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Home My WebLink About04-19-2022 Council Meeting Minutes CANTON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 19, 2022 at 6:30pm Historic Depot-Donald E Edwards Way th 50 North 4 Avenue Canton Il 61520 A regular meeting of the Canton City Council was held on April 19 2022 (6:30pm) via zoom. STAFF IN ATTENDANCE: Mayor Kent McDowell, City Clerk Diana Pavley Rock, Attorney Chris Jump, Treasurer Crystal Wilkinson, Interim Fire Chief Tony Plumer, Interim Police Chief Michael Eveland, Superintendent Ron Robinson, System Maintenance Superintendent Dash Wilson, Utility Director Joe Carruthers, Comptroller Beka Schultz, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Fulton Democrat PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION – Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West Attended remotely Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA Attorney Jump asked to flip item number 3 and 4 listed under the legal and ordinance agenda. CONSENT AGENDA APPROVAL OF THE PUBLIC HEARING, STRATEGIC PLANNING AND COUNCIL MEETING MINUTES HELD APRIL 5, 2022 BILL LIST COMPTROLLER’S REPORT POLICE REPORT FIRE REPORT PUBLIC WORKS REPORT Motion and second were made by Alderperson Chamberlin/Nelson to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERPERSON ANDRA CHAMBERLIN, CHAIR DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1, 2022 AND ENDING T APRIL 30, 2023. (2ND READING) ORDINANCE #4286 Motion and second were made by Alderperson Chamberlin/Nelson to approve the ordinance adopting the budget for all corporate purposes of the City of Canton, Fulton County Illinois in lieu of an appropriation ordinance for the fiscal year beginning May 1, 2022 and ending April 30, 2023. Attorney Jump stated for the record that a budget hearing was held today at 6:00pm for the budget, followed by a clerical committee meeting at 6:15pm. The committee recommended to send the budget to council for approval. The proper notices for the budget were published in the newspaper. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF NEW IN-CAR MOBILE DATA COMPUTER/MOUNTING SYSTEM Interim Chief Mike Eveland explained that the police department currently uses 8 Panasonic fully rugged CF-31 touch book mobile data computers (in-car computers) in the police fleet. All of them are refurbished computers, meaning they have all been sent back to the company for new hard drives and replacement parts. The GPS monitoring systems in three of them do not work and the touch screen functions in three of them do not work. The plan is to start replacing them with new units as funds are available. This purchase will be from CDS Office Technologies based off of their state of Illinois master contract prices. The unit being requested to purchase is the Panasonic Toughbook semi-rugged FZ-55, which is the same model used by units of the Illinois State Police. Purchasing this model will be a savings of approximately $1,000.00 per unit compared to replacing with the current models (CF-31 fully rugged). The purchase includes a five-year extended service plan. Motion and second were made by Alderperson Chamberlin/Nelson to approve the purchase of the in-car mobile data computer/mounting system in the amount of $4,647.00. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried LEGAL & ORDINANCE ALDERPERSON CRAIG WEST, CHAIR DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ESTABLISHING COMPENSATION FOR EMPLOYEES OF THE CITY OF CANTON FOR THE FISCAL YEAR BEGINNING MAY 1, 2022 (2ND READING) ORDINANCE #4287 Motion and second were made by Alderperson West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS AND CONSIDER AN ORDINANCE REGULATING FOOD TRUCKS AND FOOD VENDORS WITHIN THE CITY OF CANTON. Mayor McDowell explained that the city has been looking at ordinances from surrounding communities pertaining to food trucks. A draft ordinance has been started, but the council will need to determine the various regulations they would like to have included in the final ordinance. Some municipalities designate specific areas for food trucks to be setup within the community. Prior discussion took place about allowing food trucks at Canton Lake. The council would need to determine the areas of the lake that would allow food trucks. Mayor McDowell stated that he believes the area around the square and Elm Street/White Court would be prohibited from allowing food trucks except during special events. This area is where many of the restaurants/business are located, and the city would not want to interfere with their businesses. The city would need to determine if food trucks would be allowed in the former JC Penney’s parking lot. Attorney Jump said that the entire transient merchant section of the code could be updated. The city has been using this section of the code for various food vendors and on-site vendors. It was determined that the food trucks should be a separate section of the code, but also updating the transient merchant section of the code. City Clerk Diana Pavley Rock explained that food trucks have become very popular in many communities and believes the city should have a section in the code specific to food truck regulations. Diana also suggested looking at changing the current fee structure, which is based on a per day fee to an annual fee. The city requires a certificate from the health department and a certificate of insurance prior to a license being issued. Diana suggested looking at surrounding communities fee structure to determine the appropriate amount to charge. The City should also include in the revised code a requirement of having a signed authorization from a business owner to be on their private property prior to a license being issued from the city. Attorney Jump will prepare an ordinance to update the transient merchant section of the code and create a section specific to food trucks. The ordinance will be brought back to council for consideration. DISCUSS, CONSIDER AND VOTE ON APPROVING CLOSED MEETING MINUTES Motion and second were made by Alderperson West/Nelson to approve the closed meeting minutes. