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Home My WebLink About10-18-2022 Council Meeting Minutes s CANTON • ILLINOIa Ing".D 1II25 CANTON CITY COUNCIL MEETING MINUTES TUESDAY, OCTOBER 18, 2022 at 6:30pm Historic Depot-Donald E Edwards Way 50 North 41h Avenue Canton II 61520 A regular meeting of the Canton City Council was held on October 18, 2022 (6:30pm) at the Historic Depot located at 50 North 4th Avenue Canton Illinois with zoom attendance available. STAFF IN ATTENDANCE: Mayor Kent McDowell,Acting City Clerk,Treasurer Crystal Wilkinson, Fire Chief Scott Roos, Police Chief Michael Eveland, Superintendent Ron Robinson, Utility Director Joe Carruthers, City Engineer Keith Plavec, City Attorney Chris Jump, Comptroller Beka Schultz MEDIA IN ATTENDANCE: Fulton Democrat PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION—Mayor Kent McDowell PUBLIC PARTICIPATION— I ROLL CALL Yes No Absent Alderperson Gossett X attended via zoom Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell X attended via zoom Alderperson Nelson x Alderperson x Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell stated that he wanted to move Legal and Ordinance before Finance. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD PUBLIC HEARING MEETING MINUTES HELD ON SEPEMBER 20, 2022 Bill List Disbursement Report Treasurer's Report Annual Treasurer's Report Comptroller's Report Public Works Report Police Report Fire Report Motion and second were made by Alderpersons Nelson/Chamberlin to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. COMMITTEE REPORTS: LEGAL& ORDINANCE ALDERPERSON CRAIG WEST, CHAIR DISCUSS, CONSIDER AND VOTE ON A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A NOTICE OF FEDERAL INTEREST, IN RELATION TO THE WATER TREATMENT PLANT PROJECT BEING PARTIALLY FUNDED BY THE U.S. DEPARTMENT OF COMMERCE, ECONOMIC DEVELOPEMNT ADMINISTRATION,AND TO RECORD SAID NOTICE OF FEDERAL INTEREST IN THE LAND RECORDS OF FULTON COUNTY, ILLINOIS. AttorneyJump stated that they have been working with the USEDA on the language of this notice of Federal Interest. The language that Council had received has been sent to them for approval. Jump said that this will not be recorded until that approval is obtained. However, he is wanting to give the Mayor the authority to move forward. Motion and second were made by Alderpersons Nelson/Chamberlin to Approve a Resolution Authorizing the Mayor to execute a Notice of Federal Interest in relation to the Water Treatment Plant Project. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. FINANCE ALDERPERSON ANDRA CHAMBERLIN,CHAIR DISCUSS, CONSIDER AND VOTE ON PAY REQUEST NO. 1 FROM SHAFER EXCAVATING INC. FOR DEMOLITION WORK AT 360 E. LINN STREET IN THE AMOUNT OF$147,690.00. Attorney Jump stated this is in relation to the bid that was already approved and accepted by council. There will be a second pay request once the project is completed. Motion and second were made by Alderpersons Chamberlin/Nelson to approve the pay request. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz Arrived Late/Attended via phone Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin Mayor McDowell x The motion carried. DISCUSS, CONSIDER AND VOTE ON PAYMENT OF UP TO$2,000.00 TO BEN HENDRICKS TRUCKING FOR REMOVAL AND DISPOSAL OF TWO BOATS AND TWO CAMPERS THAT WERE LOCATED AT 360 E. LINN STREET. Mayor McDowell stated that he has been in contact with Mr. Hendricks and said that he just wanted to get approval of up to$2,000.00. Mr. Hendricks quoted him between $1,700.00- $1,800.00. He also stated that we still needed to get some paperwork from them waiving the City of any liability. Attorney jump said he located the owner of the boats and campers and he is authorizing the city.to pay to remove those items on behalf of him. Motion and second were made by Alderpersons Chamberlin/Nelson to approve up to $2,000.00 for removal the boats and campers located at 360 E. Linn Street. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson x Lingenfelter Alderperson Fritz X Alderperson Hale x Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson x Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE WAIVING COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING THE PURCHASE OF A NEW SERVER AND RELATED SERVICES FROM TIMBUKTECH. Motion and second were made by Alderpersons Chamberlin/Nelson to waive the first reading. