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Home My WebLink About08-05-03 Canton City Council306 A regular meeting of the Canton City Council was held on August 5, 2003 in the Council Chambers at the Historic Depot, 50 North 4t" Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES, CITY CLERK. Mayor Bohler asked for roll call at 6:30 p.m. Present -Aldermen Jim Hartford, Craig West, Elny Harn, Les Carl, Mary Fillingham. Absent. -Alderman Bob Molleck, Larry Sarff, & Rick Reed. MINUTES OF June 17, 2003 MEETING. Motion and second by Aldermen Hartford/Fillingham, the minutes of July 15, 2003 be accepted and placed on file. Voice vote, motion carried unanimously. COMMITTEE REPORTS: Public Safety & Traffic. Council Approval Jerry Butts consultant for the City on the Liability Insurance spoke to the Council on the bid of IML Risk Management Association as they had left some unanswered questions on their proposal. Jerry said they did answer the questions. It should be noted that the IML proposal was found lacking in at least two areas. They had not included (through oversight) any coverage for the Equipment Breakdown Coverage. Second, a major deficiency existed in that coverage for the Extra Expense exposure was limited to $50,000 for any one location. These issues were specifically addressed with IML and, in the Consultant's opinion, adequately resolved. Equipment Breakdown coverage was available at an additional premium of $4,960 and they were willing to increase Extra Expense coverage from $50,000 each location to $500,000 for an additional premium of $1,000. There were some other minor adjustments they willingly made at no additional cost. The Illinois Municipal League Program is a `cookie cutter' type program without the capacity to specifically tailor coverage, yet it has been designed to provide protection for the average municipality. This approach, coupled with the absence of any agent's commission leads to the possibility of substantial savings. The City Council should recognize that the major area of savings flows from the very competitive pricing of Workers Compensation Insurance. The savings in this single area represent $67,237 of the overall $98,283. As is the case with all insurers, your claims record is important so far as renewal premiums are concerned. The IML premiums tendered for the initial insurance period are, of course, predicated on the assumption that claims experience will be favorable! In the case of Workers Compensation, it means that claims in excess of $100,000 will result in a substantial premium increase next year! The answer, of course, lies in the implementation of a meaningful Loss Prevention Program at the earliest possible time. You can't fire employees who file a Workman's Comp claim. Those employees who perform in an unsafe fashion that's when the aggressive loss prevention starts. IML has their neck stuck way out here on Workman's Comp. On that basis, I recommended acceptance of their proposal with an amended annual savings of $98,283.00. Motion and second by Aldermen Hartford/Carl, to accept the recommendation of the City's Consultant Jerry Butts of IML Risk Management Association for Liability insurance. Roll call. Ayes -Aldermen Fillingham, Carl, Harn, West, Hartford. Nays - lT L' •~IT (~ A1T~~1(1 .1 •T[1T1TT 1L. _ _ 1 307 Council Action Alderman Les Carl mentioned that the Siltation Dam was discussed last September and given the approval to seek quotes. Council approved the cost to build two at $8,570.00. Quotes came in at $10,000, and was not accepted by Council. There is an additional cost of $1,430.00. Alderman Carl was asking Council to approve the additional cost.. Motion and second by Aldermen CarUWest, to approve of the additional cost of $1,430.00 to build the two Sediment Basins. Roll call. AYES -Aldermen Hartford, West, Harn, Carl, Fillingham. NAYS -None. 5 AYES, 0 NAYS, 3 ABSENT. Motion carried. Public Works, Water & Sewer. Council Action Motion and second by Aldermen Harn/West, to approve the total payment of $24,500 for the NPDES Permits for the WTP and the WWTP. Roll call. 5 AYES, 0 NAYS, 3 ABSENT. Motion carried. COMMUNICATIONS FROM MAYOR BOHLER. Dave Byerly report. Dave gave the council members a copy of his report and gave them an overview. The report is as follows: June 1, 2003 marked the six month anniversary of Canton's hiring of an Economic Development Director. Since that time, the position has spent considerable time in the normal and necessary functions that come with the creation of a new position and the development of an economic development program. As you are aware, the Canton Revitalization Committee was formed and, among many duties, given the charge of developing and monitoring the goals and objectives of the ED Director. Even at this date, the program continues to further define (and refine) the goals and objectives that were set for the position's first year. The initial goals and objectives for 2003 are focused in 8 broad areas. 