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HomeMy WebLinkAbout08-25-09 Mechanical CommitteeThe Canton City Council Mechanical Committee meeting was held on August 25, 2009, in Council Chambers located at 50 North 4th Avenue, Canton, Illinois. Mayor Kevin R. Meade called the meeting to order at 6:30 p.m. Roll call of Aldermen present -Rick Reed, Eric Schenck, Craig West, Larry Sarff, Jorge Rivero, Gerald Ellis, Jim Hartford. Absent-Jason Strandberg. Others present -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan Taylor, Fire Chief Bonnie Cremer, Keith Plavec from Maurer & Stutz (City engineer and Planning & Zoning officer), Public Works Director Clif O'Brien, Wastewater Treatment Plant Supt. Joe Carruthers, Water Treatment Plant Supt. Greg Pollitt, City Administrator Jim Snider, Video Services by Joe Ginger. In the audience -John Froehling from Daily Ledger, Mark Bixler from WBYS, Stacey Creasy from The Democrat, and one unidentified person. Public Safety & Traffic. Council Action Police Report. Police Chief W. Dan Taylor reported -Received last week notice of a grant that was awarded from stimulus funds of $7,500 Equipment for videos in cars. Will be able to buy two and comes from the Illinois Department of Justice. Second K-9 has arrived and his name is Jack and will work with Officer Ryan Demott. Monday August 31 they will leave for training that will take place for ten weeks. They will be back early part of November. On a sad note K-9 officer Roko from 2000/2007 died. He had an infection that caused his death. We hired a new telecommunicator Denise Jones from Canton. 1 Telecommunicators came up with changing their hours for 2 of them to work 12 hours a day, and 2 of them will work 8 hours a day. Don't find any negatives to this switch in working hours. Fire Report. Fire Chief Bonnie Cremer highlighted her report with the following - During the month of July, fire personnel responded to two structure fires. The first structure fire, located at 38 South 7th Avenue, was found, upon arrival, to have fire throughout the two story wood frame home. The fire was extinguished. The scene was turned over to the investigator. The estimated loss was set at $40,000. The second structure fire was located at 340 South 7th Avenue. Fire personnel made entry to the two story wood frame home and quickly extinguished fire in multiple locations. The fire alarms decreased by 38.4% while EMS alarms increased by 26.7% compared to our responses in July 2008. This resulted in an overall increase of 18.1% for responses compared to last year. There were 12 simultaneous alarms during the month of July. During a department meeting the Fire Chief's Award was presented to "Shift 2" for their professionalism and team work in the fatal fire that occurred at 565 E. Locust Street on June 15, 2008. We received notice that we will be receiving the Illinois Rural Health Association Rural Access to Emergency Devices Grant Program for an automatic defibrillator. The defibrillator unit will replace a Phillips unit. The EMS coordinator, Firefighter Lance Lusk, took the initiative to apply for this grant. I have made arrangements to attend the Fire and Rescue International. It will be held in Dallas, during August this year. I attended a meeting regarding the interoperability PSIC grant. It explained how the bridging radio system operates. Both 911 communication systems are going to have bridging capability. There will also be equipment in the Lewistown Fire Trailer and a Van located at Cuba Fire Department. This system can link UHS and VHS radios so in the event of an emergency communications will be possible. This system will be linked, "put into use" as needed during emergency events. 2 American Fire Service presented a two day class on NFPA Codes and Standards. The class was held July 21 and 22 at Morton. The NFPA information covered included hood systems, alarm systems, sprinkler systems and special hazards. Dan Neptun and I attended the class. Two members of the Dive Team are taking Open Water Dive Class that will be followed by Advanced Open Water dive class. Then two members are taking Rescue Diver class. The classroom will be held at Canton Fire Department and most of the dive activities will be at Lake Strode. The asphalt on the east side of the building has been replaced. Canton Public Works removed the material and new concrete was poured by Greg Foose Construction. National Incident Management System ICS 300 was held July 27 and 28th at the Canton Health Department. The class was presented through the Fire Service Institute and is necessary for Canton City employees to complete to remain eligible for grant dollars. Firefighters Ron Cozad and Robert Moravek were presented a plaque for their participation at the 65th Anniversary of Youth Acres. This is the end of the Fire Chief's report. Dry Suit Purchase. The Canton Fire Department SCUBA Dive Team is in need of a dry suit. A dry suit consists of an insulated undergarment that is worn under a rubber suit to keep the diver completely dry when diving in cold water. The Evolution 2 dry suit is rugged, versatile and features a front entry design. It comes with a hood, suspenders, inflation hose and a carrying bag. The total cost of the dry suit with undergarments is $1,439.10. The purchase will be made from Deep Blue Adventure. Alderman West made the motion refer to the next council meeting for their review, and was seconded by Alderman Ellis. The motion was by unanimous voice vote. 3 Feaster's Buildine. City Attorney said she had nothing new to report. Attend the Municipal Clerks of Illinois Institute and Academy October 12-16 Diana Tucker. Deputy Clerk & Human Resource. Deputy Clerk/Human Resource Diana Tucker asked the