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson x Lingenfelter Alderperson Fritz X Alderperson Hale x Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson x Chamberlin The motion carried. Motion and second were made by Alderpersons Chamberlin/Nelson to waive competitive bidding requirements and authorizing the purchase of a new server and related services from Ti m bu kTech. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson x Lingenfelter Alderperson Fritz X Alderperson Hale x Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson x Chamberlin Mayor McDowell x The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERPERSON JUSTIN NELSON, CHAIR COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIR PUBLIC WORKS, WATER&SEWER ALDERPERSON ANGIE LINGENFELTER, CHAIR PUBLIC SAFETY&TRAFFIC ALDERPERSON ANGELA HALE, CHAIR DISCUSSS, CONSIDER AND VOTE ON APPROVAL TO MAKE REPAIRS TO RETURN ENGINE 3 TO FRONTLINE SERVICE. Chief Roos explained that this fee would be coming out of vehicle maintenance fund in the amount of$3204.37. Motion and second were made by Alderpersons Chamberlin/Nelson to approve repairs of engine 3 to return to frontline service. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson x Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON APPROVAL TO MAKE REPAIRS TO ENGINE 1 Chief Roos explained that this is to repair the cylinders in the amount of$4030.72. Motion and second were made by Alderpersons Chamberlin/Nelson to approve repairs of engine 3. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson x Chamberlin The motion carried. DISCUSS, CONSIDER SECURITY CAMERA PROJECT INFORMATION WITH APPROVAL TO PROCEED. Joe Carruthers stated that they now have three quotes for this project from Cops Inc., Security Technology and SECA. He said two of the quotes are very close together and what they would like to do if possible is get the information to the new IT committee which is meeting on the 25th of October to compare and make sure everything is the right equipment and bring it back to Council in November with a good recommendation. STREETS AND GARBAGE ALDERPERSON JEFF FRITZ,CHAIR LAKE, BUILDINGS&GROUNDS ALDERPERSON GREG GOSSETT, CHAIR DISCUSS, CONSIDER AND VOTE ON REPLACING THE ROOFTOP HEATING AND AIR UNIT WITH A NEW ONE USING THE CANNABIS FUNDS. Gossett stated that there were two quotes for this. One was from Spoon River and the other from GM Mechanical. Chief Roos stated that the current unit they have is from the 80s and is on its last legs and has outlived itself plenty. Mayor McDowell explained that having it repaired as opposed to replacing the unit would cost over$4,000.00 and still would not last very long. Motion and second were made by Alderpersons Gossett/Nelson to approve replacing the fire departments rooftop heating and air unit with a new one using the cannabis funds. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson x Lingenfelter Alderperson Fritz X Alderperson Hale x Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson x Chamberlin The motion carried. MAYOR COMMUNICATION Mayor McDowell wanted to advise everyone of the Special Meeting being held on the 25th at 5:30 p.m. in reference to the BDD and Public Hearing. Also, after that meeting will be an IT Committee Meeting consisting of Mayor McDowell, Crystal Wilkinson, Alderman Lovell, Alderman Gossett and Utility Director Joe Carruthers. Attorney Jump stated that the other item on the Special Meeting will be the appointment of the City Clerk.The prior appointment expires October 315Y so we need to extend that or vote on continuing appointment through whatever time Council would like. Chief Eveland wanted to remind everyone of Trunk or Treat being held the evening of October 29th around Jones Park from 5:00 to 8:00. He stated that he believed they have planned a rain date of the 30th if the previous date doesn't work out. Mayor McDowell stated the camp ground is now closed and that it was a good financial year. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Alderpersons Nelson/Chamberlin to adjourn without the need for executive session. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. Andi Walters,Acting City Clerk Kent McDowell, Mayor