1. Community Comprehensive Planning 2. Local Business Retention and Expansion 3. Marketing 4. Site Locations 5. International Harvester 6. Nature-Based Tourism 7. Business Incentives 8. New Business Recruitment Although these certainly do not represent the sole focus of the program, they do represent those areas where special focus, time and effort are placed when managing the program's resources. In addition to these goal areas, the program has also been actively involved in areas such as residential development, the 336 project and workforce development. Community Comprehensive Planning: Among the objectives for the program is to conduct the necessary evaluations of the community's infrastructure and to present a comprehensive planning proposal to the City for its consideration. Several of those evaluations have begun and will continue forward within their respective areas. Evaluations of the City's water system are being planned. Our office has begun discussions with professional consulting and planning firms to evaluate the approach of a . > > ~ n---~------._..__~a----------~-- Ott-- ---•-~-•-~- sos City Council meeting August 5, 2003 The Canton Revitalization Committee has also recently formed a marketing committee to guide the construction of a community marketing strategy dealing with tourism and residential development International Harvester: The primary goal within this project was the development of a funding model to provide the dollars necessary to carry the IH project to completion. That funding model involves three key components; the solicitation of grant dollars, the creation of a Tax Increment Finance District and the attraction of private development dollars into the district. The City has recently been awarded $925,000 in state and federal grants. The TIF District process is underway and, once complete, will provide long term funding for the balance of the multi million dollar project. New Business Recruitment: This is the most noticeable role of an economic development program by the general population. However, as a matter of design, it is the last piece of the program to be developed. Several other objectives need to be met prior to the end of 2003; however, the program's accomplishments during these traditionally non-productive days of organizing are encouraging. Hopefully good planning will begin showing visible results to the general community over the next several months. Intergovernmental Agreement -between the IEPA and the City of Canton. David Byerly spoke about this agreement. The agreement provides up to $425,000 in Brownfields Cooperative Agreement Funds to Canton for Cleanup activities at the former International Harvester site in Canton, Illinois. Motion and second by Aldermen West/Hartford, the Intergovernmental Agreement between the IEPA and the City be approved. Discussion. City Attorney 'Ron Weber, mentioned that on page 12 of the document his name and status, is referred to as Robert Weber, Alderman. Dave said that would be corrected. Roll call. AYES -Aldermen Hartford, West, Harn, Carl, Fillingham. NAYS -None. 5 AYES, 0 NAYS, 3 ABSENT. Motion carried. Letting for Motor Fuel Tag Maintenance Overlay. Motion and second by Aldermen Hartford/Carl, to accept the lone bidder of United Paving & Construction, Inc. in the amount of $225,489.00. (Which was below the approved cost opinion of $226,281.00 by $792.00) Roll call. AYES -Aldermen Fillingham, Carl, Harn, West, Hartford. NAYS - None. 5 AYES, 0 NAYS, 3 ABSENT. Motion carried. OLD BUSINESS: None. NEW BUSINESS: ORDINANCE -AUTHORIZING AND SETTING THE DATE FOR THE SALE AT PUBLIC AUCTION OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON, AND NO LONGER NEEDED FOR CITY PURPOSES. First reading, read by title. 309 City Council meeting August 5, 2003 resolution be adopted. Roll call. AYES -Aldermen Fillingham, Carl, Harn, West, Hartford. NAYS -None. 5 AYES, 0 NAYS, 3 ABSENT. Motion carried. Resolution being #3662. RESOLUTION -FRESH FIRE FELLOWSHIP TO HOLD A PARADE ON SEPTEMBER 9, 2003. First reading, read by title. Motion and second by Aldermen j~ West/Hartford, the resolution be adopted. Discussion. City Attorney Ron Weber mentioned that Police Chief Don Edwards requested the resolution because they would be using the city streets. They will not be crossing a state highway, but they will have to provide us with insurance, and to inform us if they will have manpower. Roll call. AYES -Aldermen Hartford, West, Harn, Carl, Fillingham. NAYS -None. 5 AYES, 0 NAYS, 3 ABSENT. Motion carried. Resolution being #3663. ORDINANCE - APPROVING MEMBERSHIP IN THE IML RISK MANAGEMENT ASSOCIATION, AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL COOPERATION CONTRACT. First reading, read by title. EXECUTIVE SESSION - PURPOSE - NEGOTIATIONS, GRIEVANCE & PERSONNEL OF POLICE CONTRACT. Motion and second by Aldermen West/Fillingham, to go into executive session to discuss negotiations on a Police Contract. Roll call. AYES -Aldermen Hartford, West, Harn, Carl, Fillingham. NAYS - None. 5 AYES, 0 NAYS, 3 ABSENT. Motion carried. Due to recent legislation of Executive Sessions, there was no minutes or video tapes used during the negotiations for Police Contract. City Council did not come out of the Executive Session with any discussion as the council meeting had adjourned. ADJOURNMENT. Motion and second by Aldermen West/Fillingham, to adjourn. Voice vote, motion carried unanimously. The regular scheduled meeting adjourned at 7:22 p.m. ~! ~t 4' ~~,. ~ ancy W es, City Clerk APPROVED • ~ ~~ ~~-~._. ~~~