committee members to let her attend the Illinois Municipal Clerks of Illinois Institute and Academy October 12 - 16. Attending the institute provides an opportunity to receive continued education credit. Receiving credit applies toward a degree as a Certified Municipal Clerk. Further credit applies toward a degree as a Master Municipal Clerk. This is a wonderful opportunity that will greatly benefit the City of Canton. Without continued education we would not be able to achieve the highest level of performance available. Diana said the classes are offered by the University of Illinois and the cost is $500.00 to attend the institute. The lodging is $87.00 a day and I will be attending Sunday through Friday. Alderman Ellis made the motion to refer to the next council meeting, and was seconded by Alderman Reed. The motion was by unanimous voice vote. Ordinance ESDA. Phil Fleming the ESDA Director said the current ordinance has not been updated since 1976. City Attorney Chrissie Peterson said she had reviewed the one Phil Fleming had presented several times. She wants the fire chief to go through it and to sit down with Chrissie to be sure there are no problems. Alderman Hartford said he had a meeting with the coordinator and one board member. This was just preliminary discussion. City Attorney Chrissie Peterson said we need to be prudent a little longer. Alderman Hartford responded and said will hold off on this. Equipment request from ESDA Radio Replacement/Uperade. 4 Phil Fleming the ESDA Director said all the equipment needs to be replaced. Alderman Hartford, City Attorney Chrissie Peterson and myself, will see how much can be allocated. The radios I loaned to the school district will be obsolete 2013. Alderman West asked if he is looking for grants? Phil said he had from the Illinois Emergency Management Agency. This is just for information Phil said. Sien Ordinance. Alderman Rivero said this is the ordinance of no parking on Pine Street. The situation there has not changed and I feel there is no need for the ordinance to be i n effect. Alderman Ellis made the motion to have the city attorney repeal the ordinance now on record, and was duly seconded by Alderman West. The motion was by unanimous voice vote. NIMS. Phil Fleming ESDA Director said council adopted the primary method on large scale for emergencies on August 3, 2004. This is required for state grants to be awarded. NIMS is a incident command system and you have to be in NIMS Compliance at a 300 hundred level that is required, and all of us need to have training as well. The Public Safety & Traffic Committee adjourned at 7:05 p.m. Streets & Garbage. Council Action Pedestrian Safety Concerns. Alderman West said that due to construction on North Main the use of 4th Avenue is a lot more heavy traffic. People do walk on that street and the lighting is not the best. Walkers should were white clothing and have reflecting lights on their bicycles. Downtown TIF Capital Development. 5 Alderman Schenck said we are in multi projects right now, a new building is about to be built on the old Drow lot. And I'm not sure who is in charge. We need something similar as we did the Water & Sewer Bonding of how to pursue. City Administrator Jim Snider mentioned this would be a time-line development with Cook of Canton. The Debt Certificates is another project and he said he would gladly provide reports that are more clear and defined. And as we move forward will be able to give reports. Alderman Schenck stated we need a process that defines the priority and has implementation of when. Mayor Kevin R. Meade mentioned the $4 million Debt Certificates is to pay the $800,000 that is owed and for the Drow Hardware lot. City Administrator Jim Snider also said and to pay back to the General Fund. Mayor Kevin R. Meade said we should keep this as an agenda item. The Streets & Garbage Committee adjourned at 7:18 p.m. Lake, Building & Grounds. Council Action None. Informational. Alderman Rick Reed brought up the Lake Development YTD Revenue and Expense Comparison through July 2009 and July 2008. Revenue Source 2009 2008 % of Change $27,791.27 $35,968.32 -22.73% Expense 2009 2008 % of Change $21,428.85 $22,418.83 -4.42% Alderman Reed said last year we charge more for fees, and 70% of the campers went to another location. We have not done any leveling of the sites, and no remodeling has been done. To raise the camping fees and go to another location 6 is appropriate. We've lost revenue in our stores and hopefully we can bring them back. Mayor Kevin R. Meade said we don't need to roll back our fees what we need is improving the campground. We have a total of $104,000 in the Lake Development Funds, and Kevin Plavec is working on a grant. For the next months agenda to have a plan of our options for electrical work, shower house, etc. Police Chief W. Dan Taylor asked if they are camping or living there. We have had some that have caused us problems. The Lake, Building & Grounds Committee adjourned at 7:38 p.m. Public Works, Water & Sewer. Council Action Bid Results for WTP Lime Slaker & Accelator Rehab. Keith Plavec mentioned that three bids came in and they are - Leander Construction - $674,000.00 Laverdiere Construction - $$977,300.00 Industrial Construction Services - $670,900.00 Keith mentioned that the engineer's estimate was $700,000.00. We have not done any business with Industrial Construction Services, we checked on their history and they have been in business 25 years. This company is construction compliance and will be good for this project. Recommend Industrial Construction Services. Alderman Sarff asked if this company does the work themselves. Keith Plavec answered all the work themselves except electrical, concrete repair work, and