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION WHETHER (1) THE NEED FOR CONFIDENTIALITY STILL EXISTS AS TO ALL OR PART OF THE CLOSED MINUTES OR (2) THAT THE CLOSED MEETING MINUTES OR PORTION THEREOF NO LONGER REQUIRE CONFIDENTIAL TREATMENT AND ARE AVAILABLE FOR PUBLIC INSPECTION. RESOLUTION #5366 Attorney Jump explained that the city is required to review the closed meeting minutes every six months and to determine if the need for confidentiality still exists or if the closed meeting minutes or a portion no longer require confidential treatment. Attorney Jump explained that he reviewed the minutes with City Clerk Diana Pavley Rock and he believes that the need for confidentiality still exists. Motion and second were made by Alderperson West/Nelson to approved the resolution that the need for confidentiality still exists. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING DEDICATION OF RIGHT-OF- WAY FROM CANTON PARK DISTRICT. RESOLUTION #5367 Attorney Jump explained that there are two legal descriptions regarding Canton Park District and one for Kevin Williams. To obtain the MFT dollars, the city must own the right of way. Motion and second were made by Alderperson West/Nelson to approved the resolution and place it on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING DEDICATION OF RIGHT-OF- WAY FROM KEVIN WILLIAMS. RESOLUTION #5368 Due to the fact that the right of way from Kevin Williams is on private property some releases will need to be obtained prior to being finalized. Motion and second were made by Alderperson West/Nelson to approved the resolution and place it on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING THE ZONING CODE TO ST REGULATE THE OPERATION OF SHORT-TERM RENTALS WITHIN THE CITY OF CANTON. (1 Reading) ORDINANCE #4288 The council previously proposed to have this discussed at the planning and zoning meeting. Two meetings and public hearings have taken place with planning and zoning. The planning and zoning committee approved the proposed ordinance with the understanding that Attorney Jump may make a few additional changes based upon their discussion. The ordinance being presented to council includes the revisions. The ordinance regulates short term rentals and those commonly referred to as VRBO or Airbnb. The ordinance would require them to go to the planning and zoning committee on each specific request. The planning and zoning committee would then make their recommendations to the council. If the location is in a residential neighborhood, the process would allow time for citizens to express their concerns and to be heard. Those applying for short term rental would be subject to hotel/motel tax and reporting requirements. The city would be allowed to inspect the properties if needed. Applicants would need to renew annually after approved. Motion and second were made by Alderperson West/Nelson to waive the second reading of the ordinance. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried Motion and second were made by Alderperson West/Lingenfelter to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERPERSON JUSTIN NELSON, CHAIR COMMUNITY & INDUSTRIAL DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIR DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE FOR THE ART ON MAIN TO BE HELD JUNE 4-5 A request was submitted for a special event and road closure for Art on Main to be held on June 4-5, 2022. This is a repeat event. The required application and supporting documents, including a certificate of insurance has been provided. Motion and second were made by Alderperson Lovell/Nelson to approve the special event and road closure for the Art on Main to be held June 4-5. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE FOR THE CANTON TH FARMER’S MARKET TO BE HELD ON SATURDAYS FROM JUNE 4 TO THE END OF SEPTEMBER. th A request was submitted for the Canton Farmer’s Market to be held on Saturday’s from June 4 to the end of September. The required application and supporting documents have been provided. Motion and second were made by Alderperson Lovell/Hale to approve the special event and road closure th for the Canton Farmer’s Market to be held on Saturdays from June 4 to the end of September. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried SRPED Cole McDaniel will have an update at the next council meeting. Alderperson John Lovell announced that Casey’s should be breaking ground in the next 2-4 weeks. Arby’s is in the process of building at their location on Main Street. PUBLIC WORKS, WATER & SEWER ALDERPERSON ANGIE LINGENFELTER, CHAIR PUBLIC SAFETY & TRAFFIC ALDERPERSON ANGELA HALE, CHAIR STREETS AND GARBAGE ALDERPERSON JEFF FRITZ, CHAIR LAKE, BUILDINGS & GROUNDS ALDERPERSON GREG GOSSETT, CHAIR MAYOR COMMUNICATION Mayor McDowell explained that inquires have been made regarding getting a camp site at Canton Lake. There is a list at the campground for campers. Individual are consistently paying to reserve campsites for the next year. The city is trying to find additional spaces for campers. The slips are currently filled up at the lake. An additional 6 slips will be brought in to bring the total up to 18. The kayak slips are built and repaired. The new boat dock is finished. The lake is well stocked with fish. The electric was updated from 30 to 50 amps. New fixtures were placed in the restrooms and painting will soon be taking place. This week a pipe broke at the water treatment plant which caused a system wide boil order. The city staff responded quickly and was able to get the situation under control in a very short amount of time. The city performed testing prior to lifting the boil order. The city will be utilizing grant funds to be able to upgrade the water treatment plant. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Alderperson Nelson/Lovell to adjourn without the need for executive session. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried _________________________________________________________________ Diana Pavley Rock, City Clerk _________________________________________________________________ Kent McDowell, Mayor