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Home My WebLink About09-20-05 City Council Meeting Minutes A regular meeting of Canton City Council was held on September 20, 2005, in the th Council Chambers at the Historic Depot 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES, CITY CLERK. Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Jim Hartford, Joe Berardi, Larry Sarff, Craig West, Les Carl, Kevin Meade, Rick Reed, Eric Schenck. Absent – None. TH MINUTES OF SEPTEMBER 6, 2005 COUNCIL MEETING. Motion and second th by Aldermen Hartford/West, the minutes of September 6, 2005 be accepted and placed on file. Voice vote, motion carried unanimously. MINUTES OF CLERICAL COMMITTEE MEETING ON SEPTEMBER 13, 2005. Motion and second by Aldermen Sarff/Meade, the minutes of the Clerical Committee meeting held on September 13, 2005 be accepted and placed on file. Voice vote, motion carried unanimously. BILLS FOR AUGUST. Motion and second by Aldermen Sarff/Reed, the bills as presented be approved for payment. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. TREASURER’S REPORT. City Treasurer Kathy Luker said she has handed out a revised report. Kathy said she made changes on the second page to show deficits that was not listed on the first report. The Health Care Fund has a deficit of $200,000. Motion and second by Aldermen Carl/West, to accept the report. Discussion. Alderman Berardi asked about putting aside funds for the future into our Health Care Fund, and saying no to new hirees, and cut back on spending. Voice vote, motion carried unanimously. COMMITTEE REPORTS: Finance. Council Action Motion and second by Aldermen Carl/Reed, to direct the City Treasurer to not reimburse the General Fund from the TIF fund $32,000 that was inadvertently paid from the General Fund to N.E. Finch for removal of trailers at the IH site. Voice vote, motion carried unanimously. Motion and second by Aldermen Carl/Berardi, to seek bids for the Water Treatment Plant Sludge removal. Voice vote, motion carried unanimously. Motion and second by Aldermen Carl/West, to seek bids for the Wastewater Treatment Plant Sludge removal. Voice vote, motion carried unanimously. Motion and second by Aldermen Meade/Reed, to reject all bids that were received for this meeting, and rebid the sale of the former City Building at 210 East Chestnut Street, and bids be accepted for Clerical Committee meeting of October 11th. Discussion. Mayor Heinze mentioned that the bids were not advertised in the paper. Voice vote, motion carried unanimously. Motion and second by Aldermen Carl/Meade, for the city attorney to review lot leases and not to exceed $2,500. Discussion. Alderman Berardi did not feel the need to create this expense. Alderman Carl mentioned that the leases are not in the best interest of the city. Alderman Schenck felt this is a good start of what the situation is. But what we need is the back ground on what we have now. We need a summary of the existing leases. City Attorney Jim Elson said he wanted to look into the leases and recommend any changes that might be needed. AYES – Aldermen Hartford, Sarff, West, Carl, 1 Council meeting September 20, 2005 Meade, Reed, Schenck. NAYS – Alderman Berardi. 7 AYES, 1 NAY, 0 ABSENT. Motion carried. Motion and second by Aldermen Hartford/Berardi, to participate in giving ½ of the project cost of $2,500 for the Eastview School Traffic lane. Discussion. Alderman Hartford reported that the School Board had approved of the cost of $2,500 for the project also. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Berardi, Hartford. NAYS – Alderman Sarff. 