.12 per minute.) Roll call. AYES -Aldermen Fillingham, Shores, Meade, West, Sarff, Hartford, Molleck. NAYS -None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Motion by Aldermen Meade/Hartford, to allow Mr. Moore a licensed vendor for bank vaults, to clean, service, disconnect the time locks and change the combination free of charge, and he can keep the time locks that are removed. Roll call. AYES - A 1.70«... ~.. *d,.ll,~,.l~ L1....~F «,J C'..«~F tI 7....~ 7-d....,J ,. QL... «.... x:11:... ,_1.,. «,. AT A VO AT...~.. ^/ ~. 7 0 Canton City Council meeting Continued 11-6-01 Page 2 COMMUNICATIONS FROM MAYOR JERRY BOHLER. A Plaque was given to Pat Werland who served almost 30 years on the Greenwood Cemetery Board. Mayor Bohler thanked Pat for her commitment in serving the community and offered his appreciation. Without people willing to volunteer a lot of things would not get done. Pat said she would continue to be able to the city for future appointments. Mayor Bohler said dates have been mentioned to when the new city building would be occupied by the Police Department and City Hall. The actual move for the Police Department will be November 26. In the following weeks City Hall will move. It has never been decided on how the move would take place and now its too late for bids, so quotes will have to be taken for hiring of a professional moving company.. If city employees were used this would shut down the city. Cliff O'Brien had mentioned to the mayor of using Manpower workers. Mayor Bohler questions what kind of experience do they have. The city staff at City Hall will box up items and they will be moved by them. Motion by Aldermen Sarff/Molleck, to seek and receive quotes by November 13 Clerical committee meeting with one quote coming local and one from Macomb of professional movers. Voice vote, motion carried unanimously. Hocker & Fitzjarrald certified public accountants who audit the City's books have recommended since 1998... The same Water & Sewer Department employees who bills and issues non-cash credits to customer's receivables also receives cash payments, makes bank deposits, and applies them against the receivable balance. Combing of these functions provides opportunity to commit and conceal fraud Hocker & Fitzjarrald recommendations to correct this...A computer print-out of all credit memos that are issued should be reviewed and approved by a responsible official not involved in the billing and cash receipts functions Cash receipts should be collected through a lock box system and/or a cashier, neither of which is involved with bill preparation. Another option would be for bank and/or a cashier, neither of which is involved with bill preparation. Another option would be for bank and/or grocery store collection of payments that would allow direct deposit of customer payments to City bank accounts. Dave White, Budget Administrator gave the following information to the council members...Dave ssaid that he and Steve White Superintendent Water Department have spent sometime with this first step on how to handle water bill payments. They have talked to Hy-Vee Food Store on North Main. Hy-Vee has agreed at no cost to the City to take the water payments. The water department still has mail-ins and drop box payments. Will be discussing this issue later on. Also Dave mentioned looking at electronic debit. Council members gave the following comments... Alderman Meade asked if anyone else would be willing? Why not ask ICroger's! Ron Weber city attorney mentioned will still have to have a way to handle bills of disputes. Alderman Sarff said he was not opposed to Hy-Vee Store's option if we have certain exceptions, as the city clerk or city treasurer would take those payments when customers have to pay at city hall. Alderman Hartford liked the idea of the City Treasurer taking the bills when the customer has to come to city hall, and Patty Beaird Franzoni agreed to take the partial payments. Steve White said they could make that acception at city hall. Alderman Shores likes the personal contact. She also commented that it is very generous of Hy-Vee to do this. Alderman Molleck said he liked what Hocker & Fitzjarrald recommends about a bank or grocery store collecting the funds, and Dave White is right with his and Steve's suggestion. Alderman 171 Page 3 Canton City Council meeting on 11-06-O1 Motion by Aldermen Sarff/Molleck, to approve the implementation of printing new bills starting when bills will be paid at HyVee Store. Roll call. AYES -Aldermen Molleck, Hartford, Sarff, West, Fillingham. NAYS -Aldermen Meade, Shores. 5 AYES, 2 NAYS, 1 ABSENT. Motion carried. Mayor Bohler welcomed the new business of Deb Eldridge & Sheila Cenzer called "Homespun", which is a craft store at 401 W. Locust. The grand opening will be held on November 12. On November 8 at 10:30 A.M. `yellow ribbons' will be tied around the bandstand in Jones Park until the 733rd U.S. Army Reserve Battalion returns home. This is in their honor. Planning & Zoning Commission meeting has changed their meeting date from November 12 to November 19, due to Veterans Day holiday on November 12. OLD BUSINESS; ORDINANCE - GRANTING A SPECIAL USE/HOME OCCUPATION PERMIT FOR RICHARD AND ROBERTA NELSON AT THE ADDRESS OF 855 EAST ELM, CANTON ILLINOIS, FOR AN ELECTRONIC SERVICE SHOP. Second reading, read by title. Motion by Aldermen Molleck/Hartford, the ordinance to be placed on its passage. Roll call. AYES -Aldermen Fillingham, Shores, Meade, West, Sarff, Hartford, Molleck. 7 AYES, 0 NAYS, 2 ABSENT. Motion carried. The Ordinance being # 1709. ORDINANCE -PROVIDING FOR A STOP SIGN AT THE INTERSECTION OF EAST MYRTLE STREET AND NORTH 16TH AVENUE. (THE STOP SIGN WILL BE PLACED ON THE CORNER WHERE THE MOTORIST IS COMING FROM THE EAST ON MYRTLE STREET.) Second reading, read by title. Motion by Aldermen Hartford/Shores, the ordinance to be placed on its passage. Roll call. AYES -Aldermen Molleck, Hartford, Sarff, West, Meade, Shores, Fillingham. 7 AYES, 0 NAYS, 2 ABSENT. Motion carried. The Ordinance being #1710. ORDINANCE - ESTABLISHING A 15-MINUTE PARKING SPACE FOR THE CANTON NEWS STAND ON EAST ELM STREET. First reading, read by title. Motion by Aldermen Molleck/Meade, the ordinance be placed on its passage. Roll call. AYES -Aldermen Fillingham, Shores, Meade, West, Sarff, Hartford, Molleck. NAYS -None. 7 AYES, 0 NAYS, 2 ABSENT. Motion carried. The Ordinance being #1711. NEW BUSINESS: ORDINANCE -PROVIDING FOR THE MANNER OF SALE OF CERTAIN REAL PROPERTY OWNED BY THE CITY OF CANTON, AND LOCATED AT 67 EAST ELM STREET. First reading, read by title. ORDINANCE - AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON. (LOCK BOXES SOLD FOR $1500 TO FIRST STATE BANK OF WESTERN ILLINOIS OF LAHARPE, ii.i.iN(liC 1 F;r~t rA~a;.,.. rA~a 1,., +;rlo M..+;.... 1,.. Al~lo...,,o.. Mo...~~/C~.,..iY' ~,. 172 Page 4 Canton City Council meeting on 11-06-01 SALE. Roll call. AYES -Aldermen Molleck, Hartford, Sarff, West, Meade, Shores, Fillingham. NAYS -None. 7 AYES, 0 NAYS, 2 ABSENT. Motion carried. The regular scheduled council meeting convened at 7:11 P.M. to hold an executive session. The minutes of the executive session are on file in the office of the city clerk for review ADJOURNMENT: Motion by Aldermen Molleck/Hartford, to adjourn. Voice vote, motion carried. The regular scheduled council meeting adjourned at 7:53 P.M. ~- ancy W es, City Clerk ,'~~~ APPROVED: ~ Uhn ~ rry . Bohler, Mayor