compress air system. Alderman Ellis made the motion to refer to the next council meeting, and was duly seconded by Alderman Hartford. The motion was by unanimous voice vote. Pay request #2, from Kemper Construction White Court & Pine. Keith Plavec mentioned that the amount is $1,283.76 in regards to extra foundation when working on the Phillips Building which the cost is appropriate and recommend payment. Alderman Hartford made the motion to refer next council meeting, and was duly seconded by Alderman Ellis. The motion was by unanimous voice vote. Application for payment from Revnold's for Radial Collector Well in the amount of $313,952.87. Alderman Hartford made the motion to refer next council meeting, and was duly seconded by Alderman Reed. Discussion. Keith Plavec said this is for payment #8. They are sinking the third lift of the Kiosk and the project is 20% complete. Keith recommended the payment. The motion was by unanimous voice vote. Application for payment #11, from Leander Construction for WWTP Secondary Clarifier in the amount of $36,394.04 & Chanee Order #4. Alderman Hartford made the motion refer to the next council meeting, and was duly seconded by Alderman Reed. Discussion. Keith Plavec mentioned this is to be paid from the bonding funds. The motion was by unanimous voice vote. Pay request from Iron Hustler in the amount of $9,765.25. Keith Plavec mentioned the bill is different than what the agenda said and the amount is $9,765.25. He did recommend Davis Sand & Gravel for previous invoice and the total was down. They are over halfway on the Ameren site and Keith recommends the payment. This is to be paid from TIF funds. Alderman Hartford made the motion to refer to the next council meeting, and was duly seconded by Alderman Reed. The motion was by unanimous voice vote. TV Mounted Aries Path Finder of Televised Pipe Line Inspection Systems. Public Works Director Cliff O'Brien stated the City Council voted to purchase a vactor truck in December of 2007 and put this truck in to service in March 2008. The vactor truck was paid for with water and sewer bond dollars and allows the City to clean their own sewers versus contracting this work out to a third party. Since the spring of 2008, the City has been cleaning sanitary, storm and combined sewers throughout the City. A problem has been not being able to determine how well the sewers have been cleaned and their condition. The Public Works Department budgeted $140,000 in the 2009/2010 budget for the purchase of a sewer televising truck along with one labor truck driver to operate the new equipment. s The bid packets for the sewer televising truck were issued on July 21, 2009 and were due on August 11, 2009 with bids valid for 30 days. The bid packet was put together based on and Aries Platform. During the bidding process, a salesperson representing Cues contacted the City about bidding the sewer televising truck. Cues representatives conducted a day long trial for the City personnel to compare to the Aries system. Based on this representation, the Public Works Department felt that the Cues system was comparable to the Aries system. Four companies supplied bids to the City with bid results as follows: EJ Equipment (Cues) - $129,000 Coe Equipment, Inc. (Aries) - $129,983.00 Envirotech Equipment Co. (Aries) - $134,289.00 Burnup Equipment Co., Inc. (Aries) - $136,827 During the review of the bids, it was noted in E1 Equipment -Cues bid that their standard platform comes with several upgrades to the requested Aries platform. Upgraded items include a higher rated generator and larger LCD monitors. A subtle difference is that the Cues platform has a camera that is a pound heavier and an inch longer and does not have a continuous revolution camera head. References were contacted for both companies and product support was the biggest issue. We spoke with companies that have operated both the Aries and Cues platform and the majority stated that Cues product support was superior to the Aries. We also spoke with Trip Barton with Maurer Stutz, Inc. about the software packages. Trip previously worked for the Greater Peoria Sanitary District and has extensive experience with GIS and the sewer televising equipment and software. Trip has high regards for the Cues platform and their software (Granite XP). Based on our review, staff recommends the bid from EJ Equipment supplying Cues Multi Conductor Hi-Cube TV Inspection System at a price of $129.000. Alderman Hartford made the motion refer to the next council meeting, and was duly seconded by Alderman West. The motion was by unanimous voice vote. Alderman Ellis mentioned to be careful driving as school is now in session. 9 Police Chief W. Dan Taylor also said they will have officers on Linden Street. Mayor Kevin R. Meade said to come and be part of the ground breaking ceremony to be given on the Drow lot Friday at noon. Everyone is welcome. Council will have their pictures taken next week, come early. Mayor Kevin R. Meade also mentioned that the steel is going up on the Cook Medical building. Been a long time coming for a building to be built on that land. Alderman Hartford made the motion to go into executive session to discuss Personnel, Pending Litigation, Fire Negotiations, and; Land Sale, and was duly seconded by Alderman Ellis. The motion was by unanimous voice vote. The regular scheduled Mechanical Committee convened for executive session at 7:50 p.m. EXECUTIVE SESSION - t0 DISCUSS -PERSONNEL, PENDING LITIGATION, FIRE NEGOTIATIONS, AND, LAND SALE. The regular scheduled Mechanical Committee reconvened in open session at 8:57 p.m. ADJOURN Being no further business, the meeting adjourned at 8:57 p.m. Recording Secretary, i~r'~ ~~, Nancy Whites, City Clerk 10