7 AYES, 1 NAY, 0 ABSENT. Motion carried. Motion and second by Aldermen Carl/Meade, to approve of Fire Chief John Stanko applying for the SAFER grant. Discussion. Alderman Carl asked for the chief to give a report of savings of the funding for the first couple years. John Stanko mentioned that the new employee would be doing fire Prevention Permits and the overtime would offset the funds the first two years. Alderman Berardi mentioned that the Public Works department did not replace a retiree. They met their obligation. In 4 weeks we talked about lay offs and now we are talking about hiring a permanent employee. We mentioned we can’t afford certain things, then we can’t afford this new employee. Alderman Hartford said we are talking about a grant and the new employee will help the department and I don’t feel we can turn it down. Alderman Schenck mentioned we have a chance to deal with a manpower problem in the fire department. I support it in everyway. Mayor Heinze asked John how much has been received in grants to the department? John said $200,000 with $160,000 coming from FEMA, and the reminder from Home Land Security. City Treasurer Kathy Luker offered the possibly that in the 4 year time period an employee of that department could be retiring. John did mentioned that the employee would have to serve in that phase of work for the 4 years of the grant funding. Alderman Reed asked how much overtime savings would there be? John said $6,600 was the cost to the city, my hope is to be better than that. Roll call. AYES – Aldermen Hartford, West, Carl, Meade, Schenck. NAYS – Aldermen Berardi, Sarff, Reed. 5 AYES, 3 NAYS, 0 ABSENT. Motion carried. Motion and second by Aldermen Carl/Sarff, to allow the purchase of a $4,200 grant from the U.S. Department of Justice for 12 Bulletproof Vest in the amount of $4,110.00, for the cost to the city after using grant funds. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Motion and second by Aldermen Carl/Reed, to allow the repairs of the City’s Street Sweeper in the amount of $3,200. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Legal & Ordinance Committee. Council Action Motion and second by Aldermen Meade/West, to approve of the Vandewalle & Associates Agreement with the City of Canton. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Motion and second by Aldermen Meade/Hartford, to approve of the written extension of Work Orders from Vandewalle & Associates in the agreement between them and the City of Canton. Discussion. City Attorney Jim Elson mentioned that the Agreement with Vandewalle & Associates between the City is for 30 to 40 days, and can be extended by work orders. This is for one year. Mayor Heinze thanked Mark Rothert and Jim Elson, as this was a lot of work. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. 2 Council meeting September 20, 2005 Community & Industrial Development Committee. Council Action Motion and second by Aldermen Meade/Carl, to allow the second option of Petersen Company for property to be built located on South Second Avenue between Walnut and Maple Street and environmental work done by EOI. Discussion. Alderman Berardi ask Mark Rothert if he spoke with Mark Petersen to remove his request for a fence along Second Avenue. Mark said he did not as council did not direct him to do so. Mayor Heinze mentioned that Mark Petersen is very much adamant about the fence. Alderman Motion West asked to be excused from voting as it could be a conflict. and second by Aldermen Meade/Reed to excuse Alderman Berardi from voting on this issue. Voice vote, motion carried unanimously. Roll call for the first motion and second. AYES – Aldermen Schenck Reed, Meade, Carl, Sarff, Berardi, Hartford. NAYS – None. 7 AYES, 0 NAYS, 0 ABSENT. (Alderman West excused from voting.) Motion carried. COMMUNICATIONS FROM MAYOR HEINZE.Bond Issue. Mayor Heinze thth reported that the first bond issue could be October 4 or 18. The amount would be $23 million. Potential New Commercial Development. Could have a company that makes repairs to locomotives. They would be repairing 4 locomotives and could hire dozen of employees. Mayor Heinze said the details have to be worked out. “Big Toot” report. City Treasurer Kathy Luker gave the following report of how much funding has been given, $1,360.00. Kathy gave her thanks and so did the mayor for those making the donations. Motion and second by Aldermen Sarff/Hartford, the appointment of Rod Ahitow, Guy Coleman, Steve Adams, Steve Joachim, Jim Keith, Cindy Lock, Chad Murphy, Kevin Maguire, Curt Oldfield, Jeffrey Strode, Kevin Stephenson, Martha Strode, Chuck Taylor, Robin Tonkin, Mike Walters, Natalie Williams on the Economic DevelopmentTransition Committee, be confirmed. Discussion. Mayor Heinze mentioned that Economic Development is very important to this community and decided several weeks ago to put this committee togather. Voice vote, motion carried unanimously. Door Closure. Police Chief Donald Edwards said that when the company was ready to work on the new locks for city hall and police department they notice they had a problem with doors not closing properly. Don said there are two (2) sets of doors and he received a quote not to exceed of $2,100. Motion and second by Aldermen Sarff/Hartford, to repair the 2 sets of doors in the amount of $2,100 and to not exceed that amount. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Fire & Police Awards. Fire Chief John Stanko, and Police Chief Donald Edwards both gave out awards to several employees for their diligence in solving cases involving arson. The employees are Asst. Chief Bonnie Cremer, Fireman Jay Smith, Fireman Clark Evans; Lieutenant Dean Putman, Patrolman Keith Grant, Sgt John Harmon, Sgt Rick Nichols. John Stanko also gave his thanks to Assistant States Attorney Susan Maxwell for her prosecuting efforts. (Congratulations for your outstanding work.) Heating & Cooling Study for City Hall and Police Station at 2 North Main Street. Motion and second by Aldermen Meade/Reed, to allow the expenditure of 9% of the project for Phillips and Associates as Architects. Discussion. Alderman Sarff ask if 3 Council meeting September 20, 2005 the preliminary estimates are $40,000, and Mayor Heinze answer yes! Alderman Carl wants to know if this is necessary? Supt Water Department Greg Pollitt mentioned that since the design change of the building we need to check what fits best. Alderman Hartford felt the heating and cooling needs a lot of changes. Motion and second withdrawn. Motion by Aldermen Sarff/Berardi, to send the issue to the Building & Grounds committee next week. Voice vote, motion carried unanimously. 336 Coalition. Mark Johann president of 336 Coalition ask for the City of Canton to be a sponsor for the golf outing planned to be held at Wee-Ma-Tuk on September 26 at a cost of $5,000. Mark also suggested the funds come from the Hotel/Motel Tax. Mark said the city has not make a hard cash donation to the 336. City Attorney Jim Elson commented this would be a stretch on promotion of tourism which is what the money is earmarked to be used for. Mayor Heinze said he personally would make a donation but did not feel the city should. Mayor Heinze said we could make a small donation and its up to them what they use it for. Motion and second by Aldermen Sarff/Berardi, to make a donation of $250 to the 336 Coalition. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. OLD BUSINESS: ORDINANCE – REDEFINING THE SPENDING AUTHORITY OF THE MAYOR AND DEPARTMENT HEADS OF THE CITY OF CANTON. ($1,500 to the mayor Motion and $1000 to the department heads.)First reading, read by title.and second by Aldermen Sarff/Berardi, the ordinance be placed on its passage. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance being #1845. RESOLUTION – CANTON HIGH SCHOOL STUDENT SENATE HOMECOMING PARADE ON SEPTEMBER 30, 2005. First reading, read by title. Motion and second by Aldermen West/Hartford, the resolution be adopted. Voice vote, motion carried unanimously. Resolution being #3739. EXECUTIVE SESSION – LEGAL COUNSEL RETENTION. Motion and second by Aldermen Meade/Reed, to go into executive session for discussion of Legal Counsel Retention. Voice vote, motion carried unanimously. The regular scheduled council meeting convened for executive session at 8:04 p.m. Mayor Heinze announced those staying for the Executive Session for Legal Counsel retention was elected officials, and City Attorney Jim Elson. The Executive Session minutes are on file in the office of the city clerk for review. The regular scheduled council meeting reconvened into open session at 8:28 p.m. to adjourn. Adjournment. Motion and second by Aldermen Hartford/Carl, to adjourn. The regular scheduled council meeting adjourned at 8:29 p.m. ______________________________ Nancy Whites, City Clerk APPROVED: 4 Council meeting September 20, 2005 ________________________________ Rodney W. Heinze, Mayor 5